Seed DORP PR11587625 256 Armored Pickup Trucks for SBGS INL Kyiv.pdf

INL FA6 MADOC DORP No. PR11587625

INL FA6 Delivery Order Request for Proposal (DORP) No. PR11587625

Project Name: 256 Armored Pickup Trucks for SBGS, INL Kyiv

Date: 12/6/2023

Table of Contents

Section 1 – Required Supplies and Services

1.1. Background

1.2. Required Products and Services

1.3. Delivery

1.4. Warranties

Section 2 – Special Conditions

2.1. INL Source – Nationality Restrictions

2.2. Type of Delivery Order

2.3. Taxes and Import Duties

2.4. Government Furnished Property (GFP)

2.5. Government Furnished Information (GFI)

2.6. Host Country Provided Support

Section 3 – Basis for Selection

3.1. Eligibility for Award

3.2. Post-Award Notices and Debriefings

3.3. Issuance of Delivery Order

Section 4 – Instructions and Notices

4.1. Delivery Order Proposal Due Date and Time

4.2. Questions

4.3. Alternate Delivery Order Proposals

4.4. US Dollars and English Requirements

4.5. Delivery Order Proposal Format and Content – General Instructions

Section 5 – List of Attachments

Section 1 – Required Supplies and Services

1.1. Background

INL supports the State Border Guard Service of Ukraine (SBGSU) and the National Police in countering Russia’s full-scale invasion. These vehicles will be used by the SBGSU for law enforcement operations. Since the beginning of Russia’s brutal and unprovoked aggression against Ukraine, the SBGSU has been actively engaged in protecting Ukraine’s sovereignty, territorial integrity, and providing civil security. The SBGSU has also been executing law enforcement operations throughout Ukraine, including in active conflict zones. The SBGSU’s task includes re-asserting rule of law in recently liberated Ukrainian territories in the east and south, neutralizing diversionary and criminal groups of Russia’s infiltrators and saboteurs, and supporting law and order during martial law in those regions. These vehicles will increase the ability of the SBGSU personnel to tactically perform under challenging circumstances.

1.2. Required Products and Services

All vehicles must meet or exceed the requested specifications.

For the security of personnel and operations, it is necessary for the NPU to use nondescript vehicles that are common locally rather than more conspicuous and distinctive U.S.

manufactured vehicles.

Vehicles must be common locally to ensure a sustainable maintenance capacity of the recipient.

Delivered vehicles must have adequate service facilities and supply of spare parts in Ukraine.

The Contractor shall provide proof that all vehicles comply with Ukrainian legislation and will have all necessary certificates of conformity. Contractor shall provide all documents required to complete the customs clearance and registration procedures in accordance with Ukrainian requirements.

Minimum Requirements: Vehicles that do not meet these requirements will not be considered for award.

Preferred Requirements: While vehicles that do not meet these requirements may be considered for an award, the Government will consider vehicles meeting these requirements to be more beneficial to the Government when conducting any price-technical tradeoffs.

Approximately: If specified below, the term “approximately” shall be interpreted to mean a +/- 15% deviation of an exact specification.

CLIN 001: ARMORED MID-SIZE PICKUP TRUCK, 4WD or FULL TIME AWD

Quantity: 256 EA

Intended Use: All proposed vehicles must be suitable for the intended use. All vehicles in this

CLIN will be used to transport personnel and equipment for the State Border Guard Service of

Ukraine mission, including the towing of loaded trailers. These vehicles will be primarily used in extremely harsh and unpredictable off-road conditions to patrol and evacuate injured or threatened personnel under constant threat of hostile life-threatening engagements where agility, performance, dependability, payload capability, engine power, and armor protection are paramount to the function of the solicited items. The vehicles will be driven in sand, mud, stone, snow, and unimproved primitive undulating landscape as well as paved roadways. The vehicles will be used in areas of downed trees, foliage, debris, and may encounter obstacles that need to be pushed or moved by the solicited vehicle to continue patrol efforts or to evacuate or leave obstructed areas while in life threatening conditions. Swamps, river, stream, or water crossing are frequently encountered which the vehicle will need the ability to traverse through (at water levels below the intake).

While a single make and model is preferred, a combination with a maximum of two different make or model vehicles is acceptable.

