SEDS CP IDIQ SOW.pdf

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SECTION 3 – STATEMENT OF WORK

1. General

1.1. Requiring Organization

Transportation Security Administration (TSA), Acquisition Program Management (APM) office, Program Executive Office Security Screening Systems, Deployment and Logistics Division

(DLD).

1.2. Background

The TSA Mission is to protect the nation's transportation systems to ensure freedom of movement for people and commerce. The APM office’s mission states: “We deliver innovative, mission-driven capabilities required by the frontline to safeguard America’s transportation system”.

APM achieves this mission by managing the full life-cycle of screening equipment acquisition activities, including requirements identification, testing, procurement, deployment and sustainment.

Within APM, DLD ensures that the most efficient and effective capabilities and technologies are deployed for checkpoint screening operations. DLD develops and implements field communication strategies prior to deploying equipment, and ensures regional consistency in all deployment activities/standards for checkpoint deployment. DLD coordinates and prioritizes deployment efforts with partners to ensure appropriate timelines and support are in place to effectively deploy qualified screening equipment. DLD deploys and maintains operational efficacy of screening technology that ensures operating conditions continue to meet or exceed procurement expectations and criteria during equipment life cycles. DLD develops and maintains a Security Capabilities Deployment Plan that is sustainable for the field.

TSA currently uses a number of technologies to conduct passenger screening at the security checkpoint including:

• Advanced Imaging Technology (AIT), which uses millimeter wave advanced imaging technology to safely screen passengers for metallic and nonmetallic threats, including weapons and explosives, which may be concealed under clothing without physical contact.

• Walk Through Metal Detectors (WTMD): The current WTMD fielded uses dielectric scans to detect magnetic and mixed alloy (non-magnetic) materials threats on passengers’ bodies. These systems are equipped with a Random Alarm Generator (RAG), which facilitates random additional screening without profiling. The WTMD units have a high Operational Availability resulting in low maintenance cost per unit.

• Advanced Technology (AT) X-ray is used to screen carry-on baggage for explosives and prohibited items at checkpoints.

• Explosives Trace Detection (ETD) technology to screen passengers and their belongings for trace amounts of explosive residue. Officers may swab a piece of carry-on or checked

Page | 9 baggage or a passenger’s hands and then place the swab inside the detection unit to analyze it for the presence of potential explosive residue.

• Bottled Liquid Scanners (BLS) are used at airport checkpoints to differentiate liquid explosives from common, benign liquids and are used primarily to screen medically necessary liquids in quantities larger than 3.4 ounces.

• Computed Tomography (CT). CT X-ray systems contain detection algorithm software to identify potential bulk organic threats, primary viewing monitors that provide a three dimensional (3-D) view for each image, either a Manual Diverter Roller (MDR), an Automatic Diverter Roller (ADR), or an Automatic Conveyor System (ACS) to queue items identified for secondary search, and an Alternative Viewing Station (AVS) used to conduct secondary searches. The CT X-ray uses state-of-the-art computed tomography to detect potential explosive materials. Advanced computer technologies within the unit allow for real-time analysis to maintain checkpoint passenger flow with a reduced rate of false alarms.

• Credential Authorization Technology (CAT) enhances the passenger screening process at the checkpoint by serving as a technological solution to improve the inspection of identification documentation and confirm passengers’ Secure Flight status. Through the integration of various technologies, CAT machines can inspect identity documentation, i.e. driver’s licenses and passports, for legitimacy. Analysis of particular security features and barcodes allows for the detection of fraudulent documents. Transportation Security Officers (TSO) benefit from the system’s simple interface and reliability. CAT provides an automated process for screening passenger identification and travel documents by ensuring that the documents have not been altered or counterfeited. This unit not only verifies the passenger’s identification, but also confirms the passenger’s risk status and displays the passenger’s flight information. The TSO stands or sits at the CAT podium and verifies that all the necessary documents are in order and authenticated.

1.3.Objectives / Overall Scope of work This Contract is for services related to the Deployment of Checkpoint Screening Equipment.

Scope includes on-site coordination, surveys, design support, coordination and execution of screening equipment installations, relocations, and removals.

2. Program Management Requirements

2.1. General Program Management Requirements

The Contractor shall establish and maintain a formal organization to manage the contract and any associated task orders (TOs). A clear line of project authority shall exist among all organizational elements. The Contractor shall be fully responsible for the management and coordination of the work described in the SOW.

