Sample DORP PR12162571 AML Task Force Vehicles for CNP AGO INL Bogota.pdf

INL FA6 MADOC DORP No. PR12162571

INL FA6 Delivery Order Request for Proposal (DORP) No. PR12162571

Project Name: ALM Task Force Vehicles for CNP and AGO, INL Bogotá

Date: 12/22/2023

Table of Contents

Section 1 – Required Supplies and Services

1.1. Background

1.2. Required Products and Services

1.3. Delivery

1.4. Warranties

Section 2 – Special Conditions

2.1. INL Source – Nationality Restrictions

2.2. Type of Delivery Order

2.3. Taxes and Import Duties

2.4. Government Furnished Property (GFP)

2.5. Government Furnished Information (GFI)

2.6. Host Country Provided Support

Section 3 – Basis for Selection

3.1. Eligibility for Award

3.2. Post-Award Notices and Debriefings

3.3. Issuance of Delivery Order

Section 4 – Instructions and Notices

4.1. Delivery Order Proposal Due Date and Time

4.2. Questions

4.3. Alternate Delivery Order Proposals

4.4. US Dollars and English Requirements

4.5. Delivery Order Proposal Format and Content – General Instructions

Section 5 – List of Attachments

Section 1 – Required Supplies and Services

1.1. Background

The INL Anti-Money Laundering (AML) Program at the U.S. Embassy in Bogotá requires vehicles for the financial crimes elite team known as the Special Group for the Investigation and

Prosecution of Economic-Financial Crimes (Grupo Especial para la Investigación y

Judicialización de Delitos Económico-Financieros) of the Attorney General’s Office (AGO) and the Money Laundering Investigative judicial police group (DIJIN-GRULA) of the Colombian

National Police (CNP). The purpose is to strengthen the capacity of this brand-new financial crimes’ investigation and prosecution elite team, focused on complex financial crimes investigations and prosecutions.

All the vehicles that will be acquired for the unit are needed to collect and process evidence from investigations with high strategic value objectives prioritized by the AGO Delegate for Criminal

Finances.

1.2. Required Products and Services

All vehicles must meet or exceed the requested specifications.

For the security of personnel and operations, it is necessary for the recipients to use nondescript vehicles that are common locally rather than more conspicuous and distinctive U.S.

manufactured vehicles.

Vehicles must be common locally to ensure a sustainable maintenance capacity of the recipient.

Delivered vehicles must have adequate service facilities and supply of spare parts at least in the main capital cities of Colombia.

The Contractor shall provide proof that all vehicles comply with Colombian legislation and will have all necessary certificates of conformity. Contractor shall provide all documents required to complete the customs clearance and registration procedures in accordance with Colombian requirements.

Minimum Requirements: Vehicles that do not meet these requirements will not be considered for award.

Preferred Requirements: While vehicles that do not meet these requirements may be considered for an award, the Government will consider vehicles meeting these requirements to be more beneficial to the Government when conducting any price-technical tradeoffs.

Approximately: If specified below, the term “approximately” shall be interpreted to mean a +/- 15% deviation of an exact specification.

CLIN 001: DUAL SPORT MOTORCYCLE (Off-road capable and street legal)

Quantity: 30 EA

Intended Use: All proposed vehicles must be suitable for the intended use. All motorcycles in this

CLIN will be used to transport judicial police officials. These motorcycles will be primarily used in the main cities of Colombia with paved roadways, and occasionally in rural and hard to reach areas, for crime scene investigations, collection of evidence and support during captures, where off-road performance and engine power are paramount to the function of the solicited items.

Swamps, rivers, streams, or water crossings could be encountered which the motorcycle will need the ability to traverse through (at water levels below the intake).

The requirements are outlined below:

A. Minimum Requirements

Item Minimum Requirements

Classification Dual sport motorcycle (Off road capable and street legal)

Year 2023 or newer

Condition New

Engine 4-stroke, air-cooled, petrol

Displacement Class 250 cc

Horsepower At least 16 HP

Brakes ABS

Equipment

2 DOT certified full-face helmets (black/gray colors)

2 pairs of elbow and knee pads (black/gray colors)

2 pairs of protection gloves (black/gray colors – one M and one L size)

Basic tools kit

Exterior color paint

Muted shades or discreet such as gray, silver, bronze, white, black, dark blue or similar. No bright colors such as red or yellow will be accepted.

Colors do not need to be in uniformity.