The requirements are outlined below:

A. Minimum Requirements

Item Minimum Requirements

Armoring: Protection

Level

Ballistic protection must protect against 7.62 x 51 M80 NATO and

5.56 x 45 mm SS109.

(Meets or exceeds all requirements of EN 1063 BR6 vehicle armoring requirements)

Must possess all necessary armoring certificates.

Floor of the vehicle must be armored to withstand the blast and shrapnel from detonation of 2 x DM51 grenades exploded simultaneously.

360° Overlaps and bullet catchers on all door openings.

Armoring: Bullet

Resistant Glass

Bullet resistant glass shall provide the same protection level as described above (Meets or exceeds EN 1063 BR6).

Spall protection layer on all glass.

Free of optical distortion.

No discoloration from UV rays.

Vehicle Classification MID-SIZE PICKUP TRUCK

Condition New vehicles only

Production Year Recent model year not older than 2022

Seating Capacity Minimum 5, including driver

Drivetrain 4WD with selectable Hi/Low Transfer case or Full Time AWD

Item Minimum Requirements

Suspension Upgraded suspension to accommodate armoring weight, retain maximum payload, stability and agility, off road capability, and emergency vehicle driving dynamics.

Transmission Automatic OR manual

Fuel type Diesel only

Drive system Left-hand drive

Exterior Colors Colors should be muted shades or discreet such as gray, silver, bronze, white, black, olive drab, dark blue or similar. No bright colors such as red or yellow will be accepted.

Colors do not need to be in uniformity.

Wheels / Tires Run flat tires (RFT) in the OEM specified size.

One full size spare wheel / RFT tire and three additional RFT tires.

Brakes Anti-lock braking system (ABS) with upgraded brake component(s).

Emissions Emission level - Not lower than EURO 5, incompliance with

Ukrainian standards.

Interior and Safety Power locks

Airbags

Adjustable front seats and steering wheel

A/C and heater

Vehicle equipment “Individual First Aid Kit (IFAK)” with Tourniquet.

Fire extinguisher

Vehicle jack (weigh appropriate), tire iron, tool kit

Warning triangle – 2 EA or flares (5) or traffic glow sticks (5)

5-meter 10 ton tow rope

Towing Tow hitch and wiring

Truck Bed Tonneau cover / bed cover

User manual (operating instructions)

Ukrainian language manual is required

1.3. Delivery

FOB Destination. Contractor shall deliver the requested vehicles to Kyiv, Ukraine no later than

180 days after award of the delivery order. Faster delivery is preferred.

The Contractor shall provide full destination services (shipping, custom clearance, temporary warehousing, local delivery, loading/offloading at final destination). Cost of delivery is to be included / not separately priced (NSP). Full fuel tanks required unless prohibited. When prohibited during shipment, fuel supply shall be provided upon arrival.

Contractor shall coordinate all deliveries with the designated COR(s). Partial deliveries are acceptable if approved in writing by the COR. The Contractor shall provide an itemized commercial invoice of all cargo prior to delivery.

The delivery location in Ukraine is a restricted access location. The vendor must submit the list of visitors with their passport information along with vehicle information to the designated COR a minimum of one full working day prior to the scheduled delivery to be granted access.

Shipping POC:

POC: Raiyda Pigman, PigmanR@state.gov cell +12027055929

INL Kyiv, U.S. Embassy to Ukraine

1.4. Warranties

Vehicle: Standard manufacturer or seller warranty is required. A 3-year or 100,000-kilometer extended warranty is preferred.

Armor: Standard armorer’s warranty is required. The armoring shall be complaint with the manufacturer or seller’s warranty. The armoring warranty is preferred to be 7 years after acceptance.

Warranty costs are NSP.

mailto:PigmanR@state.gov

Section 2 – Special Conditions

2.1. INL Source – Nationality Restrictions

INL issued a source-origin waiver from Geographic Code 000 (United States only) to

Geographic code 935 (Special Free World) to permit the local procurement of the required vehicles.

2.2. Type of Delivery Order

The Government intends to award Firm Fixed Price (FFP) delivery order(s) payable entirely in

US dollars (USD). No additional sums will be payable for any escalation in the cost of performance or because of the Contractor's failure to properly estimate or accurately predict the difficulty of completing this delivery order. The Government will not adjust the delivery order price due to fluctuations in exchange rates.