2.2. Scope of Program Management

The Contractor shall provide program management for both the IDIQ and all subsequent TOs issued.

The Contractor shall provide resource management, risk management, quality control and assurance, communications and reporting, financial and subcontractor management. As part of

Page | 10 the overall Program Management Plan (PMP, CDRL A001), the Contractor shall describe the metrics, reporting procedures, and control mechanisms used to measure, report, and control all work assigned including communications, requirements, schedule, resources, and quality assurance plans

2.2.1. Resource Management

The Contractor shall develop, provide and implement a Resource Management Program to efficiently and effectively execute the requirements of individual TOs. The Contractor’s Resource Management Plan shall be fully documented in a PMP. The Resource Management Plan shall describe the organizational boundaries between the Contractor and external entities.

(“External” is defined as anyone not on the Contractor Team, e.g. Deployment Division, Local TSA, Airport Authority). The Resource Management Plan shall also describe the internal structure of the Contractor team, including Contractor roles and responsibilities.

The Government expects the level of effort to be larger than recent years as there are currently many new initiatives for the Checkpoint. CTs will ultimately replace all the ATs in the field.

CTs will have future upgrades as part of the Checkpoint Screening Systems (CPSS) program.

Next generation AIT technology, ETD and BLS is also planned for coming years.

Over the next 5-6 years, it is expected that TSA will replace or upgrade

− approximately 2200 ATs − approximately 1000 AITs − approximately 5000 ETDs − approximately 1600 BLS

2.2.2. Risk Management

The Contractor shall develop, provide and implement a Risk Management Plan that identifies the methods and procedures to identify, assess, monitor and control risk during performance of this contract. The Contractor shall quantify risks with respect to the impact on integration, installation, performance, technical parameters, schedule, and price/cost.

The Contractor shall develop and maintain a risk register that identifies, analyzes, and prioritizes program risks as low, medium, or high. The Contractor shall conduct risk mitigation planning for risks considered medium or high. The Contractor shall provide the status of mitigation actions for identified program risks in the Monthly Status Report (MSR) (CDRL A003).

The Contractor shall also identify and report schedule and cost risks to the Government. The Contractor shall evaluate schedule and cost risks and formulate plans for the elimination or reduction of such risks. Newly identified risks, and the status of all previously identified risks, shall be reviewed and discussed at each Program Management Review (PMR).

2.2.3. Quality Control and Assurance

The Contractor shall establish, implement and maintain a documented quality assurance system in accordance (with ANSI/ISO/ASQ Q9001:2000) as a means of assuring compliance with all requirements of the Contract. The Contractor shall require that subcontractors have an appropriate documented quality system that controls the quality of the services and supplies provided. The Contractor shall identify a Quality manager for all communication on quality-

Page | 11 related issues. The Contractor's Quality manager shall be prepared at all times to present and discuss the status of quality activities, requirements, and problems.

2.3. Program Manager Qualifications

The Contractor shall provide a fully dedicated IDIQ Program Manager (PM) who will be designated as Key Personnel. Specific TOs may identify additional key personnel as needed.

The Contractor shall ensure that the IDIQ PM meets the following qualifications:

• PMP Certification

• Ten (10) years of program management experience or equivalent experience

• Five (5) years of airport project management or equivalent experience

Each task order shall have a Task Order Project Manager (TOPM). The Contractor shall ensure that the TOPM meets the following qualifications:

• PMP Certification

• Four (4) years of program / project management experience

• Two (2) years of airport project management

If an employee lacks such experience, the Contractor, by written request, shall provide evidence of similar/equivalent experience. Acceptance of evidence shall be at discretion of COR/CO.

2.4. Reporting and Reviews

2.4.1. Program Management Reviews (PMRs)

TSA will hold quarterly PMRs for this IDIQ (as identified under the Program Management Task Order Deliverable) at a TSA HQ facility located in Northern Virginia. The Contractor IDIQ PM will be expected to attend in person. Others from the Contractor team may participate via telephone or WebEx.

The Contractor shall coordinate with the COR to schedule these reviews.

The Contractor shall provide a copy of the PMR presentation (CDRL A002) to the DLD five (5) business days prior to a scheduled PMR.

