Section L - Instructions to Offerors.pdf

Section L FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation)

L.1 GENERAL INSTRUCTIONS

L.1.1 Non-Compliance with Instructions. Non-compliance with these instructions may render your proposal unacceptable. These instructions prescribe the format of proposals and presentation of proposal data. Carefully review this section prior to commencing preparation of the proposal. The instructions contained herein are intended to serve as guidelines for the preparation of the proposal and are not intended to be all-inclusive. All information you provide in the proposal must be UNCLASSIFIED. Specific instructions for each of the Volumes required by these instructions are contained in paragraphs L.3.0 through L.6.0. Proposals will be evaluated up to the page limits listed in the format instructions listed in paragraph 3.1 below. Material exceeding the page limits will not be evaluated, and the excess material will be returned to the offeror.

L.1.2 Clarity of Proposal. The proposal should be clear, concise, and should include sufficient detail to permit effective evaluation and to substantiate the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather should provide convincing rationale to address how the offeror intends to meet these requirements. Offerors should assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

L.1.3 Unnecessary Elaboration and Formatting. Elaborate brochures or documentation, bindings, detailed artwork, or other embellishments are unnecessary and are not desired.

L.1.4 Retention of Proposals. In accordance with Revolutionary FAR Overhaul (RFO) Subpart

4.7 (Contract Records Retention), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

L.2 GENERAL INFORMATION

L2.1 Point of Contact. The Contracting Officer (CO)/AMIC Det 2 OL/A Branch “B” Chief are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO/ AMIC Det 2 OL/A Branch “B” Chief. Written requests for clarification and questions regarding this RFQ are encouraged to be submitted as soon as possible but no later than 24 Apr 2026 and shall be submitted to the CO/ AMIC Det 2 OL/A Branch “B” Chief at:

AMIC DET-2 OL/A (Patrick SFB, FL) Attn: Danny D Austin/David C Dike 1020 South Patrick Drive Patrick Space Force Base, Florida 32925-3516 Email: danny.austin.3@us.af.mil Email: david.dike.2@us.af.mil Note: When proprietary information is included, add the following: “TO BE OPENED BY THE

ADDRESSED ONLY”

L.2.2 Electronic Reference Documents. All unclassified referenced documents for this solicitation are available on the SAM.gov Data Bank website. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L.3.0 ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

L.3.1 Submittal instructions – To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to submit all documentation/information detailed herein, including terms and conditions, representations and certifications and technical requirements. Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, offerors agree to the terms and conditions as written in this Request for Proposal (RFP). Offerors shall submit one (1) electronic exact copy as described below. Submissions of quotes will be sent via Email or DoD SAFE Site – if sending by DoD SAFE Site Please send email request to danny.austin.3@us.af.mil AND david.dike.2@us.af.mil no later than 1600PM EST on 30 April 2026 to receive code for submission. Include First Name, Last Name, Email and Phone Number of the individual who will be submitting the proposal.

Table 3.1 Proposal Organization Copies Volume Sections/Description Page

Limits Electronic: 1 .pdf format

I Completed RFP No Limit

Electronic: 1 .pdf format

II FACTOR 1 Past Performance Pass/Fail - Demonstrate your company’s past performance by providing at least two (2) but no more than three (3) of the most relevant contracts that demonstrate contracting as described in the PWS experience on behalf of the Department of Defense agencies, within the last three (3) years from the issue date of this RFP or currently being performed. Relevant contracts include contracts similar or greater in scope, magnitude, and complexity than the effort described in this RFP PWS. The Offeror shall provide a Contractor Performance Assessment Report (CPAR) for the referenced project, if one is available. If a CPAR is not available, the Offeror shall submit a Past Performance Questionnaire (PPQ) signed by the customer reference Addendum 4 Past Perf Questionaire to this RFP. PPQs shall not be sent directly to the Contracting Office soliciting this requirement; it is the responsibility of the Offeror to include the completed CPAR and/or PPQ as part of its quote.

No Limit

III FACTOR 2: Price Proposal Provide Pricing information to support the Labor Categories listed in the RFP PWS paragraph 4.15. The pricing for each the Labor CLINs should include a breakdown that supports a fully burdened hourly rate per labor category and number of annual hours for each year of the ordering period for each place of performance listed the RFP PWS paragraph 4.6. Utilize the Addendum 4_ACASS_CLIN_PROPOSAL_SHT to complete to accomplish your pricing per CLIN.

Addendum 4_ACASS_CLIN_PROPOSAL_SHT must be completed for all places of performance.

