Section D PWS 70LGLY23RGLB00007_ Solid Waste Collection.pdf

Performance Work Statement Solid Waste Disposal Services

Part 1 General Information

1. GENERAL

1.1 General: This is a non-personnel services contract to collection and disposal of solid waste as outlined in the contract and this performance work statement for the Federal Law Enforcement Training Center (FLETC) facilities located at Glynco, GA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to Government.

1.2 Description of Services/Introduction: The Contractor shall provide all supervision, personnel, material, equipment, and all other related non-personnel services as required in this Performance Work Statement (PWS), except for those items specified as government-furnished items and services in Part 3.

1.3 Scope: The Contractor shall furnish all labor, transportation, equipment, materials, supplies, and supervision as required to provide for collection and disposal services of all solid waste at the FLETC, Glynco, Georgia. Collection and disposal shall be in compliance with the Rules of Georgia Department of Natural Resources, Environmental Protection Division, Chapter 391-3-4, Solid Waste Management, all conditions specified in the Contractor's solid waste Handling Permit, and Title 40 of the Code of Federal Regulations (CFR) Parts 239 through 279.

1.3.1 The Contractor shall perform to the standards in this contract. This performance-based contract describes the services to be performed as an end result and provides to the Contractor both a standard for acceptable performance and quantities, limits, or areas that the service covers as described in the Performance Requirements Summary (PRS), TE #4.

The Contractor shall be responsible for achieving the stated results.

1.4 Qualifications: All Contractor staff shall have all required certifications, licensures, employee list, Insurance, and expertise required to ensure the performance of the work in accordance with sound and efficient management practices.

Contractor shall provide proof to the Government that these requirements are met within seven (7) days of contract award;

and should personnel changes occur, within seven (7) days of new hire. The Government reserves the right to remove any Contractor staff from performance of work should the Government representative determine that the Contractor’s staff does not possess the required certification, licensures, and/or expertise necessary to fulfill the performance of work in accordance with sound and efficient management practices. Please see PWS Section 5.2.2: Permits, Licensures, Employee List, and Certifications for specific requirement.

1.5 Submittals: A list of submittals are provided in Section 5.1, Submittals of the PWS and in the TE #6, Deliverable Schedule

1.6 Period of Performance: The period of performance shall be for one (1) 12 Month Base Year and four (4) 12-month option years. The period of performance is as follows:

Base Year 10/TBD/2023 – 10/TBD/2024 Option Year I 10/TBD/2024 – 10/TBD/2025 Option Year II 10/TBD/2025 – 10/TBD/2026 Option Year III 10/TBD/2026 – 10/TBD/2027 Option Year IV 10/TBD/2027 – 10/TBD/2028

1.7 Federal Holidays: The contractor is not required to perform services on Federal holidays. If a Federal holiday falls on a scheduled collection day, the Contractor shall accomplish, including proper disposal, those collections scheduled for that day, on the preceding or following business day. The contractor may request approval for an alternate plan if desired.

This shall be accomplished at no additional cost to the Government.

New Year's Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veterans' Day

Memorial Day Thanksgiving Day Independence Day Christmas Day

Juneteenth Day

1.8 Hours of Operation: The contractor is responsible for conducting business between the hours of 7:00 a.m. and 5:00 p.m. (EST) Monday through Friday except Federal holidays or when the FLETC facility is closed due to local or national emergencies, administrative closings, or similar FLETC directed facility closings. The contractor must request and receive approval from FLETC point contact prior to working during weekends.

1.9 Place of Performance: The work to be performed under this contract will be performed at the Federal Law Enforcement Training Center (FLETC) facilities located at 1131 Chapel Crossing Rd, Glynco, GA. Building numbers and locations will be provided after award.

1.10 Type of Contract: The Government shall issue a firm fixed price single award under FAR Part 12, Commercial

Items, using combine procedures under FAR PART 15, Negotiations, and FAR PART 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services. This will be a set aside for Total Small Business.

1.11 Workload Data: The projected workload for this contract is defined in the form of historical data provided in Technical Exhibit # 1, this data is shown only for the purpose of estimating the workload.

1.12 Pre-Conference Meeting and Site Visit: Within ten days (10) after contract award, contractor shall attend an on-site Pre-Start Conference at FLETC, Glynco, GA or online to review the requirements with Contracting Officer (CO) and Contracting Officer’s Representative (COR). In addition, contractor shall be afforded opportunity to inspect current conditions at the FLETCs location(s), review documentation, profiles, which is a representative sample of the performance locations under the contract.