The Contractor’s PMR presentation shall include at a minimum:

• Detailed contract/task order status;

• Review of outstanding action items;

• Overview of accomplishments and lessons learned for each active task order within that quarter;

• Analysis of risks, issues and opportunities for each task order;

• Financial status for each task order;

• Identification of any shortfalls/issues that were noted during that quarter and resolutions that have been implemented to ensure reoccurrence will not occur.

The Contractor shall prepare and bring fifteen (15) hard copies of the PMR presentation to the review.

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The Contractor shall take notes during the PMR and shall send a summary of the meeting along with any new action items assigned to TSA within five (5) days of the PMR.

2.4.2. Periodic reporting

The Contractor shall, at a minimum, expect that all TOs will require a Monthly Status Report (MSR). The MSRs shall detail progress and status on technical, cost and schedule aspects of the TO, site, and specific site projects per direction of the TO COR. Some TOs may require a Weekly Status Report (CDRL A004), as well as Daily Site Report during active, on-site work.

APM maintains an Integrated Master Schedule (IMS) of all checkpoint projects, and the Contractor shall provide weekly input into this via email as milestones change or as projects are completed. The Contractor may also be asked to provide inputs directly into TSA’s ishare or project via TSA provided laptops.

2.4.3. As needed reporting and meetings

The Contractor PM may be asked to respond to various data requests from DLD leadership, via the COR, pertaining to work performed within this IDIQ.

The Contractor may be asked to provide Rough Orders of Magnitude (ROMs) for potential future work to DLD.

Periodically, the Contractor shall be required to attend technical interchange meetings (TIMs), and other meetings, as required. If travel is expected to be incurred to attend these meetings or conferences, the Contractor shall notify the COR and have travel approved in advance of attending the meeting.

No later than five (5) days after travel has incurred, the Contractor shall prepare a Trip Report that summarizes the event and describes the pertinent information gathered at the meeting or conference. After attending a meeting, the Contractor shall prepare meeting minutes or a summary of the meeting or conference as directed by the COR.

The Government may request meetings when necessary between the Contractor and the COR and/or Checkpoint Deployment Coordinators (DCs) and Integration Coordinators (ICs). The purpose of these meetings shall be to discuss any outstanding schedule, integration and/or installation engineering issues, activities and related documentation, and resolve through mutual agreement, technical, schedule or programmatic issues associated with this contract/TOs.

2.5. Staffing Requirements and Qualifications

The Contractor shall staff the appropriate levels to enable adequate responsiveness to the tasks outlined in this SOW. The Contractor is responsible for ensuring that the work being performed is completed by qualified personnel with the appropriate level of experience and expertise.

Checkpoint Site Lead

• Three (3) years of Project Management experience, two (2) years of which occurred in an airport;

• Demonstrated experience as a Project Manager (preferably construction management) with on-time, on-budget projects, taking into consideration complexities and schedule history for comparable projects;

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• Experience working with multiple stakeholders on a single project;

• Experience in planning and formulation of design alternatives and solutions for construction projects;

• Management experience on work performed by field staff and sub-contracting firms;

• Experience in resolving compliance issues with federal, state and local authorities on design specifications;

• Thorough understanding of airport construction practices, processes, standards, and their impact on project activities. Including understanding of floor loading, electrical infrastructure, seismic requirements, and rigging complexities; and

• Familiarity with the Checkpoint Requirements Planning Guide for Checkpoint operations.

If an employee lacks such experience, the Contractor, by written request, shall provide evidence of similar/equivalent experience. Acceptance of evidence shall be at discretion of COR/CO.

2.6. Government Property Management

All Government Furnished Property (GFP) equipment shall maintain an authorized TSA barcode sticker (unique-item identifier) located on the equipment designated by the Government Property Manager (GPM). All identification of Transportation Security Equipment (TSE) shall include the serial number and TSA Barcode number (where applicable).

The Contractor will obtain information regarding GFP for each project from the TO COR. The Government will furnish the Contractor with the various types of Security Screening Equipment for installation at designated facilities. The Contractor will make all the arrangements for staging and positioning the equipment, as well as temporary storage in secured facilities as required. The Contractor shall be responsible, as required by specific TO, for shipping the equipment to the installation site.

Department of Defense (DoD) “Requisition and Invoice/Shipping Document” Form DD-1149. A DD-1149, most current version, is required on all government-owned equipment being moved by the Contractor.

The Contractor shall provide a weekly GFP Transaction Report (CDRL A006) reflecting the status of all GFP assigned to the Contractor. This will provide the GPM a current and auditable record of all transactions.