Preventative Maintenance at least for the first 10,000 Km or one year

SOAT and Registration

The contractor shall handle all administrative details and payments related to local registration and SOAT insurance fees. Immediately upon award of the delivery order, the contractor shall contact the

INL COR to begin the local registration, the SOAT insurance, and the plate assignment procedure. Special Registry official vehicle

(non-consecutive plates)

Other

Full tank of fuel

2 sets of keys

Import manifest

Three sets of “improntas”

Item Minimum Requirements

Copy of invoice with endorsement to the end user.

Written and/or digital consultation material, in Spanish: it must include operation manual and preventive maintenance manual.

CLIN 002: DOUBLE CAB PICK-UP TRUCK

Quantity: 50 EA

Intended Use: All proposed vehicles must be suitable for the intended use. All vehicles in this

CLIN will be used to transport judicial police officials and prosecutors. These vehicles will be primarily used in harsh and unpredictable off-road conditions, for crime scene investigations, collection of evidence and detention operations, where agility, performance, dependability, payload capability and engine power are paramount to the function of the solicited items. The vehicles will be driven in sand, mud, stone, and rural areas as well as paved roadways. Swamps, river, stream, or water crossing are frequently encountered which the vehicle will need the ability to traverse through (at water levels below the intake).

Item Requirement

Classification Double-cab pick-up truck

Year 2023 or newer

Condition New

Fuel

Petrol, or Diesel ONLY if the vehicles comply with the

Euro VI technology as per Colombian law (Law 1972 of July 18, 2019)

Displacement At least 2,200 cc

Transmission Manual or automatic

Traction Part time 4-wheel drive

Airbags Front, sides, and curtains

Payload 800 Kg or more

Horsepower At least 158 HP for petrol, 130 HP for Diesel

Accessories

Side steps

OEM fog lights

Rear camera, park view

Reinforced tinted windows 20% nano technology

Anti-theft wheel lug nuts and anti-theft ensuring system in the accessories

High resistance plastic cover cargo box (Bedliner)

Road kit and tools as per transit authority regulations

(Colombian Law 769 of 2002, article 30), including jumper cables with metal clamps gauge “0”

Exterior Color Paint

Muted shades or discreet such as gray, silver, bronze, white, black, dark blue or similar. No bright colors such as red or yellow will be accepted.

SOAT and Registration

The contractor shall handle all administrative details and payments related to local registration and SOAT insurance fees. Immediately upon award of the delivery order, the contractor shall contact the INL COR to begin the local registration, the SOAT insurance, and the plate assignment procedure. Special Registry official vehicle (non-consecutive plates)

Other

Full tank of fuel

2 sets of keys

Import manifest

Three sets of “improntas”

Copy of invoice with endorsement to the end user.

Written and/or digital consultation material, in Spanish:

it must include operation manual and preventive maintenance manual.

CLIN 003: COMPACT SEDAN

Intended Use: All proposed vehicles must be suitable for the intended use. All vehicles in this

CLIN will be used to transport judicial police officials and prosecutors. These vehicles will be primarily used in the main cities of Colombia with paved roadways, during long journeys, for day-to-day activities, investigations, collection of evidence and support during judicial processes, where keeping a low-profile, having consumption efficiency, interior space, and safety, are paramount to the function of the solicited items.

Item Requirement

Classification Compact sedan

Year 2023 or newer

Condition New

Fuel Petrol only

Displacement At least 1,600 cc

Transmission Manual or automatic

A/C air conditioning

Airbags Front, sides, and curtains

Horsepower At least 100 hp

Accessories

Radio AM/FM and Bluetooth system

Spare tire, road kit and tools as per Colombian transit authority regulations

Reinforced tinted windows 20% nano technology

Rear camera, park view

Anti-theft wheel lug nuts and anti-theft ensuring system in the accessories

Exterior Color Paint

Muted shades or discreet such as gray, silver, bronze, white, black, dark blue or similar. No bright colors such as red or yellow will be accepted.

SOAT and Registration

The contractor shall handle all administrative details and payments related to local registration and SOAT insurance fees. Immediately upon award of the delivery order, the contractor shall contact the INL COR to begin the local registration, the SOAT insurance, and the plate assignment procedure. Special Registry official vehicle (non-consecutive plates)

Other

Full tank of fuel

2 sets of keys

Import manifest

Three sets of “improntas”

Copy of invoice with endorsement to the end user.