1.13 Periodic Progress/Review Meetings: The contractor agrees to attend any review meetings, virtual or in-person, convened by the contracting activity in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other FLETC personnel, as appropriate, may meet periodically, if required, with the contractor to review the contractor's performance. At these meetings, the COR will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.14 Notice of Reserved Rights: Though the Government intends to award one contract and fully utilize the contractor’s efforts to accomplish the services outlined in this contract, the Government hereby RESERVES THE RIGHT to use other firms should:

1. The contractor is unable to meet regular/expedited schedules,

2. Contractor and Government negotiations are ongoing, and schedules demand immediate shipments,

3. Contractor fails to meet mandated DMP requirements and is unable to furnish immediate services, and/or

4. Performance problems dictate temporary suspension of the contractor (i.e., violation of contract requirement, violation of DMP requirements, and violations of requirements stated in PWS).

1.15 Prohibition Against Treatment or Processing Onsite at FLETC Centers: The treatment or processing of any wastes at or on the FLETC, or any physical treatment work done on site is not authorized.

1.16 Security/Access/Identification Requirements: In accordance with FLETC DIRECTIVE 121-03, and DHS 11000-25- Contractor Fitness/Security Screening Request Form, a Tier 1 background investigation is required for all contractors who require access to FLETC facilities for over six months. Please see TE #3 for draft form. Official form will be issued and required to be turned into the CO and/or COR within seven (7) days of award. Each employee will have a separate form as stated in the instructions in TE #3.

1.16.1 All Contractor personnel are required to wear identification (I. D.) badges issued by the DHS, FLETC during the entire time they are on the FLETC Facilities and grounds: The process includes a background check. Failure of the background check may result in specific personnel not being allowed to work on FLETC premises and the Contractor will need to provide replacement personnel. FLETC will not be charged for time required to get through the vehicle inspection area during entrance to the facility.

1.16.2 It is the responsibility of the Contractor's personnel to park in the appropriate designated parking areas. Parking may be available on a limited basis on FLETC campus. FLETC will not validate or make reimbursement for parking violations of the Contractor's personnel under any circumstance.

1.17 Active Shooter Training: All Contractor personnel (including subcontractors or any representative of the Contractor) entering FLETC shall be provided Active Shooter Threat training. The training shall consist of viewing Government-provided digital training that will be provided at time of award. All new Contractor and Subcontractor personnel requiring access to FLETC shall be trained within the first thirty days of reporting for duty. If any employee violates these policies and regulations, the employee shall be subject to removal from

FLETC.

1.18 Safety & Environmental Training: All on-site Contractor personnel shall complete annual FLETC sponsored safety and environmental familiarization training commensurate with the type of work the employee performs on-site under this contract. This training is needed to convey basic instruction on FLETC Safety and Environmental Programs.

1.19 The Service Contract Act : SCA will apply to this requirement and the solicitation will contain the pertinent current wage determinations applicable for the location listed in 1.9, Place of Performance. Please reference TE #7.

PART 2

DEFINITIONS AND ACRONYMS (add any specific to this requirement)

2.1 Definitions

TERM DEFINITION

Acceptable Quality Level (AQL)

The allowable amount of deviation from a standard that can occur before the Government will reject the specific service. The number of defects in a lot (or the maximum percent defective in a lot) that, for the purposes of sampling, may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary (PRS) and the Inspection of Services Clause.

An AQL does not allow the Contractor to knowingly offer defective service but implies that the Government recognizes that defective performance sometimes happens unintentionally. As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government. The Contractor, however, must re-perform the defective service when possible. The AQL limits reduced payment for circumstances in which defective performance results in a measurable reduction in the value of services rendered.

Accountability The basic obligation imposed by law, lawful order, or regulation, of a person to keep an accurate record of property, documents, or funds. The person having this obligation may or may not have actual possession of the property, documents, or funds. Accountability is primarily concerned with maintaining records. At a minimum, these records should show debits, credits, and available balances on hand or in use. Records showing quantities due out and/or due-in are part of the accountability records. Contractor accountability shall ensure an accurate audit trail for each item of GFP for which the Contractor is responsible.

Basic Program Supply Purchase

Purchases made by the Contractor for which the Government reimburses the Contractor. The Service Contract Work Request FTC-ADM-61 (5/17) (Part 8, Technical Exhibit 2) is used to document these purchases.