The Contractor shall preserve, pack, and mark all supplies to be furnished under this contract in accordance with standard practices as defined in ASTM-D-3951 (Standard Practice for Commercial Packaging) for the packaging of supplies and equipment for shipment or storage.

The Contractor shall ensure that packaging meets Department of Transportation/ International Aviation Transport Association standards outlined in 49 CFR and is sufficient to prevent damage or deterioration to supplies and ensure packaging can sustain more than one shipment to minimize cost to the government. The Contractor shall be fully liable for any damage, diminution in value, or losses incurred during shipment, handling, and installation that is attributed to improper packaging.

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The Contractor shall submit an incident report (including pictures) to the Contracting Officer, COR, and GPM for any government property loss, damage, destruction, or theft (from negligence, misuse, dishonesty, or willful destruction) within 24 hours of the incident.

The Contractor incident report shall, at a minimum, contain the following information:

• Date of Incident;

• OEM/Manufacturer, Make, Model, Serial Number (if applicable), TSA Barcode Number

(if applicable) (e.g. #057000000xxxxxx), Condition Code (e.g. 1 = New (never been installed), 4 = Used (installed at least once), 7 = Need Evaluation/Repair or X = Final Disposition/Disposal) Requisition and Invoice/Shipping Document/Government

Paperwork, and quantity;

• Contract and/or Order Number;

• Cause and Corrective Action taken or to be taken to prevent recurrence;

• Copies of all supporting documentation (including pictures);

• Last known location of the property; and

• A statement that the property did or did not contain hazardous material, and if so, that the appropriate agencies were notified.

3. Checkpoint Deployment Services – General Requirements The Contractor shall be responsible for all deployment services of Checkpoint technologies for all security screening needs at the checkpoint. The Contractor shall be responsible for all tasks associated with the shipping, rigging, installation, relocation, decommissioning of checkpoint screening equipment and peripherals at geographically dispersed airports, TSA labs, other government sites, and other locations within the United States and potentially international locations requested by TSA.

Some installations and removals may require site preparation or site restoration. Each TO will specify locations for performance of work, as well as the specific work needed to be performed.

For each specified site, Contractor shall obtain, as required, all necessary approvals, permits, insurance, authorizations for the screening equipment installations.

The Current TSA Federalized airport map:

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In addition to airports, the contractor may also be asked to ship, rig and install screening equipment to government labs, training facilities, universities and other sites in support of TSA’s mission. The Contractor may also be asked to ship, rig and install equipment in support of DHS special events or internationally in support of the Department of State.

Typical Checkpoint Project Lifecycle phases:

• Planning

• Site Survey

• Design

• Site Preparation (if needed)

• Shipping and Rigging

• De-install or Decommission (if needed)

• Installation

• Testing

• Site Closeout

4. Checkpoint Deployment Services – Specific Requirements The Contractor shall provide all Checkpoint Deployment services to include some, or all, of the following activities: project management, site lead services, site survey / validation, engineering, Page | 16 design, site preparation, electrical installation, logistics (e.g., ship, rig, etc.), equipment installation, site restoration, and equipment decommissioning associated with checkpoint deployment projects. The Contractor shall, as required, support operational upgrades, safety advancements, screening optimization, and enhancement efforts to existing checkpoint configurations.

The Contractor shall support projects at varying phases of the deployment-cycle, from planning to testing and closeout.

The Contractor shall, as required, provide services to support the installation of new technology to support TSA developmental or operational testing and evaluation.

4.1. Site Lead Support

The Contractor shall provide Site-Leads to a number of concurrent projects (see tables in 2.2.1 for upcoming projects). Specific projects will be listed in each TO (for example, in some instances, there may be multiple projects at a single airport). The Contractor shall increase staffing quickly to accommodate large scale projects. The Contractor shall receive written notification from the TO COR prior to initiating site lead support for each project.

Site-Leads are the technical liaison for the DLD checkpoint DC or IC throughout the lifecycle of each project and shall be familiar with all Checkpoint systems at all assigned airports.

Site-Leads shall:

• Provide project planning, coordination and technical advice to facilitate checkpoint security screening equipment installation, removal and relocation.

• Be required to obtain and maintain, for the life of the project, an airport badge with escort privileges for each airport within their responsibility.

• Keep the checkpoint DC/IC informed on project progress and issues to avoid negative impacts to schedule, cost or performance.

