Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form prepared by the City of Phoenix Aviation Department for use in connection with a vending machines, maintenance, and parts contract. The form establishes protocols for handling documents containing Sensitive Security Information as controlled under 49 C.F.R. Parts 15 and 1520. The City of Phoenix is soliciting sealed offers for vending machines, maintenance, and parts under a five-year contract with an anticipated commencement date of May 20, 2026. The solicitation is being conducted through the City's Procurement Portal, and the effective date of the agreement will be upon award by City Council, conditioned upon signature and recording by the City Clerk's department, as required by Phoenix City Code. The contract will terminate upon the earliest occurrence of reaching the end of the term including any extensions exercised or termination pursuant to the provisions of the agreement.

Authorized representatives of companies submitting offers must acknowledge receipt of documents containing Sensitive Security Information and agree to comply with federal regulations governing disclosure restrictions. Signatories agree to limit disclosure to persons with a requisite "need to know" and commit to destroying the documents upon the earlier of the company's completion of its need to review and use the documents or no later than the current contract end date. Unauthorized release of Sensitive Security Information may result in civil penalties or other action. For U.S. government agencies, public disclosure is governed by 5 U.S.C. 552 and the aforementioned Code of Federal Regulations provisions. The acknowledgement form requires completion of specific details including document titles, project name, and contract end date prior to execution by an authorized company representative.