Class Mail Person A person designated by the Participating Organization(s) to receive incoming mail and parcels/packages for the members of his or her class. The COR provides the Contractor with current class rosters at least weekly.

Complete Joint Inventory

A dual action process between the Contractor’s Local Property Officer, COR, and an independent third party for the physical inventory of property and validation of accountable property documentation.

Contract A written, mutually binding legal agreement between two or more parties that is enforceable by law.

Contract Discrepancy Report (CDR)

A form initiated by the COR when any service performed under the contract is judged unsatisfactory. The CDR is a formal, written document used to notify the Contractor of non-conformance or lack of performance of contract work.

Contract Line Item Number (CLIN)

A specific unit of work to be performed by the Contractor as a pay item listed within the contract.

Contracting Officer

(CO)

A person duly appointed with the authority to enter into, administer and terminate contracts on behalf of the Government. The CO is the only person who can legally commit the Government and only the CO, as the Government’s agent, can modify the contract. The CO is the final authority for determining the adequacy of the contractor’s performance. CO decisions arising under or relating to the contract are final.

Contracting Officer Representative (COR)

An individual designated in writing by the CO to perform specific technical and administrative functions within the scope and limitations of their written appointment (e.g., surveillance of contractor’s performance, accept services).

The COR is not empowered to make any contractual commitments or authorize any changes to the contract/order or in any way obligate additional funds by the Government; such authority rests solely with the CO.

COR/Inspector Evaluation Schedule

A work sheet in digital format that shows which inspections are to be performed and on which days of the week or month. It is determined by the COR before the start of each inspection period and provided to the CO only. It is never revealed to the Contractor.

Contractor An entity, public or private, providing the services specified by the Government and described in this solicitation or in the subsequent award document administered by the Government. The term as used in this document refers to the prime.

Cure Notice The Contracting Officer shall send a "cure notice" prior to terminating a contract for any reason, such as the contractor's failure to perform some provision of the contract or failure to make progress so as to endanger performance of the contract. The Contractor shall have a period of 10 days by which to "cure" the failure.

Customer Complaints One of the criteria used to monitor the Contractor’s performance, including but not limited to, performance poorly rendered or that resulted in damage to the customer’s property which prompted the customer to request remediation.

Defective Service A service output that does not meet the standard of performance associated with the contract.

Deliverable Anything that can be physically delivered, including non-manufactured items such as meeting minutes or reports in differing formats, including digital and/or paper.

Facility A separate individual building, structure, or other item of real property improvement, each item of which is subject to separate reporting and recording.

Fair Wear and Tear The amount of damage, depreciation or loss that is expected to occur even when an item is used competently and with care and proper maintenance.

Government-Furnished Property

(GFP)

Facilities, equipment, and supplies in the possession of the Government or acquired by the Government and subsequently made available to the Contractor for performance of work under this contract.

Guard Mail Mail distributed throughout the Center via the Logistics Contractor using brown “guard mail” envelopes or blue “eyes only” envelopes. Envelopes are addressed to various recipients on Center at various buildings. Postal stamps are not required for guard mail.

Inventory A physical count performed to determine the on-hand quantity of an item or group of items.

Lot The total number of product or service outputs in a surveillance period from which a sample is to be drawn and inspected to determine performance in accordance with the standard, as defined in the AQL column of the PRS.

Monthly Report Monthly reporting shall reflect activity through the last day of the month.

Reports must be digitally submitted in a manner to reach the COR by midnight, Eastern Standard Time on the tenth day after the end of the month.

Non-Training Days Days on which training does not occur (e.g., the day after Thanksgiving) but the contractor is required to provide normal operational services on these days. Non-training days are not the same as holidays.

Option A unilateral right in a contract by which, for a specified time, the Government may elect to purchase additional supplies or services called for by the contract or may elect to extend the term of the contract.

Percent of Sample Found Defective

A determination made by dividing the number of defects by the sample size when the reject number has been equaled or exceeded. The Contractor uses the resulting percentage to make an equitable reduction to the contract price for non-performance by the Contractor.

Performance Requirements Summary

(PRS)

A summary chart that identifies the required services of the Contract that will be evaluated by the Government to ensure that the Contractor meets Contract performance standards. (Part 8, Technical Exhibit 4)

Performance Standard The results-oriented measure that describes the level of performance expected for a particular job element. It prescribes what the Contractor is expected to produce in such dimensions as quality and timeliness.