• On occasion, be required to support surveys of potential projects at sites as directed by the checkpoint DC/IC (COR or Technical Monitor), and inform the checkpoint DC/IC and the DLD checkpoint design team about any new airport/airline projects at assigned airports as they become known.

Site Lead support shall include, but is not limited to, the following:

Pre-deployment

• Coordinate, monitor and report project schedule activities and execution between stakeholders;

• Attend internal and external TSA meetings, as required;

• Coordinate and attend meetings between project stakeholders;

• Assess progress against the project schedule and report any variances that may create risk to schedule, cost, or performance of the project’s critical path;

• Track project activities related to installation of checkpoint security screening equipment to ensure timely delivery and installation of equipment to the site;

• Coordinate shipments of screening equipment with peripherals and furniture, fixtures and equipment (FF&E) with all project stakeholders.

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• Ensure the following:

o Equipment Request order forms (ReMAG) are created or updated once project scope is finalized o DD-1149 forms are completed and provided to the APM Property point of contact

(POC)

• Coordinate with Local TSA, TSA HQ and other site POCs leading up to the equipment delivery date to ensure proper equipment handling, in accordance with OEM guidelines and industry best practices, delivery, badging, permitting and storage of screening equipment and peripherals.

Deployment and Testing

• Provide on-site support during the delivery and removal of screening equipment.

• Provide pictures of before and after checkpoint deployment

• Coordinate the implementation phases from shipping through operational status, to include timely shipments, delivery, installation, integration, and removal of TSA security screening equipment in accordance with the project schedule

• Oversee the delivery, rigging and placement of the screening equipment.

• Coordinate the removal or disposal of excess equipment as directed by the checkpoint

DC/IC.

• Oversee the installation and integration of the screening equipment.

• Support scheduling activities for the Operational Readiness Test (ORT), Site Acceptance

Test (SAT), or Integrated Site Acceptance Test (ISAT) o For future checkpoint projects that require an ISAT, Upon the conclusion of TRR, the Site lead will submit a Test Readiness Notification (TRN) to TSA with a recommendation of whether the system is ready to proceed to Integrated Site Acceptance Testing (ISAT).

o The Site lead shall observe and support ISAT activities.

o The Site lead shall coordinate, monitor, and validate the completion of deficiencies identified from the ISAT.

• Notify the checkpoint DC/IC and COR of test results on a daily basis and any impact to performance or schedule of the project.

De-installations and closeout

• Coordinate and provide oversight during the removal of checkpoint security screening equipment.

• Ensure completion of the decommission checklist by the OEM technician, or OEM certified technician, at the time of decommission.

• Ensure all TSA and OEM guidance for cleaning and packaging of equipment is followed.

• Coordinate and oversee the removal of dunnage from the checkpoint and ensure the space is ready for live passenger screening at the completion of work.

4.2. Planning, Survey and Design

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Planning Based on the continued, ever changing risk to aviation security, TSA’s mission is constantly evolving. A key to this success has been the ability to partner with our Systems Integrator and develop the best path forward. Upon award of a single award IDIQ, the Contractor shall, as required, provide questions and comments on draft SOWs that may be issued pursuant to the award for potential projects and provide Level-of-Effort feedback to TSA.

The Contractor shall participate in planning calls and meetings prior to beginning work at each site. The Contractor shall participate in all IPTs. Typically, a weekly IPT call is held to update all parties on the progress of each deployment location. Calls start up to six weeks in advance of site activity. The Contractor shall have the Site Lead identified and available to participate in site activities at that time.

The Contractor (typically the Site-Lead) shall provide an accurate status update and answer any questions that may arise.

The Contractor shall provide input and support during schedule planning and efficiency recommendations during project planning.

Site Surveys and Site Validations:

The Contractor shall perform site surveys and site validations. New initiatives site surveys will be requested first, followed by the development of concept drawings (CDRL B003). In some cases, for example, when the airport is responsible for the site preparation, the contractor shall perform a site validation to confirm the approved design is followed and the infrastructure (electrical and data) is ready for installation.

The Contractor shall coordinate and conduct site surveys with responsible stakeholders (i.e., airport authority representatives, airport personnel, local TSA POCs).

