Addendum_Form.docx

This addendum modifies the Invitation for Bid (IFB-26-0116) issued by the City of Phoenix Finance Central Procurement department for custom evidence bags to be supplied to the Phoenix Police Department. The solicitation requests sealed offers for evidence bags in multiple configurations, including Poly/Poly material bags, Poly/Paper material bags, standard LDPE rifle bags, and generic clear bag options, all requiring self-seal adhesive tape and meeting specific seal strength, thickness, and integrity requirements. The addendum extends the offer due date to October 18, 2022 at 2:00 p.m., superseding the original deadline. The five-year initial contract term with five optional one-year renewal periods commences on or about May 1, 2026. A Pre-Offer Conference was scheduled for February 19, 2026, at 10:00 a.m. (non-mandatory), with written inquiries due by February 20, 2026, at 3:00 p.m., and sealed offers with physical samples required to be received by March 3, 2026, at 3:00 p.m.

All pricing must be submitted on a per-unit basis by line item as firm and fixed for the initial one-year period, with subsequent year price increases requiring 60 days' written notice and supporting documentation subject to City approval. Offerors must have been in operation for a minimum of five years providing similar goods or services. Award will be made to the lowest responsive and responsible offeror whose offer conforms to all material requirements. Delivery is required to 100 East Elwood Street, Phoenix, Arizona 85040, on an as-needed basis during business hours (8:00 a.m. to 3:00 p.m., Monday through Friday, excluding City holidays), with payment made within 30 to 45 calendar days of invoice receipt. Upon award notification, offerors must submit certificates of insurance within 14 calendar days, including Commercial General Liability ($2,000,000 general aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation coverage. The solicitation incorporates compliance requirements for Disadvantaged Business Enterprise (DBE) and Small Business Participation Plans under 49 CFR Part 26, E-Verify verification of employee eligibility, and execution of a Sensitive Security Information Acknowledgement Form by authorized bidder representatives acknowledging compliance with 49 C.F.R. Parts 15 and 1520.