Performance Work Statement (PWS)

The document that describes the work to be performed, including results or outputs, and required performance standards. The PWS is the basis for the resulting solicitation and the Government’s proposal for performing the required work.

Phase-In Period (PIP) The period between contract award and the beginning of the period of full performance.

Physical Security Actions that prevent the loss of, or damage to Government property, Government employees, Contractors etc.

Property Control Plan

(PCP)

A plan that the Contractor is required to submit to the Government, which describes the management of Government Furnished Property (GFP) in their possession, as stated in Government Property Clause 52.256-1.

Quality Assurance

(QA)

Functions, including inspection, performed to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity. QA is performed by the Government to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan

(QASP)

An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control (QC) The process used by the Contractor to ensure that its performance meets the requirements specified in the PWS, to including meeting all performance standards.

Quality Control Plan

(QCP)

A written narrative outlining the process by which the Contractor shall conduct its quality control to ensure that its performance meets the requirements specified in the PWS.

Random Inspections Any unplanned or spot inspections. The Government may perform inspections on any part or service, at any location, at any time.

Random Sampling A sampling method in which each service output in a lot has an equal chance of being selected for inspection.

Receiving Report A document initiated by the Contractor or Contractor employee(s), indicating that services have been performed.

Recurring Services Services identified in this contract as being performed on a recurring, periodic or standing basis.

Rework A work process which, in the judgment of the CO/COR, is not of an acceptable quality level, and must be corrected or re-performed at no additional cost to the Government.

Sample One or more service outputs drawn from a lot. The number of outputs to be inspected under a Quality Assurance system.

Sampling The generic term for various methods of selecting service outputs to be inspected under a Quality Assurance program.

Sampling Guide The part of the surveillance plan, which contains all the information, needed to perform a random sample.

Service Contract Work Request (SCWR)

A form used by the Government for work being requested that is within the scope, but not included in the cost of the Contract. The SCWR is the official obligating document approved by the CO to order work performance under CLINs X006, X0008, and X0009 of this requirement. (FTC-ADM-61 Service Contract Work Request (5/17), Part 8, Technical Exhibit 2)

Show Cause Notice The "show cause" notice is issued when the Contractor failed to act on a cure notice already sent. The show cause notice advises the Contractor of the consequences of a termination and asks the Contractor to "show cause" why the contract should not be terminated.

Special Events Tours, facility dedications, vendor demonstrations, headquarters visits, media visits, procurement site visits, and other similar events.

Subcontractor One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Surveillance The process of monitoring Contractor performance, by either direct evaluation, observation, or other information sources.

Tally Checklist The work sheets used to record the results of random sample inspections.

Technical Exhibit A part of the PWS that provides supplementary information. Technical exhibits can be in the form of text, tables, graphs, or maps.

Termination for Convenience

Termination for convenience (T4C) is the Government's unilateral contractual right to partially or completely terminate a contract without being required to pay damages, despite full contractor compliance with contractual obligations.

Termination for Cause Termination for cause closely resembles a common law breach of contract in which one party fails to live up to its obligations. The Government has a contractual right to partially or completely terminate a contract because of a Contractor's lack of performance or improper performance.

Work Day The number of hours per day the Contractor provides services in accordance with the contract.

Work Order Request A form, FTC-FMD-01-16, used by the Government when work being requested is to be completed by the Facilities Management Division (FMD).

(Part 8, Technical Exhibit 5)

2.2 Acronyms

AQL Acceptable Quality Level CBT Computer Based Training CFR Code of Federal Regulations CLINs Contract Line-Item Numbers

CO Contracting Officer COR Contracting Officer’s Representative

CSO Chief Security Officer CUI Controlled Unclassified Information DHS Department of Homeland Security DISCO Defense Industrial Security Office DMP Disposal Management Plan

DO Delivery Order DOT Department of Transportation

EO Executive Order EPA Environmental Protection Agency e-QIP Electronic Questionnaires for Investigation Processing FAR Federal Acquisition Regulation FBI Federal Bureau of Investigation FLETC Federal Law Enforcement Training Centers FMD Facilities Management Division

FN Foreign Nationals FOUO For Official Use Only

FTL Full Truckload HSPD Homeland Security Presidential Directive HVAC Heating, Ventilation, and Air Conditioning HWM Hazardous Waste Manager

ID Identification ISSM Information System Security Manager

IT Information Technology LEO Law Enforcement Officers LPR Lawful Permanent Residents LTL Less Than Truckload MBI Minimum Background Investigation