During Site Surveys, the Contractor shall collect and document all of the site specific information needed to complete design, perform site preparation and successful deployment the screening equipment. This includes but is not limited to: badging requirements, permitting requirements, insurance requirements, bonding requirements, any list of preferred vendors, rigging paths, allowed working hours, details of existing equipment, existing electrical and data, checkpoint dimensions, floor loading, seismic requirements, and other design concerns.

After completion of the site survey, the Contractor shall submit a site survey report (CDRL B002) to the CP DC/IC and COR for review and approval.

Upon receiving TSA approval of the site survey report and design package, the Contractor shall prepare and submit a Site Implementation Plan (SIP, CDRL B001) detailing all steps to be conducted throughout the installation process. The Contractor shall coordinate with site representatives at specific sites to obtain all necessary reviews, permits and approvals of the design drawings and installation plan.

The SIP shall include the following: 1) site design; 2) permitting requirements; 3) required site preparation; 4) shipping plans; 5) screening equipment rigging and installation / de-installation, as required; 6) peripherals and FF&E; 7) photos; 8) site preparation cost estimates; 9) detailed

Page | 19 schedule with assigned roles and responsibilities; and 10) updates to other project elements such as, but not limited to risks and uncertainties (associated with cost, schedule and performance).

The Contractor shall revise the site survey report and design drawings to reflect approved configurations and include these documents in the SIP.

Design:

The Contractor shall provide concept, issued for construction, and as built designs as specified by Task Order.

The Contractor will provide a concept design package in both computer-aided design (CAD) and PDF that includes the demolition or existing condition layout and a design which includes the equipment, peripherals and FF&E layout in a Checkpoint Requirements and Planning Guide (CRPG) compliant manner to include an overlay of any known, future equipment for review and comment to TSA HQ CP Design team. If the concept design includes equipment that is not currently available, the contractor shall depict gates, barriers, and other FF&E to close off the sterile area.

Once the design is approved by TSA HQ CP design team, TSA HQ will disseminate to local TSA for comment. Any TSA HQ approved changes will be sent to the contractor to incorporate.

The Contractor shall make any updates requested by TSA and send for final approval.

Upon final approval of concept drawings, the Contractor shall create the Issued for Construction (IFC, CDRL B004) designs, and deliver in both CAD and PDF. This package should contain any information required by an airport authority for permitting purposes. Airports may vary in their requirements; therefore, the Contractor shall be flexible in providing all local permit requirements as identified by the airport authority. Airport specific requirements should be identified during the Site Survey / Validation. Documents shall be in compliance with all applicable codes that pertain to each specific location.

IFC designs shall incorporate findings from a site validation of the airport infrastructure (e.g.

electrical loading, available space allocated to the TSA, floor loading, ceiling heights, floor slopes, duress alarm locations (where required), data infrastructure and others as required by local municipalities before and after installation activities) to ensure that the design details, etc.

are correctly portrayed. The Contractor shall provide all necessary site design documentation for obtaining permits.

The Contractor shall ensure all parties are working from the same version of the designs. The Contractor shall clearly specify the version dates when discussing the designs, performing site visits, or performing any other type of work involving the designs.

The Contractor shall submit the as-built designs (CDRL B006) in CAD and PDF upon the completion of each project. The as-built designs shall depict the state of the checkpoint at the time the Contractor leaves the location. The as-built designs shall depict the exact location of any electrical and data outlets to include core holes in the floor, power poles and wall mounted devices.

The Contractor shall upload all approved designs into the TSA ishare via TSA provided laptops.

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The Contractor shall not submit any designs during any phase of the design process that do not meet the requirements in the CRPG, unless an exception has been approved by TSA HQ CP design team.

4.3. Site Preparation

The Contractor shall complete all necessary site preparation requirements. During the site survey, the Contractor shall determine all requirements to begin site preparation, such as: 1) airport/engineering department review and approval; 2) airport applications and permits; 3) insurance, bonding, and certifications; 4) license requirements; and 5) local trade permits, seismic requirements, and any site specific requirements.

The majority of site preparation activities are for electrical and data infrastructure. For example, typical examples of site preparation for checkpoint projects include installing electrical infrastructure, installation of data lines, general construction activities, such as core drilling, relocation of gates and barriers.

The Contractor shall ensure that all CRPG guidelines for necessary electrical and data are followed unless exceptions are granted by TSA HQ.

Specific site preparation needed for each project will be further defined in the individual Task Order (TO).

