Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in conjunction with the Evidence Bags contract opportunity (IFB-26-0116). The form establishes protocols for handling documents containing Sensitive Security Information controlled under 49 C.F.R. Parts 15 and 1520. The City of Phoenix, through its Finance Central Procurement department, is soliciting sealed offers for custom evidence bags to supply the Phoenix Police Department under a five-year initial contract term with five optional one-year renewal periods, with the contract commencing on or about May 1, 2026. Offerors must submit sealed offers with physical samples of each bag type by March 3, 2026, at 3:00 p.m. A non-mandatory Pre-Offer Conference is scheduled for February 19, 2026, at 10:00 a.m., with written inquiries due by February 20, 2026, at 3:00 p.m. The solicitation requires evidence bags in multiple configurations including Poly/Poly material bags, Poly/Paper material bags, standard LDPE rifle bags, and generic clear bag options, all with self-seal adhesive tape meeting specified seal strength, thickness, and integrity requirements. Delivery is required on an as-needed basis to 100 East Elwood Street, Phoenix, Arizona 85040, during business hours (8:00 a.m. to 3:00 p.m., Monday through Friday, excluding City holidays).

All pricing must be submitted on a per-unit, firm and fixed basis for the initial one-year period, with subsequent year price increases requiring 60 days' written notice and supporting documentation subject to City approval. Offerors must have been in operation for a minimum of five years providing similar goods or services. Award will be made to the lowest responsive and responsible offeror whose offer conforms to all material requirements, with payment made within 30 to 45 calendar days of invoice receipt. Compliance requirements include Disadvantaged Business Enterprise (DBE) and Small Business Participation Plans under 49 CFR Part 26, certificates of insurance (Commercial General Liability $2,000,000 general aggregate, Automobile Liability $1,000,000 combined single limit, and Workers' Compensation coverage) due within 14 calendar days of award notification, E-Verify verification of employee eligibility, and execution of the Sensitive Security Information Acknowledgement Form acknowledging compliance with federal regulations governing controlled security documentation. Physical samples will be tested by the City for thickness compliance, seal integrity, and seam strength.