Addendum_Form.docx

This is an Addendum Form related to Invitation for Bid (IFB-26-0116) issued by the City of Phoenix Finance Central Procurement department for evidence bags to be supplied to the Phoenix Police Department. The solicitation requests sealed offers for custom evidence bags in multiple configurations, including Poly/Poly material bags, Poly/Paper material bags, standard LDPE rifle bags, and generic clear bag options, with all bags required to include self-seal adhesive tape and meet specific seal strength, thickness, and integrity requirements. The addendum extends the offer due date to October 18, 2022, at 2:00 p.m., and the contract will commence on or about May 1, 2026, with an initial five-year term followed by five optional one-year renewal periods. The Pre-Offer Conference is scheduled for February 19, 2026, at 10:00 a.m. (non-mandatory), written inquiries are due by February 20, 2026, at 3:00 p.m., and sealed offers with physical samples must be received by March 3, 2026, at 3:00 p.m. Award will be made to the lowest responsive and responsible offeror whose offer conforms to all material requirements.

All pricing must be submitted on a per-unit basis by line item as firm and fixed for the initial one-year period, with subsequent year price increases requiring 60 days' written notice and supporting documentation subject to City approval. Offerors must have been in operation for a minimum of five years providing similar goods or services. Physical samples of each bag type must accompany the sealed offers and will be tested by the City for thickness compliance, seal integrity, and seam strength. Delivery is required to 100 East Elwood Street, Phoenix, Arizona 85040, on an as-needed basis during business hours (8:00 a.m. to 3:00 p.m., Monday through Friday, excluding City holidays), with payment made within 30 to 45 calendar days of invoice receipt. The solicitation includes compliance requirements for Disadvantaged Business Enterprise (DBE) and Small Business Participation Plans under 49 CFR Part 26, applicable to Federal Transit Administration-assisted projects. Upon award notification, offerors must submit certificates of insurance within 14 calendar days, including Commercial General Liability ($2,000,000 general aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation coverage.