4.4. Shipping and Rigging

Once the SIP is approved for all equipment moves and orders of FF&E, the Contractor shall compile a Requirements Management Advisory Group (ReMAG) order and submit the orders directly through the Equipment Request Interface (ERI) site reflecting those assets being relocated, decommissioned or installed per site. The Contractor shall be provided with TSA laptops and training on how to use the ERI interface. The contractor shall reuse existing FF&E whenever possible and not submit a request for all new FF&E.

The Contractor shall ship, deliver, and rig checkpoint security screening equipment, peripherals, and FF&E equipment in accordance with Original Equipment Manufacturer (OEM) guidelines and industry best practices. In some instances, TSA may support direct shipment of security screening equipment directly from the OEM manufacturing site to the operational location. The Contractor shall coordinate with TSA and the OEM to verify the shipment and delivery schedule of all screening equipment for the project.

The Contractor shall, as required, arrange for storage of checkpoint security screening equipment, peripherals, and FF&E at a local Rigger’s Staging Facility (RSF) until the equipment can be delivered to its final destination. The local RSF should be available 24 hours a day to meet the needs of the scheduled deployment timeframe.

The Contractor shall ship and deliver checkpoint security screening equipment, peripherals, and FF&E to/from the TSA Warehouse, airport locations, or OEM facilities, as directed within the task orders. The Contractor shall report the RSF closeout once the project is completed in the GFP weekly CDRL.

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The Contractor shall be responsible for the disposal of all excess shipping and crating materials, as approved by the CP DC/IC.

The Contractor shall report any and all missing, damaged, or lost equipment in an Incident Report to the TSA Government Property Manager and the Checkpoint Deployment Coordinator immediately after incident occurrence. The Incident report shall include pictures to document equipment damage, if applicable. The Incident report email shall also be copied to the TSA Contracting Officer (CO), the IDIQ COR, the Task Order COR, and the DLD Regional Branch Manager.

4.5. Installation, Decommission and Testing

The Contractor shall obtain all necessary approvals, permits, insurance, bonding, authorizations required for each site and be in compliance with any local, state, and federal regulations. The Contractor shall be responsible for determining all local airport requirements needed to support the execution of work in the airport environment.

The Contractor shall coordinate all work with TSA operations at each airport to minimize disruption of operations.

The Contractor shall perform rigging, installation and removal of equipment outside of normal business/operation hours (i.e. at night, during weekends, or other varied non-operational hours) when possible.

The Contractor shall be responsible for installation/removal activities necessary to support placing or removing security screening equipment, peripherals and FF&E in their final operational configuration.

As required, the Contractor shall subcontract to the OEM or a certified technician to install checkpoint security screening equipment in accordance OEM installation guides and approved designs, while incorporating industry best efficiency and safety practices.

Checkpoint security screening equipment includes, but is not limited to, the following:

• Advanced Imaging Technology (AIT)

• Advanced Technology (AT) x-rays o Some existing configurations include automated conveyance systems

• Credential Authentication Technology (CAT)

• Explosives Trace Detection (ETD)

• Bottled Liquid Scanner (BLS)

• Walk Through Metal Detectors (WTMD)

• Computed Tomography (CT) o Configurations may include auto-diverter or Automated Conveyance Systems

(ACS)

The Contractor shall witness ORT, RAT, SAT (non-integrated installations) and ISAT (for integrated units) testing and validation.

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• Operational Readiness Test – test performed after a relocation for most equipment except for ETD and BLS.

• Relocation Acceptance Test – test performed on ETD and BLS after a relocation.

• Site Acceptance Test – test performed in coordination with the TSA acceptance test contractor upon the first installation of screening equipment at an airport site.

• Integrated Site Acceptance Test – test performed following a SAT in coordination with the TSA acceptance test contractor for AT or CT systems with automated conveyance systems.

The Contractor shall coordinate all decommissioning activities for equipment that will be removed from the airport. Each TSE has a specific decommissioning process and checklist.

When the equipment is being de-installed as code x, a full decommissioning will not be required.

The equipment will still need to be packaged, rigged, and shipped.

The Contractor shall follow all TSA and OEM guidance for cleaning, packaging and shipping screening equipment. The Contractor shall package or crate all screening equipment in a manner that prevents damage while in transit. The Contractor shall be responsible for all screening equipment, peripherals and FF&E damages.

While actively working on site, the Contractor shall provide DSR of active projects where site work is being performed.

