Attachment_-_Certification_of_Full_-_Final_Payments_to_DBE_Firms.pdf

This is a Certification of Full/Final Payment to DBE Firms form issued by the City of Phoenix Public Transit Department, designed to document payment completion to Disadvantaged Business Enterprise (DBE) firms upon project completion. The form serves as a dual affidavit requiring execution by both the prime contractor and the DBE firm, with the contractor certifying that full payment—including all retention amounts—has been made to the subcontracting DBE firm for materials and work performed. The DBE firm must countersign to verify receipt of the stated payment amount and confirm the accuracy of all compensation received under the prime contract. Both parties declare under penalty of perjury in the second degree and applicable state and federal laws that all statements are true and complete. Supporting documentation for all payments must be retained for a minimum of three years from the project acceptance date, with all records subject to audit. The form includes reference exhibits for Initial SBPP Plans, DBE Annual SBPP Plans, DBE Requests for Substitution or Exemption, and prior Certification of Final Payments.

This certification document is a compliance mechanism for the City of Phoenix's Disadvantaged Business Enterprise program requirements, which are mandated under 49 CFR Part 26 for Federal Transit Administration-assisted projects. The form requires contractors to demonstrate good faith efforts in identifying, soliciting, and tracking DBE-certified firm participation across all procurement activities. The certification must be completed upon project completion and any delays or withheld payments require supporting documentation to justify the contractor's position. This instrument ensures accountability and transparency in the distribution of contract dollars to certified minority and women-owned business enterprises participating as subcontractors on City of Phoenix transit projects.