Electronic: 1 .pdf format

IV FACTOR 3: Technical Capability

Sub-Factor 1: Pass/Fail - Demonstrate your company’s ability to meet the requirement as stated in the DD254 with a minimum Top Secret FCL Security Clearance currently with a plan of action to get each individual assigned to this requirement a TS/SCI clearance within 12 months from date of award IAW RFP PWS paragraphs 4.9 & 6.2.

Sub-Factor 2: Management Staffing Plan - The Contractor will be evaluated on its ability to: 1) Demonstrate a clear understanding of the work to be performed within the RFP PWS paragraphs 3.0-3.3 & 5.0-5.13; 2) Demonstrate a clear understanding of the Government’s requirements as stated in the RFP PWS

4.0 – 4.16; 3) Perform the tasks and deliverables of the RFP PWS within the timely manner; 4) Deliver key personnel that meets the RFP qualification requirements IAW PWS paragraph 4.15 & 5.2; 5) Recruit/source, onboard, and retain the talent required to perform for this contract.

Sub-Factor 3: Quality Surveillance Plan will be evaluated to determine how well the Offeror demonstrates quality oversight and how quality standards as outlined in the PWS, will be achieved and maintained during performance of the contract.

L.3.2 Page Limitations. All material should be contained within the page limit identified for each volume or appendix. The page limitations specified in Table 3.1 above should be treated as maximum limits to assist in the evaluation of each proposal. Total page count will be based on the printed proposal submission. Each page will be counted toward the above page limits except for cover pages; tables of contents; tabs; resumes; glossaries; list of key terms; Common Master Cross Reference List/Cross Reference Matrix (CRM); appendices to technical volume such as tables, charts, graphs, and figures; consent letters; and client authorization letters; company financial statements; and model contract. If exceeded, the excess pages may not be read or considered in the evaluation of the proposal.

L.3.3 Cost Data. The evaluation will be conducted with the expectation of adequate price competition Revolutionary FAR Overhaul (RFO) Part 12. However, the offeror may be required to submit data other than certified cost or pricing data to the extent necessary for the Contracting Officer to determine price reasonableness or in the case of only one technically capable offer IAW RFP clause DFARS 252.215-7006.

L.3.4 Glossary of Abbreviations and Acronyms. Each volume should contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.3.5 Page Format and Size

L.3.5.1 Standard Page Format. Page size should be 8.5 x 11 inches. Proposal pages shall be printed in either a double or single sided format in a font size not less than 10 pitch (CPI) in width and 12 points in height, single-spaced. The typeface should be a common medium condensed typeface (i.e., Courier, Times Roman, etc.). Margins should be no smaller than one inch around the perimeter of each sheet of paper. For easy reference in correspondence, meetings, etc., each volume should use a consistent page numbering system.

L.3.5.2 Format for Oversize Table, Charts, Schematics, Etc. Legible charts and graphs should be used where practical to depict organization and layout. These charts and graphs should be uncomplicated to preserve clarity.

L.3.5.3 Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION – SEE FAR(RFO) 2.101 AND 3.104 CUI

L.3.5.4 Government Electronic Formats. To facilitate electronic commerce, Offerors are requested to provide all documents in Adobe Acrobat (pdf). Offerors are requested to provide their pricing spreadsheets in Excel (.xls) format.

PROPOSAL CONTENT

L.4.0 VOLUME I -- COMPLETED RFP

L.4.1 Narrative – Volume I, Completed RFP shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

L.4.2 Other Information Required

L.4.2.1 Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and the name, title, and telephone number of the CEO, Division President, or Vice President of the offeror.

L.4.2.2 Government Offices. This section is NOT necessary but welcomed if you have this information available, provide the mailing address, telephone, fax number, e-mail address (if known), and facility codes for the cognizant Contract Administration Office and DCAA for the prime contractor and major subcontractors. Also, provide the name and telephone and fax number for the Administrative Contracting Officer (ACO).

L.4.2.3 Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business supporting your small business designation by NAICS code. This information will be used to determine if your company is a small business and qualifies to receive an award under this “Small Business Set Aside Request for Proposal,” per Revolutionary FAR Overhaul (RFO) 19.2.

L.4.2.4 Model Contract/Representations and Certifications. The offeror's proposal shall include a digitally signed copy of the offer and Sections A through K. This includes:

L.4.2.4.1 Section A – Solicitation/Contract Form. Complete blocks 12, 17a., 30a, 30b and 30c of the SF 1449 and blocks 19 – 24 will be completed by using Addendum 4_ACASS_CLIN_PROPOSAL_SHT. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP

Sections A through K, which constitute the model contract. Note: An official having the authority to bind the offeror contractually must sign SF1449. One copy of SF1449 must bear an original signature.