Written and/or digital consultation material, in Spanish:

CLIN 004: MID-SIZE SUV

Intended Use: All proposed vehicles must be suitable for the intended use. All vehicles in this

CLIN will be used to transport judicial police officials and prosecutors. These vehicles will be primarily used in the main cities of Colombia with paved roadways and occasionally in rural and hard to reach areas, during long journeys, for day-to-day activities, investigations, collection of evidence and support during judicial processes, where keeping a low-profile, off-road performance, interior space, and safety, are paramount to the function of the solicited items.

Item Requirement

Classification Mid-Size SUV

Year 2023 or newer

Condition New

Fuel Petrol only

Displacement At least 2,000 cc, with a maximum of 2,600 cc

Transmission Manual or Automatic

Traction AWD

Airbags Front, sides, and curtains

Horsepower At least 155 Hp

Accessories

Electric side mirrors

AM/FM and Bluetooth system

Road kit and tools as per Colombian transit authority regulations

Reinforced tinted windows 20% nano technology

Rear camera, park view

Heavy duty carpets

Anti-theft wheel lug nuts and anti-theft ensuring system in the accessories

Exterior color paint

Muted shades or discreet such as gray, silver, bronze, white, black, dark blue or similar. No bright colors such as red or yellow will be accepted.

SOAT and Registration

The contractor shall handle all administrative details and payments related to local registration and SOAT insurance fees. Immediately upon award of the delivery order, the contractor shall contact the INL COR to begin the local registration, the SOAT insurance, and the plate assignment procedure. Special Registry official vehicle (non-consecutive plates)

Other

Full tank of fuel

2 sets of keys

Import manifest

Three sets of “improntas”

Copy of invoice with endorsement to the end user.

Written and/or digital consultation material, in Spanish:

1.3. Delivery

FOB Destination. Delivery is requested 60 days after award of the delivery order. The

Government will consider and evaluate alternative delivery dates. Faster delivery is preferred.

The Contractor shall provide full destination services (shipping, custom clearance, temporary warehousing, local delivery, loading/offloading at final destination). Cost of delivery is to be included / not separately priced (NSP). Full fuel tanks required unless prohibited. When prohibited during shipment, fuel supply shall be provided upon arrival.

Contractor shall coordinate all deliveries with the designated COR(s). Partial deliveries are acceptable if approved in writing by the COR. The Contractor shall provide an itemized commercial invoice of all cargo prior to delivery.

The delivery locations are restricted access locations. The vendor must submit the list of visitors with their ID information along with vehicle information to the designated COR a minimum of one full working day prior to the scheduled delivery to be granted access.

Delivery Locations:

CNP-DIJIN

Dirección de Investigación Criminal e INTERPOL de la Policía Nacional - DIJIN

Avenida El Dorado #75-25

Bogotá D.C.

-and-

AGO

Fiscalía General de la Nación

Nivel Central - Avenida Calle 24 No. 52 – 01. Barrio Ciudad Salitre

Bogotá D.C.

Delivery Distribution:

CLIN DESCRIPTION

FISCALÍA

GENERAL DE

LA NACIÓN

(AGO)

DIRECCIÓN DE

INVESTIGACIÓN

CRIMINAL E INTERPOL

(CNP-DIJIN)

001 Dual sport motorcycle 0 30

002 Double cab pick-up truck 0 50

003 Compact sedan 10 20

004 Mid-size SUV 10 20

Shipping POC:

Daniel Davila

INL Lead COR Advisor

DavilaDA@state.gov

Cell: (+57) 312-474-0798

1.4. Warranties

Standard manufacturer or seller warranty is required. Warranty costs are NSP.

Warranty shall cover any repairs needed to correct defects in materials or workmanship of all parts and components of each new vehicle supplied. Warranty includes, but is not limited to powertrain, engine, transmission, transaxle, drive train, electrical system, chassis, and restraint systems. Sheet metal panel parts that develop perforation (rust through) due to corrosion under normal operating conditions are covered by this warranty irrespective of mileage.

The vendor must guarantee, through a certification and a complete list of facilities, that the manufacturer’s representative has authorized local service centers and is able to provide warranty repairs, maintenance, and support within Colombia.

All warranty replacements and repairs must be completed no later than 10 days after receipt of a warranty claim by the Contractor. This period includes the time required to ascertain the validity of the warranty claim and may only be extended if approved by the COR.

