Sensitive Security Information Acknowledgement Form Summary

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in the Evidence Bags procurement (IFB-26-0116). The form serves as a regulatory compliance document requiring authorized representatives of bidding companies to acknowledge receipt and understand handling requirements for documents containing security information controlled under 49 C.F.R. Parts 15 and 1520. The acknowledgement commits signatories to restrict disclosure to individuals with demonstrated "need to know," comply with federal aviation security regulations, and destroy all documents upon the earlier of project completion or the contract end date of approximately May 1, 2031 (five-year initial term). The form requires completion with the company name, authorized representative's printed name and signature, title, phone number, and full address before submission with the sealed bid.

Execution of this acknowledgement form is mandatory for all bidders participating in the Evidence Bags solicitation and must accompany the sealed offer due by March 3, 2026, at 3:00 p.m. The requirement underscores the City's compliance obligations under federal transportation security statutes and protects sensitive operational information related to Phoenix Police Department evidence management systems. Failure to properly execute and return this form may result in bid rejection as non-responsive.