NACI National Agency Check with Written Inquiries NFPA National Fire Prevention Association OPM Office of Personnel Management OPSEC Operations Security Requirements OSHA Occupational Safety and Health Act PAL Proposed Action Letter PAO Public Affairs Office

PCB Polychlorinated Biphenyl PCII Protected Critical Infrastructure Information PER Personnel Security Program PHY Physical Security Program PIV Personal Identity Verification

PO Partner Organization RCRA Recourse Conservation and Recovery Act QASP Quality Assurance Surveillance Plan

SBU Sensitive but Unclassified SEM Security and Emergency Management Division SF Standard Form

SLINs Sub-Contract Line Item Numbers SSI Sensitive Security Information

TE Technical Exhibit TSDF Transportation Storage Disposal Facility USCIS U.S. Customs and Immigration Service

WDS Working Days

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 General: The government will aid the designated employee of the company contracted to provide the service as prescribed in the PWS.

3.2 Items Furnished: The FLETC will not furnish any materials, supplies, equipment, vehicles, or solid waste containers for the performance of solid waste collection.

3.2.1 The FLETC will furnish a document showing previous locations for solid waste containers, and the Contracting Officer’s Representative (COR) will assist the Contractor with location identification for the first week of service and throughout the contract as needed.

3.3 Quality Assurance: (TE #5) The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

3.3.1 Inspecting. The Government will evaluate the Contractor’s performance under this contract in accordance with the QASP. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. The COR is required to ascertain whether the services provided by the Contractor are at an acceptable level and in conformance with the terms and conditions of this contract. After each inspection, the Contractor will be advised of any unsatisfactory condition(s) for which they are responsible. The Government’s QA is not a substitute for QC by the Contractor;

the COR will conduct surveillance on the implementation and effectiveness of the Contractor’s QCP.

3.3.2 Nonconforming Services. The Government will inspect the services required herein in accordance with FAR Clause 52.212-4 Contract Terms and Conditions – Commercial Items. The Government will reduce the

Contractor’s invoice or otherwise withhold payment for any individual item of nonconforming service observed as specified in accordance with the PRS. If the Contractor does not provide services that conform to the terms and conditions of this contract, and cannot be corrected by re-performance, the contract cost will be reduced to reflect the reduced value of the services performed. The Government will reduce the contractor’s invoice or otherwise withhold payment for any individual item of nonconforming service observed.

3.3.3 Performance Information/Documentation. In addition to Inspection documentation on specific tasks required by the Contractor, the following general aspects of contract performance will also be documented as Contractor performance information in accordance with FAR 42.15: Contractor Performance Information, the Contractor’s record of conforming to contract requirements and to standards of good workmanship; the Contractor’s record of forecasting and controlling costs; the Contractor’s adherence to contract schedules, including the administrative aspects of contract performance; the Contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the Contractor’s business like concern for the interest of the customer. This information may be shared with other Government Agencies and used for evaluation purposes for future contract award consideration.

3.4 Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance;

maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements; monitors Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinates availability of government furnished property; and provides site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract. Persons of Contact (POC) are as follows:

3.4.1 FLETC GLYNCO:

Brian Little (COR)(Recreation Specialist):

Email: brian.little@FLETC.DHS.GOV Phone: (912)267-3099 (Office)

(912) 506-8057 (Cell)

Eric Sizemore (Alt. COR) (Lead Contract Compliance Specialist.)

Email: eric,sizmore@FLETC.DHS.GOV Phone: (912)554-4240 (Office)

(912)650-0484 (Cell)

Maureen B. Corpus (Chief, Practical Support Branch) Email: maureen.corpus@FLETC.DHS.GOV Phone: (912)267-2021 (Office)

(912)782-0454 (Cell)

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are listed in this PWS; to include, Part 5, Specific Tasks.

4.1.1 The Contractor shall be responsible for any damage that results to Government property, structures, dumpster pads or walls, gates and fences, Government or Private Vehicles that occurs during the performance of this contract. Any damage to Government or Private Property shall be immediately reported to the FLETC security personnel and the CO/COR.

4.2 Special Qualifications: Contractor personnel shall and have, as a minimum, the education, specialized training, work experience and other qualifications necessary to complete the required tasks. See PWS 1.4, Qualifications, and PWS 5.2.2, Permits, Licensures, Employee List, and Certifications for further details.