Contractor shall be solely responsible for shipping and any other additional charges required to repair or replace items covered under this warranty. All replacement parts and any spare parts or accessories provided under warranty shall be new OEM parts and accessories. Aftermarket or refurbished parts (new or used) are not acceptable.

During the warranty period, the contractor must respond within one (1) business day to any warranty requests received via phone or email.

Section 2 – Special Conditions

2.1. INL Source – Nationality Restrictions

INL issued a source-origin waiver from Geographic Code 000 (United States only) to

Geographic code 935 (Special Free World) to permit the local procurement of the required vehicles.

2.2. Type of Delivery Order

The Government intends to award Firm Fixed Price (FFP) delivery order(s) payable entirely in

US dollars (USD). No additional sums will be payable for any escalation in the cost of performance or because of the Contractor's failure to properly estimate or accurately predict the difficulty of completing this delivery order. The Government will not adjust the delivery order price due to fluctuations in exchange rates. This is a sample delivery order, meaning, units may or may not be ordered and the actual quantities required are not reflected. However, the offeror shall propose and honor a unit price for a possible order at the time of award of the IDIQ contract.

2.3. Taxes and Import Duties

This requirement is a part of technical assistance project registered with the Government of

Colombia, which is not subject to taxation. USG will provide all necessary project registration documents for vendor to claim tax and import duty exemptions in Colombia upon request. All requests must be submitted in writing to the COR.

2.4. Government Furnished Property (GFP)

The Department of State (DoS) will make the following GFP available for performance of this delivery order: None.

2.5. Government Furnished Information (GFI)

The Department of State (DoS) will make the following GFI available for performance of this delivery order: None.

2.6. Host Country Provided Support

The host country will provide the following support for performance of this delivery order:

None.

Section 3 – Basis for Selection

3.1. Eligibility for Award

If the contractor expects to recruit Third Country National (TCNs) for performance of this project, the contractor must submit a Recruitment Plan. If the contractor expects to provide employer-furnished housing for performance of this project, the contractor must submit a

Housing Plan. Should these plans be required, a contractor must submit acceptable plans to be eligible for award.

3.2. Post-Award Notices and Debriefings

Reserved. See IDIQ Solicitation.

3.3. Issuance of Delivery Order

Your delivery order proposal should contain your best terms. The Contracting Officer may reject any or all delivery order proposals.

After initial evaluation of delivery order proposals, the Contracting Officer may negotiate final terms with one or more contractors of the Government’s choice before issuing a delivery order.

The Contracting Officer will not negotiate with any contractors other than those of the

Government’s choice and will not use the formal source selection procedures described in FAR

Part 15. The Government may perform a comparative evaluation (comparing delivery order proposals to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors below.

The Contracting Officer may issue a delivery order to other than the contractor with the lowest proposed priced. In addition to price, the Government will consider the following factors when selecting contractors for award. The following factors are stated in descending order of importance. All factors, when combined, are significantly more important than price.

1. Vehicle Specifications and Armoring Specifications

2. Armoring Experience and Certifications

3. Delivery and Logistics Plan

4. Warranty Terms and Service Locations

5. Price

The Government reserves the right to issue a delivery order for less than the quantity on which your delivery order proposal is based, at the quoted price, unless you tell us in your cover letter that you will not accept a delivery order on that basis.

The Government reserves the right to award multiple delivery orders for this DORP. The

Government will only do so if it deems the advantage of awarding multiple delivery orders outweighs the costs of administering multiple orders.

Section 4 – Instructions and Notices

To assure timely and fair consideration of your delivery order proposal, you must follow the instructions contained herein. Delivery order proposals must be complete, self-sufficient, and respond directly to the requirement of this DORP. Failure to provide requested information in the format specified in this section may result in an unfavorable evaluation or non-consideration of your company’s delivery order proposal.

Your delivery order proposal must be based on the terms of this DORP and the underlying IDIQ contract. The Government may reject any delivery order proposal that is not based on these terms in every respect.

4.1. Delivery Order Proposal Due Date and Time

To be considered for award, your delivery order proposal must be received by the Government with your IDIQ proposal, not after the proposal due date and time. Your delivery order proposal must be emailed to TosoCL@state.gov. Submission through any other method requires the prior written approval of the Contracting Officer.

4.2. Questions

See IDIQ RFP Section L – Instructions to Offerors.

4.3. Alternate Delivery Order Proposals

Alternate delivery order proposals will NOT be considered.