4.6. Project Closeout

The Contractor shall provide support to close-out projects. Close-out documents include but are not limited to:

• Test reports for tests performed by the Contractor.

• Decommission Checklists (CDRL D001) o Pictures of work completed

• Final as-built drawings in PDF and AutoCAD

• Lessons Learned (CDRL A005) o The document should contain key information regarding permitting, bonding, and insurance as well as any key points of contact. If there are atypical requirements involving asbestos abatement or any other issues these should be noted in the document. Any unique challenges for the project (ex. unusual rigging challenges encountered).

• Close out checklist

5. Travel The Contractor shall travel, as needed, to accomplish work directed by this SOW and individual TOs.

The Task Order COR shall approve all travel in advance of its occurrence. The Contractor shall not be reimbursed for any unauthorized travel. The Contractor shall provide all travel detail as part of invoices and shall present a travel overview summary during each PMR.

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The Government will reimburse the Contractor only for travel and per diem costs incurred in the performance of work specified in the TOs. Reimbursement will be at cost only (including any burdens) and in accordance with Federal Travel Regulations of the Federal Government. No profit or fee will be paid on costs for Travel.

6. Deliverables Written deliverables, charts, graphs, schedules, spreadsheets, analytic products, and databases will be developed using the Microsoft Office family of applications, or other standard commercial tools and applications if approved for use by the COR. No proprietary tools, software, or applications shall be used unless approved by the COR. All deliverables shall be delivered in both electronic and hard copy formats or as directed by specific TO.

Solutions provided by the Contractor to the TSA shall be in compliance with applicable standards, such as the CRPG, OEM installation/integration manuals/guides and other performance standards. Designs shall be in compliance with the American Society of Mechanical Engineers (ASME) Y14.100-2017, Dimensioning/Tolerance Types & applications Engineering Drawing Practices and used in close conjunction with ASME Y14.24, ASME Y14.34M and

ASME Y14.35M.

6.1. General Deliverables

Title of Deliverable CDRL Number or n/a if an informal deliverable

Due Date SOW Reference Section

Program Management Plan A001 30 days after IDIQ, and then updated with each task order award, or annually

2.2

Program Management Review presentation

A002 Quarterly 2.4.1

Monthly Status Report A003 Monthly 2.4.2 Weekly Status Report A004 Weekly 2.4.2 Lessons Learned A005 As required by TO 4.6 Meeting Agenda n/a As required by TO 2.4.3 Meeting Minutes n/a As required by TO 2.4.3 Government Furnished Property Weekly Status Report

A006 Weekly, Monday before noon EST

2.6

Trip Report n/a 5 days after completion of trip

2.4.3

Decommission checklists D001 As required by TO 4.5 Testing documentation n/a As required by TO 4.6 Incident Report n/a Within 24 hours of incident

2.6 & 4.4

DD1149 n/a 5 business days 2.6

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Due Date SOW Reference Section prior to any equipment movement, as specified by TO

6.2. Checkpoint deployment project specific deliverables

or n/a if an informal deliverable

Due Date SOW Reference Section

Site Implementation Plan B001 10 days after approval of concept designs

4.2

Site Survey Report B002 3-5 days after completion of a site visit

4.2

Concept Drawings B003 10 days after completion of site visit

4.2

Issue for Construction Design B004 10 days after approval of concept drawings

4.2

Daily Site Report n/a Daily, for active site work specified by the Task Order

4.5

As-built Design B005 PDF and CAD via email within 30 days of project completion.

Quarterly on CD

4.2

7. Government Documents, Forms, Standards and References

TSA Form 251 TSA Form 251 – Vendor Shipping and Receiving Report DD-1149 Department of Defense (DD-1149) Requisition and Invoice/Shipping

Document MD 200.55 Accountability, Management and Control of TSA Property in the

Hands of a Contractor ASTM D3951 Standard Practice for Commercial Packaging (American Society for

Testing and Materials – ASTM)

ANSI/ISO/ASQ

Q9000 Series

Quality Management Standards

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Checkpoint requirements and planning guide

(CRPG)

Available of FedBizOps https://www.fbo.gov/index?id=6d618178938d8fa31d64fc097587bcbb

ANSI/EIA 649 National Consensus Standard for Configuration Management ISO 10007 Quality Management - Guidelines for Configuration Management

ASME Y14.100-

Engineering Drawings Practices

(END OF SECTION 3)

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