2.3. Taxes and Import Duties

This requirement is a part of technical assistance project registered with the Government of

Ukraine, which is not subject to taxation. USG will provide all necessary project registration documents for vendor to claim tax and import duty exemptions in Ukraine upon request. All requests must be submitted in writing to the COR.

2.4. Government Furnished Property (GFP)

The Department of State (DoS) will make the following GFP available for performance of this delivery order: None.

2.5. Government Furnished Information (GFI)

The Department of State (DoS) will make the following GFI available for performance of this delivery order: None.

2.6. Host Country Provided Support

The host country will provide the following support for performance of this delivery order:

None.

Section 3 – Basis for Selection

3.1. Eligibility for Award

If the contractor expects to recruit Third Country National (TCNs) for performance of this project, the contractor must submit a Recruitment Plan. If the contractor expects to provide employer-furnished housing for performance of this project, the contractor must submit a

Housing Plan. Should these plans be required, a contractor must submit acceptable plans to be eligible for award.

3.2. Post-Award Notices and Debriefings

Reserved. See IDIQ Solicitation.

3.3. Issuance of Delivery Order

Your delivery order proposal should contain your best terms. The Contracting Officer may reject any or all delivery order proposals.

After initial evaluation of delivery order proposals, the Contracting Officer may negotiate final terms with one or more contractors of the Government’s choice before issuing a delivery order.

Evaluation will be in accordance with IDIQ Sections L-001 and M-001.

The Contracting Officer may issue a delivery order to other than the contractor with the lowest proposed priced. In addition to price, the Government will consider the following factors when selecting contractors for award. The following factors are stated in descending order of importance. All factors, when combined, are significantly more important than price.

1. Vehicle Specifications and Armoring Specifications

2. Armoring Experience and Certifications

3. Delivery and Logistics Plan

4. Warranty Terms and Service Locations

5. Price

The Government reserves the right to issue a delivery order for less than the quantity on which your delivery order proposal is based, at the quoted price, unless you tell us in your cover letter that you will not accept a delivery order on that basis.

The Government reserves the right to award multiple delivery orders for this DORP. The

Government will only do so if it deems the advantage of awarding multiple delivery orders outweighs the costs of administering multiple orders.

Section 4 – Instructions and Notices

To assure timely and fair consideration of your delivery order proposal, you must follow the instructions contained herein. Delivery order proposals must be complete, self-sufficient, and respond directly to the requirement of this DORP. Failure to provide requested information in the format specified in this section may result in an unfavorable evaluation or non-consideration of your company’s delivery order proposal.

Your delivery order proposal must be based on the terms of this DORP and the underlying IDIQ contract. The Government may reject any delivery order proposal that is not based on these terms in every respect.

4.1. Delivery Order Proposal Due Date and Time

To be considered for award, your delivery order proposal must be received by the Government with your IDIQ proposal, not after the proposal due date and time. Your delivery order proposal must be emailed to TosoCL@state.gov. Submission through any other method requires the prior written approval of the Contracting Officer.

4.2. Questions

See IDIQ RFP Section L – Instructions to Offerors.

4.3. Alternate Delivery Order Proposals

Alternate delivery order proposals will NOT be considered.

4.4. US Dollars and English Requirements

To be considered for award, contractors must submit delivery order proposals in response to this

DORP in English and in U.S. dollars. Delivery order proposal received in another currency or language will not be evaluated and will not be considered for award.

4.5. Delivery Order Proposal Format and Content – General Instructions

When labeling DORP offers, follow instructions to offerors in IDIQ Sections L-001.

4.5.1. Volume I – Technical The cover page for this volume must include the company name, the DORP number, the IDIQ RFP number, and the due date and time established for receipt of delivery order proposals.

• Tab A – Vehicle Specifications (includes Armoring Specifications)

Page Limitation: None

Page Limitation Exclusions: None o Provide complete technical specifications for proposed vehicles and accessories.

Include the manufacturer name, model number, trim, model year, and pictures.

o Submit a completed copy of DORP Attachment 3 – Compliance Matrix.