L.4.2.4.1.1 Acceptance terms: Offeror's proposal shall be valid for 90 days.

L.4.2.4.2 Section B – Commercial Services and Prices. The Offeror should propose CLIN unit prices, rounded to the nearest whole number, for each FFP CLIN for the 5-year ordering period.

L.4.2.4.3 Section F – Deliveries or Performance. Acknowledge content of Section F.

L.4.2.4.4 Section G - Contract Administrative Data. Complete the "fill-in" required in Contractor’s Contract Administration, in Section G. If not applicable, state so.

L.4.2.4.5 Section H – Special Contract Requirements. Acknowledge or address content of Section H as applicable.

L.4.2.4.6 Section I – Contract Clauses. Complete fill-ins as applicable;

L.4.2.4.7 Section K - Representations, Certifications, and other Statements of Offerors Completed representations, certifications, acknowledgments, and statements. (Note: Offerors must also comply with the Online Representations and Certifications Application (ORCA) requirements of Revolutionary FAR Overhaul (RFO) 52.204-90);

L.4.2.4.8 SF1449 - Acknowledgment of all solicitation amendments issued (if applicable)

L.5.0 VOLUME II – FACTOR 2: PAST PERFORMANCE

L.5.1 Past Performance Factor is a Pass/Fail evaluation

L.5.2 Offers will demonstrate your company’s past performance by providing at least two (2) but no more than three (3) of the most relevant contracts that demonstrate contracting as described in the PWS experience on behalf of the Department of Defense agencies, within the last three (3) years from the issue date of this RFP or currently being performed.

L.5.3 The Offeror shall provide a Contractor Performance Assessment Report (CPAR) for the referenced project, if one is available. If a CPAR is not available, the Offeror shall submit a Past Performance Questionnaire (PPQ) signed by the customer reference Attachment 4 to this RFP.

PPQs shall not be sent directly to the Contracting Office soliciting this requirement; it is the responsibility of the Offeror to include the completed CPAR and/or PPQ as part of its quote.

L.6.0 VOLUME III – FACTOR 2: PRICE PROPOSAL

L.6.1. The lowest two priced proposals for Parick Space Force Base (PSFB), FL that have passed the past performance factor shall be evaluated for technical capability. If either of those two technical evaluations result in an elimination the government will evaluate the next lowest priced proposal until at least two priced proposals are determined technically capable.

L.6.1.1 Offerors will propose IAW the RFP Contract Line-Item Numbers (CLINs). All CLINs are Firm Fixed Price (FFP). Utilize the Addendum 4_ACASS_CLIN_PROPOSAL_SHT to accomplish your pricing per CLIN. Addendum 4_ACASS_CLIN_PROPOSAL_SHT must be completed for all places of performance by filling out the UNIT PRICE with the fully burdened hourly rate for that labor category. This information will be incorporated into the awarded contract for task orders issued against the base contract at each place of performance

L.6.1.2 Completeness. A proposal is complete when all pricing data required under this solicitation is provided in the format prescribed and the offeror has complied with all pricing requirements of the solicitation.

L.6.1.3 Price for Patrick Space Force Base (PSFB), FL will be evaluated for reasonableness and will be used to determine the lowest price among the offerors. It is expected that adequate price competition Per Revolutionary FAR Overhaul (RFO) Part 12.

L.6.1.4 Rounding. All unit prices shall be rounded to the nearest dollar and total dollar amounts provided shall be rounded to the nearest dollar.

L.7.0 VOLUME IV – FACTOR 3: TECHNICAL CAPABILITY

L.7.1 General. This volume should be specific and complete. Legibility, clarity and coherence are very important. Your proposal to the RFP PWS will be evaluated against the Assessment Criteria defined in FAR Clause 52.212-2 and Addendum 2 Section M Evaluation Factors, Basis for Award. Using the instructions provided below and in consideration of the Assessment Criteria, provide as specifically as possible the actual methodology you would use to satisfy the requirements. All the requirements specified in the solicitation are mandatory. By your proposal submission you are representing that your firm will meet all the requirements specified in the solicitation.

Sub factors as stated in the FAR Clause 52.212-2, and Addendum 2 Section M Evaluation Factors for Award. The Technical Capability Volume will be the primary basis for evaluating your ability to comply with the performance requirements of the Performance Work Statement (PWS). Therefore, this volume must address the requirements of the PWS, the method or approach to the task, and the technical discipline(s) that will be applied. Your proposal shall demonstrate a thorough understanding of the requirements. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. The Technical Capability Volume will address the offerors proposed approach to complying with the requirements of the solicitation as stated in the PWS.