Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in connection with a vending machines, maintenance, and parts procurement contract. The form establishes protocols for handling documents containing Sensitive Security Information controlled under 49 C.F.R. Parts 15 and 1520. Authorized representatives of bidding companies must acknowledge receipt of specified documents, confirm understanding of disclosure restrictions, and commit to destroying the materials upon the earlier of contract completion or the stated contract end date. The form requires signature and identification information from the company's authorized representative, including printed name, title, phone number, and address. Sealed bids for this five-year vending services contract are due March 10, 2026, with an effective date on or about May 20, 2026, contingent upon City Council award and City Clerk recording per Phoenix City Code requirements.

The acknowledgement form does not address pricing terms, set-asides, incumbent information, or funding details, as it functions solely as a compliance document governing the protective handling of security-sensitive procurement materials. Bidders are required to execute this form as a condition of receiving and reviewing solicitation documents that contain restricted security information. Unauthorized disclosure of the Sensitive Security Information carries potential civil penalties and other legal consequences. The form indicates that airport facilities may be involved in this procurement, given the Aviation Department's involvement, though specific facilities, budget allocations, and current vendor information are not addressed in this document.