▪ Attachment must be submitted in Word format.

▪ Responses that do not meet requested specifications must be included in red font and underlined.

▪ Responses that exceed requested specifications must be included in blue font and underlined.

• Tab B – Armoring Experience and Certifications o Demonstrate the offeror’s experience with armoring vehicles.

o Describe the armoring process between the contractor, the manufacturer, and the armorer.

o Provide all applicable armoring certifications, such as glass and steel certifications demonstrating compliance with minimum armoring specifications.

• Tab C – Delivery and Logistics Plan

Page Limitation: 20 Pages

Page Limitation Exclusions: Signed dealer / OEM letters and proof of authorized distributors. These may be included as an Appendix.

o Provide delivery terms and state the delivery date. The delivery date stated in the

DORP, or sooner, is highly preferred by the Government. If the proposed delivery date is provided as a delivery window, the government will consider the latest date in the range as the proposed delivery date in our evaluation.

o Include confirmation of availability via submission of a signed letter from dealer and/or OEM. The Government will most highly consider those offers showing firm stock availability.

o Provide proof that the entity your firm proposes to source the vehicles from is an authorized distributor.

o Identify any tasks that must be completed by the USG or GOU, along with the due date for said tasks, to prevent delivery delays. For example: US Embassy

Kyiv must provide tax exemption letter no later than XX days after receipt of order.

o Describe the steps required to import (if needed) required vehicles to Ukraine and deliver to destination, including the name and relevant experience of the logistics provider(s) you plan to utilize.

o Describe your overall approach to logistics. Identify major risks and proposed mitigation strategies.

• Tab D – Warranty Terms and Service Locations

Page Limitation: 15 Pages

Page Limitation Exclusions: None o Describe the proposed warranty duration, response times, and any exclusions.

o Provide name, address, and POC information of locations that will provide warranty repairs and service that are local to the delivery location.

o Explain how your company will retain overall responsibility for warranty repairs and how work between your company and selected suppliers will be coordinated.

o Describe, for each proposed vehicle, the availability of spare parts in the local area.

4.5.2. Volume II – Price See IDIQ RFP Sections L and M. The cover page for this volume must include the company name, the DORP number, the IDIQ RFP number, and the due date and time established for receipt of delivery order proposals.

• Armoring cost is requested to be separately priced, however deliver order will include only one CLIN for the total unit price including armoring.

• It is expected that competition will establish fair and reasonable prices. However, the government reserves the right to require information other than cost and pricing data if it is later determined that said information is needed to evaluate the proposed price. Failure to provide requested information may render a contractor ineligible for award.

4.5.3. Volume III – Business The cover page for this volume must include the company name, the DORP number, the IDIQ RFP number, and the due date and time established for receipt of delivery order proposals.

• Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the DORP. Clearly state, explain, and justify any deviations, exceptions, or assumptions regarding any of the requirements of this DORP.

• Delivery order proposals must be valid for a minimum of 120 calendar days. Your company agrees to this validity period by submission of a delivery order proposal.

• Include the names, titles, emails, and telephone numbers of persons authorized to negotiate on the contractor’s behalf with the Government in connection with this DORP.

• Submit a completed, dated, and signed copy of Attachment 01 (Recruitment of Third

Country Nationals (TCN) and Provision of Employer Furnished Housing Certification).

o If TCNs will be recruited for performance under this delivery order submit a

Recruitment Plan meeting the requirements of the IDIQ contract clause titled

“Recruitment of Third Country Nationals (TCNs) for Performance on Department of State Contracts”.

o If employer-furnished housing will be provided for performance under this delivery order submit a Housing Plan meeting the requirements of the IDIQ contract clause titled “Recruitment of Third Country Nationals (TCNs) for

Performance on Department of State Contracts”.

• Submit a completed, dated, and signed copy of Attachment 02 (FAR 52.229-11 -- Tax on

Certain Foreign Procurements — Notice and Representation).

Section 5 – List of Attachments

No. Description

01 Recruitment of Third Country Nationals and

Provision of Employer Furnished Housing

Certification

02 FAR 52.229-11 -- Tax on Certain Foreign

Procurements — Notice and Representation

03 Technical Specifications Compliance Matrix