Sensitive_Security_Information_Acknowledgement_Form.docx
DOCX document 20 KB Posted
- Attached to
- Purchase of Motorcycles
- Solicitation number
- 26-FSD-031
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department in connection with an Invitation for Bid (IFB) #26-FSD-031 for the purchase of motorcycles. The City of Phoenix Public Works Department is soliciting bids for BMW R 1300 RT-P motorcycles or equivalent models for police operations, with a contract term of three years commencing on or about February 1, 2026, and two potential one-year extensions. The motorcycles will support patrol, traffic enforcement, emergency response, and special unit deployment. The bid was released on October 28, 2025, with a deadline for questions on November 7, 2025, and a final response deadline of November 19, 2025, at 11:00 am. Delivery will be to the City of Phoenix Fleet Services, with specifications requiring new, current model year equipment and comprehensive warranty and support provisions. The City reserves the right to purchase additional quantities up to 100 percent of the specified amount.
The procurement requires pricing to be firm and fixed for the initial contract year, with potential annual price adjustments considered with proper documentation. The City has established specific provisions for Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to submit annual DBE/Small Business Participation Plans and demonstrate good faith efforts to promote participation of small businesses and DBE firms. Contractors must submit monthly documentation through the City's Certification and Compliance System and identify potential DBE suppliers using City and Federal databases. The documents related to this solicitation contain Sensitive Security Information controlled under 49 C.F.R. Parts 15 and 1520 and may only be disclosed to persons with requisite "need to know." Authorized representatives must acknowledge receipt of sensitive documents and agree to destroy them upon completion of use or no later than the contract end date.
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Text version
EXHIBIT __
City of Phoenix Aviation Department Sensitive Security Information Acknowledgement Form
The documents entitled [fill in document title(s)] (“Documents”) to be used as part of the [fill in project name] contain Sensitive Security Information that is controlled under 49 C.F.R. Parts 15 and 1520. These documents may only be disclosed to persons who have the requisite “need to know”, as defined in 49 C.F.R. Parts 15 and 1520. Unauthorized release of this information may result in civil penalty or other action. For U.S. government agencies, public disclosure is governed by 5 U.S.C. 552 and 49 C.F.R. Parts 15 and 1520.
I acknowledge, on my behalf and that of my company, the above statement and agree to destroy the [fill in document title(s)], in compliance with 49 C.F.R. Parts 15 and 1520, upon the earlier of our company’s completion of our need to review and/or use the Documents or no later than [fill in current contract end date].
NAME OF COMPANY
AUTHORIZED REPRESENTATIVE PRINTED NAME
AUTHORIZED REPRESENTATIVE’S SIGNATURE
| ______ | ||
| TITLE | PHONE NUMBER |
ADDRESS CITY, STATE AND ZIP CODE
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