4.3 Point of Contact (POC): A competent POC must be always available via telephone for routine and emergency business. This person also shall be capable of supervising personnel, handling problems, and working with assigned Government personnel in a progressive, diplomatic manner. An Alternate POC shall be designated to act in the absence of the PM. These names shall be provided in writing, to the CO at the time of award. If the Point of Contact changes during the life of this contract, the Contractor shall immediately notify the CO, in writing, of the change and provide name of replacement, individual shall have equal or greater qualifications than the person being replaced.

4.31 This Individual must have demonstrated knowledge of Quality Control procedures and possess knowledge of, or experience with, the areas of solid waste removal. The Quality Control Representative may utilize the driver to collect data, however, must make periodic inspections in person at a minimum of once a quarter. The QCM shall provide accurate Quality Control Reports detailing concerns, defective services, and corrective actions on a quarterly basis. The QCM function may be fulfilled by the PM.

4.4 Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government.

4.4.1 The Government’s QASP is not a substitute for Quality Control by the Contractor; the COR will conduct surveillance on the implementation and effectiveness of the Contractor Quality Control. The Contractor enters into the agreement of this contract with the understanding of the Government’s position that the Contractor holds full responsibility for any deficiencies and/or unsatisfactory condition(s) even as a result of actions by their designated sub-contractor(s) and/or other parties of whom they have agreement within the performance of the requirements and services of this contract.

4.5 Use of Government Facilities: Contractor employees shall not use Government facilities, equipment, property, or any other item(s) for the accomplishment of the services outlined in this contract unless it is specifically stated herein.

Contractor personnel shall not eat or smoke while accomplishing their duties; smoking on the campuses is prohibited except in designated smoking areas.

4.6 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security.

4.7 Vehicle and Equipment Condition: The Contractor shall provide and maintain all vehicles and equipment required to fulfill the terms of the contract that is not listed in PWS Part 3. All vehicles and equipment shall be in an operable condition and meet all Federal, State, and local safety requirements, and shall comply with EM 385-1-1 (Section 19), Safety and Health Requirements Manual. All vehicles shall be equipped with an operating audible back-up alarm. The alarm shall be an electronic unit, activated when the vehicle is placed in reverse. All vehicles and equipment shall not leak oil, transmission fluid or hydraulic fluids while in operation. The Contractor shall remove from service, within one hour of notification by the contracting officer, non-acceptable vehicles and equipment not meeting the above requirements. Repair or replacement of the vehicle or equipment shall be at the Contractor's expense. Inoperable or unserviceable equipment or vehicles shall not be cause for the Contractor to reduce any service or performance. No major repairs shall be accomplished on Contractor owned vehicles and/or equipment on the installation.

4.7.1 Personal Protective Equipment and Uniforms. Contractor shall furnish all required PPE for employees, to included not but not limited to, safety vests, uniforms, boots, gloves, safety glasses, hardhats, etc., when working on the FLETC when required by FLETC or State/County regulations.

4.8 Vehicle Registration, Licenses, and Insurance: The Contractor's vehicles and equipment as identified and utilized under the contract, shall be registered, and licensed in the State where the Contractor is licensed prior to being operated under the contract. Operators of equipment and vehicles shall possess a valid state operator's permit to operate Contractor furnished vehicles or equipment for work under the contract.

4.9 Invoicing: The Contractor shall provide an invoice according to their internal procedures however the following items must be addressed on the invoice: invoice number, invoice date, task order number, performance date, waste streams picked up or supplies delivered.

4.9.1 Copies of manifests and Land Disposal Restriction (LDR) forms if applicable must accompany the invoice for submission. For all service task orders the Contractor shall provide the percentage of cost of labor for the billable amount as required by Addendum to FAR 52.212-4 (g) Invoice in an effort to validate compliance with FAR clause 52.219-14.

4.9.2 In addition, a proof of disposal in accordance with the Performance Work Statement (PWS) is required. The proof of disposal shall be received within 30 days of performance and will be validated by the COR or A-COR.

4.93 The invoice will be either emailed to the CO by the Contractor in a timely manner. The CO will date stamp the invoice and forward to the requiring office for validation of the manifests and the certificate of disposal and verify funding required for payment. The COR or A-COR will sign and date the invoice and return the invoice via email (preferred) or inter-branch mail to the CO. The CO will verify the CLIN’s and the pricing against the contract terms to ensure it is correct, then sign and forward to Finance for processing.

