Acceptance_of_Offer_Form_2026.pdf

This is an Acceptance of Offer Form from the City of Phoenix, Arizona, related to a solicitation for vending machines, maintenance, and parts. The City of Phoenix issued a sealed offer solicitation for vending machines, maintenance, and parts under a five-year contract with a commencement date on or about May 20, 2026, or upon the effective date following City Council award and City Clerk signature and recording, whichever is later. The contract will terminate upon the earliest occurrence of reaching the end of the term including any extensions exercised or termination pursuant to the agreement's provisions. This acceptance form indicates that upon execution, the contractor becomes bound to provide the materials or services specified in the attached contract, solicitation documents, specifications, amendments, and the contractor's offer as accepted by the City. The form serves as official notification that an offer has been accepted and assigns a contract number to the agreement.

The form explicitly cautions contractors not to commence any billable work or provide any materials or services until receiving formal purchase order or contract documentation from the City. The document was approved as to form by the City Attorney on January 19, 2017, and is on file with the City Clerk. The form requires signatures from the City Manager or designated director, the City Clerk, and includes designation fields for the accepting director's name, title, and department. No specific pricing information, set-asides, incumbent information, or detailed funding sources are included in this acceptance form, as it serves as a procedural document confirming contract award rather than detailing financial or operational terms.