Section L Instructions Conditions and Notices to Bidders.pdf

Section L – Instructions, Conditions and Notices to Bidders:

The offeror shall submit a full proposal which includes Volume I, Volume II and Volume III offerors will submit their price proposal as Volume I via an excel sheet to jennifer.m.lesco.civ@army.mil and alejandro.ayala.civ@army.mil The e-mail Subject Lines shall contain "Price Proposal for W911QY-26-R-A024

A. Volume I - Price Proposal (Factor 1) - This volume shall include:

(1) The schedule shall reflect the pricing as described by the following CLIN:

a. Monthly Price for Preventative Maintenance Services CLINs 0001, 1001, 2001, 3001, 4001

The Pricing Schedule shall be filled out with pricing for each CLIN.

(2) A completed and signed Standard Form 1449, with blocks 17 and 30 completed. An official having the authority to bind the firm contractually shall sign the SF1449. If this individual is not an officer of the company, the proposal shall be accompanied by some form of written evidence of the individual's authority to bind the company, under contract, to a particular course of action. This might include such evidence as a written delegation of said authority, signed by an officer of the company.

(3) Annotate compliance with Period of Performance.

(4) Administrative information as required throughout this RFP.

(5) Complete all required clauses including FAR Clauses 52.219-1 and 52.219-28.

(6) Complete all the required certifications, representations, and acknowledgments for the Prime Contractor such as FAR Clause 52.212-3.

(7) Acknowledge any amendments to this solicitation. Amendments must be acknowledged by signature of an official having the authority to bind your firm contractually by the completion of the SF1449 or appropriate annotation on the SF1449.

B. Volume II - Technical (Factor 2) –Offeror shall submit a Technical Proposal that demonstrates a clear understanding of the requirements outlined in the SOW. Offeror shall fill out and submit DEVCOM Soldier Center IT Questionnaire for Inventory Software. Do not include any pricing information in this volume.

C. Volume III – Past Performance (Factor 3) - Offerors shall submit up to five (5) past or current contracts that are similar in nature to the work described in the PWS within the last three (3) years. This can be submitted along with the price proposal.

(1) All information required pertains to all proposed major subcontractors, as well as the Offeror. Major subcontractors are those that are expected to perform ten (10) percent or more of the cost for the proposed effort. The Offeror shall submit with its proposal its major subcontractors’ letter(s) of consent allowing the Government to disclose the subcontractors past performance to the Offeror during negotiations.

(2) Contract descriptions. Past performance information on no more than 5 contracts (as a prime or subcontractor) over the past five (5) years) which are relevant to the efforts required by this solicitation shall be submitted. The Government may choose to investigate contracts beyond the past five (5) years for the purpose of the evaluation. In addition, any and all contracts terminated in whole or in part during the past five (5) years, to include those currently in the process of such termination, are considered relevant and the Offeror shall provide past performance information for those contracts. Information shall include the following:

mailto:jennifer.m.lesco.civ@army.mil mailto:alejandro.ayala.civ@army.mil

- Role as prime or subcontractor

- Place of performance, CAGE Code and DUNS numbers

- Contracting activity, current address, telephone and FAX numbers (verify that these are current)

- Procuring Contracting Officer's name, current telephone and FAX numbers

- Technical representative/COR name, current telephone and FAX numbers

- Contract Number

- Contract Type

- Awarded Cost/Price

- Final or projected final cost/price

- Original delivery Period of Performance

- Final or projected final Period of Performance

- Effectiveness of actions taken to resolve past and ongoing performance problems.

(3) Performance. For each of the Contracts described above the Offeror shall describe the objectives achieved detailing how the effort is similar to the requirements of this solicitation. For any contracts which did not/do not meet the original requirements regarding original cost, schedule, and/or technical performance, the Offeror shall provide a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. The Offeror shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. The Offeror shall also provide a copy of any cure notices or show cause letters received on each contract listed and description of any corrective action taken. For any contracts terminated for default or cause, the Offeror shall address the reasons for the termination.

(4) The Offeror shall request that each of the Contracting activities of the previous contracts fill out a Performance Risk Assessment Questionnaire and submit it by e-mail directly to jennifer.m.lesco.civ@army.mil and alejandro.ayala.civ@army.mil prior to the proposal due date and time. The Offeror shall provide a list of Contracting activities including name, phone number, e-mail address that have been requested to fill out the Performance Risk Assessment Questionnaire.

D. Page Limitations. Page limitations and number of copies for each volume shall be as specified below.

Submission shall be limited to the number of pages specified herein, inclusive of any drawings, charts, etc. Type shall be no smaller than a font size of ten (10) and shall be single spaced or greater. Page size shall not exceed 8 1/2" x 11". The evaluators will read and evaluate only up to the maximum number of pages specified above. All pages in excess of the page limit specified below will not be evaluated.

E. FAILURE TO SUBMIT A TIMELY PROPOSAL EXACTLY IN ACCORDANCE WITH THE SUBMISSION

INSTRUCTIONS MAY RESULT IN THE OFFEROR’S PROPOSAL BEING REJECTED AS NONRESPONSIVE

OR NONCOMPLIANT AND THEREFORE INELIGIBLE FOR AWARD CONSIDERATION, AT THE SOLE

DISCRETION OF THE GOVERNMENT.

F. Price proposals and past performance shall be e-mailed to jennifer.m.lesco.civ@army.mil and alejandro.ayala.civ@army.mil .The e-mail Subject Lines shall contain “Proposal for Solicitation W911QY-26-R- A024”.

G. Offerors shall not submit a transmittal letter with proposals. Such a letter is unnecessary, and statements therein frequently create conflicts or ambiguities.

QUESTIONS CONCERNING THIS SOLICITATION.

Questions shall be submitted to jennifer.m.lesco.civ@army.nil and alejandro.ayala.civ@army.mil no later than 1530 EST on 21 AUG 2026. The Government will not guarantee a response to any question and/or clarifications after the submission deadline. Questions will not be accepted by telephone and must be submitted by e-mail.

mailto:jennifer.m.lesco.civ@army.mil mailto:jennifer.m.lesco.civ@army.mil mailto:alejandro.ayala.civ@army.mil mailto:jennifer.m.lesco.civ@army.nil mailto:alejandro.ayala.civ@army.mil

INCORPORATION OF PROPOSAL.

Some or all of the information furnished by the Contractor may be subject to disclosure under the Freedom of Information Act. For this reason, the Contractor shall identify information contained in the proposal which the Contractor specifically does not want to be incorporated by reference.

Notwithstanding any rights the Government will receive under the contract to the data being protected under the solicitation, any request for information received under the Freedom of Information Act (5 U.S.C 552) for the resulting contract, including any portion of the proposal that was incorporated into the contract, will be reviewed in accordance with the FOIA statute. The Government will contact the Contractor to identify what information, if any, contained in the contract should be withheld from release to the public. The Contractor will then have to demonstrate that the information is a (1) a trade secret or (2) confidential, commercial information. In case of the latter, the Contractor would have to demonstrate, in detail, that disclosure would (1) impair the Government’s ability to obtain necessary information in the future or (2) cause substantial harm to the Contractor.

Any changes in these arrangements are to be submitted to the Contracting Officer in advance for approval. In the event of any conflict or ambiguity between the Contractor's Technical Proposal, and the Government's Performance Work Statement, PWS takes precedence.