4.10 FLETC Publications and Directives. The Contractor, employees, and subcontractors shall comply with all requirements in Directives listed in Technical Exhibit 2 as they apply to services covered by this specification. These document are accessible via the internet, but may be requested as a hardcopy, and will be provided by the Government at time of award and shall be maintained by the Contractor.

PART 5

SPECIFIC TASKS

5.1 PHASE-IN/PHASE-OUT (TE #4, PRS #6)

5.1.1 Phase-In: The Contractor shall provide a Phase-In Plan to deliver all 90 dumpsters as described within five

(5) days after Contract award at no additional cost to the government. This Plan shall include a detailed schedule showing each step in the providing responsibility, training, security requirements, and any other prerequisites necessary by the government for successful contract phase-in so that performance starts on the first day of the contract without a break in service. The Contractor may have to coordinate with the outgoing contractor to coordinate the exchange of dumpster. The government may offer a schedule for both outgoing and incoming contractor.

5.1.2 Phase-Out: The Contractor shall provide a phase-out plan to the CO for approval 120 days prior to contract completion at not additional cost to the government. The plan shall describe how the contractor shall approach the following issues: coordination with the follow-on contractor and any other actions required to ensure continuity of services. All contractor-owned equipment shall be completely removed by the end of the performance period.

5.2 Submittals: (TE #4, PRS #5) All submittals shall be submitted to the Contracting Officer and COR as stated in this PWS and/or TE #6, Deliverable Schedule. The Contractor shall complete the forms; answer all questions and will review the forms to ensure they meet the FLETC and state/county disposal requirements.

5.2.1 Disposal Sites. The Contractor shall provide a listing of disposal sites for approval for each type of solid waste disposal within ten (10) days of contract award or as determined by the CO. During performance of this contract, the Contractor shall furnish updated information concerning all disposal sites three (3) business days of before the change goes into effect. Any disposal sites not meeting stated regulations for disposal may be disapproved by the CO.

5.2.1.1 A copy of the landfill (s) operating permit that material is transported to shall be provided to the CO. The Contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. Upon award, the Contractor shall verify, in writing, the name and location of all sites to be utilized as well as applicable required permits for the use of all sites. Solid waste shall be taken to the site nearest in proximity to the Center unless evidence is provided in advance of transport to the CO that the disposal site will not accept the waste.

5.2.2 Permits, Licensures, Employee List, and Certifications: The Contractor shall have all required licenses and permits prior to beginning performance of on-site work and shall provide copies to the Government within seven (7) days of contract award, for personnel changes occur, within seven (7) days of new hire.

5.2.2.1 A complete employee list is required. Each employee must be approved by the CO before performing services on FLETC. The list should include employees associated with the services of this contract, to include, key personnel identified in PWS 4.2.1, 4.2.2, and 4.2.3.

5.2.2.2 All employees of the contractor associated with this award shall provide proof of certification (i.e., copies of completed certifications as required by all Federal, State, and Local Laws) of current training, as required by CFR

1910.12. The licenses and permits shall comply with applicable Federal, State, and Local laws, regulations/ rules. \\

5.2.3 Safety Plan:

5.2.3.1 Within ten (10) days of award, the Contractor shall implement a suitable safety program for employees performing work under this contract. This safety program shall contain a Safety Plan, in writing, and submitted to the CO at the time of award, and any time the plan changes.

5.2.3.2 This detailed plan shall describe how the Contractor’s safety program complies with Federal and State Occupational Safety and Health Acts (OSHA), those applicable provisions of the Environmental Protection Agency (EPA), and any other safety provisions within this contract. This program shall include, but is not strictly limited to, the following areas: Organization, Methodology, Hazardous Material/Noise, Employee Injuries, and Motor Vehicle Safety.

5.2.3.3 Any injuries occurring will be reported through the CO/COR to the FLETC Safety Office within 24 clock hours.

The Contractor’s Safety Plan shall specifically address this instruction.

5.2.4 Quality Control Plan (QCP):

5.2.4.1 The QCP is a detailed description of the quality control inspection system covering all services included in the contract specifying areas to be inspected on a scheduled or unscheduled basis and how inspections are to be conducted.

The QCP shall also include a method for identifying deficiencies in the quality of services performed and for taking corrective action before the level of performance becomes unsatisfactory.

5.2.4.2 Within ten (10) days after contract award and whenever the methods or procedures are changed, the Contractor shall submit a written QCP to the CO for approval. The Contractor’s Quality Control Plan must specify areas to be inspected (cross referenced to the Performance Requirements Summary (PRS)- Technical Exhibit 4) and specific information as to the checklists used to perform required inspections.