4.4. US Dollars and English Requirements

To be considered for award, contractors must submit delivery order proposals in response to this

DORP in English and in U.S. dollars. Delivery order proposal received in another currency or language will not be evaluated and will not be considered for award.

4.5. Delivery Order Proposal Format and Content – General Instructions

4.5.1. Volume I – Technical The cover page for this volume must include the company name, the DORP number, the IDIQ RFP number, and the due date and time established for receipt of delivery order proposals.

• Tab A – Vehicle Specifications

Page Limitation: None

Page Limitation Exclusions: None o Provide complete technical specifications for proposed vehicles and accessories.

Include the manufacturer name, model number, trim, model year, and pictures.

o Submit a completed copy of DORP Attachment 3 – Compliance Matrix.

▪ Attachment must be submitted in Word format.

▪ Responses that do not meet requested specifications must be included in red font and underlined.

▪ Responses that exceed requested specifications must be included in blue font and underlined.

• Tab B – Delivery and Logistics Plan

Page Limitation: 20 Pages

Page Limitation Exclusions: Signed dealer / OEM letters and proof of authorized distributors. These may be included as an Appendix.

o Provide delivery terms and state the delivery date. The delivery date stated in the

DORP, or sooner, is highly preferred by the Government. If the proposed delivery date is provided as a delivery window, the government will consider the latest date in the range as the proposed delivery date in our evaluation.

o Include confirmation of availability via submission of a signed letter from dealer and/or OEM. The Government will most highly consider those offers showing firm stock availability.

o Provide proof that the entity your firm proposes to source the vehicles from is an authorized distributor.

o Identify any tasks that must be completed by the USG or GOC, along with the due date for said tasks, to prevent delivery delays. For example: US Embassy Bogota must provide tax exemption letter no later than XX days after receipt of order.

o Describe the steps required to import (if needed) required vehicles to Colombia and deliver to destination, including the name and relevant experience of the logistics provider(s) you plan to utilize.

o Describe your overall approach to logistics. Identify major risks and proposed mitigation strategies.

• Tab C – Warranty Terms and Service Locations

Page Limitation: 15 Pages

Page Limitation Exclusions: None o Describe the proposed warranty duration, response times, and any exclusions.

o Provide name, address, and POC information of locations that will provide warranty repairs and service that are local to the delivery location.

o Explain how your company will retain overall responsibility for warranty repairs and how work between your company and selected suppliers will be coordinated.

o Describe, for each proposed vehicle, the availability of spare parts in the local area.

4.5.2. Volume II – Price See IDIQ RFP Sections L and M. The cover page for this volume must include the company name, the DORP number, the IDIQ RFP number, and the due date and time established for receipt of delivery order proposals.

• It is expected that competition will establish fair and reasonable prices. However, the government reserves the right to require information other than cost and pricing data if it is later determined that said information is needed to evaluate the proposed price. Failure to provide requested information may render a contractor ineligible for award.

4.5.3. Volume III – Business The cover page for this volume must include the company name, the DORP number, the IDIQ RFP number, and the due date and time established for receipt of delivery order proposals.

• Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the DORP. Clearly state, explain, and justify any deviations, exceptions, or assumptions regarding any of the requirements of this DORP.

• Delivery order proposals must be valid for a minimum of 120 calendar days. Your company agrees to this validity period by submission of a delivery order proposal.

• Include the names, titles, emails, and telephone numbers of persons authorized to negotiate on the contractor’s behalf with the Government in connection with this DORP.

• Submit a completed, dated, and signed copy of Attachment 01 (Recruitment of Third

Country Nationals (TCN) and Provision of Employer Furnished Housing Certification).

o If TCNs will be recruited for performance under this delivery order submit a

Recruitment Plan meeting the requirements of the IDIQ contract clause titled

“Recruitment of Third Country Nationals (TCNs) for Performance on Department of State Contracts”.

o If employer-furnished housing will be provided for performance under this delivery order submit a Housing Plan meeting the requirements of the IDIQ contract clause titled “Recruitment of Third Country Nationals (TCNs) for

Performance on Department of State Contracts”.

• Submit a completed, dated, and signed copy of Attachment 02 (FAR 52.229-11 -- Tax on

Certain Foreign Procurements — Notice and Representation).

Section 5 – List of Attachments

No. Description

01 Recruitment of Third Country Nationals and

Provision of Employer Furnished Housing

Certification

02 FAR 52.229-11 -- Tax on Certain Foreign

Procurements — Notice and Representation

03 Technical Specifications Compliance Matrix