5.2.4.3 The Contractor shall maintain complete inspection records for the life of the contract; all Contractor documentation of QC Inspections will become government property and shall be turned over to the CO within 10 calendar days of contract completion or termination. These records shall be made available at any time during contract performance for Government review upon request of the CO/COR.

5.2.4.4 The Contractor shall provide the Government a monthly summary of all QC Inspection conducted by the Contractor and a summary statement of documented defects with monthly invoice. The Contractor must evaluate both internal and government inspection documentation for trend identification. The Contractor will develop corrective actions for trends identified and schedule joint follow up inspections with the COR for the following month.

5.2.5 Reports and Schedules: The Contractor shall prepare and submit all reports and schedules to the CO and COR as required. This will include, but not limited to items listed in TE#6 and the following the Contractor’s packer truck schedule, the Contractor’s quality control inspection reports, cleaning, and painting schedules of dumpsters/containers, and stenciling records.

5.3 Solid Waste Container Types and Sizes. (TE#4, PRS#4) The Contractor shall furnish all materials, supplies, equipment, vehicles, and solid waste containers required to meet the terms of this contract.

5.3.1 Standard commercial solid waste containers shall be eight (8) cubic yards (CY) with a plastic lid (dumpsters).

Roll off type containers shall be twenty (20), thirty (30), forty (40) CY, a thirty-five (35) CY compactor (swill container) to be used at the Dining Hall (Building 75) and a six (6) CY compactor (swill container) at the Student Center (Building 260).

5.3.2 Appearance, Repair, and Maintenance of Containers. (TE#4, PRS#4) The Contractor shall maintain dumpsters/ containers in a leak proof, clean, and rust-free condition. The Contractor shall provide corrosion control and spot painting as required to maintain an attractive appearance.

5.3.2.1 Dumpster/container maintenance shall include, but not limited to any structural metallic repairs and/or replacement of any missing, damaged, or deformed latches, lids, doors, hinges, catches, locks, springs, and hasps necessary for the safe operation of these dumpsters/containers.

5.3.2.2 All repairs necessary to make dumpsters/containers serviceable, including those resulting from the Contractor’s use through normal wear and tear, shall be performed by the Contractor as a part of this contract at no additional cost to the Government and offsite of FLETC grounds.

5.3.2.3 The Contractor shall correct any deficiencies identified by the CO, within five (5) working days after notification.

The Contractor may be required replace any dumpsters/containers that are not maintained in accordance with the terms of the contract at no additional cost to the Government.

5.4 Solid Waste Collection Vehicles. All solid waste shall be collected in solid waste packer type trucks equipped with a sump for retaining liquid.

5.4.1 Contractor vehicles and equipment shall be kept clean and shall not have any waste or equipment leaks such as oil or hydraulic fluid.

5.4.1.2 Should any Contractor vehicles or equipment have any leaks; the Contractor is responsible for cleanup in accordance with the government guidelines and by the end of the business day at own cost to the Contractor. Invoices will be withheld until cleanup is performed and approved by the government.

5.4.2 Weighing Requirements. All Contractor vehicles used in the collection of materials shall be weighed on state certified vehicle scales. Incoming and outgoing vehicles weights shall be recorded on weight tickets provided by the operator at the weigh station.

5.4.2.1 The Contractor shall submit a monthly invoice that includes weight tickets reflecting the disposed tonnage figures, date of disposal, and type of vehicle and cost of landfill tipping fees.

5.4.2.2 The Contractor shall be reimbursed for tipping fees according to submitted invoices. Failure to have the trucks weighed in or weighed out shall result in no payment for that haul.

5.4.2.3 An exception to 5.4.2 shall be given if the landfill site charges a flat fee per load subject to approval by the CO.

5.4.2.4 Mixing of Solid Waste From Other Sources: Since the disposal fee for this contract shall be invoiced separately as indicated in paragraph 4.8 the Contractor shall provide strict work control procedures to ensure no solid waste from any source other than the FLETC is billed to this contract. The Contractor shall submit these work controls procedures prior to commencing work. The work control procedures must address the Contractor’s method for ensuring solid waste from any other source will NOT be mixed with solid waste from the FLETC.

5.5 Placement and Location of Containers (TE#4, PRS #4), (TE#6)

5.5.1 Placement and Location of Containers. The Contractor shall place required containers within marked/designated locations. Containers shall be in place upon commencement of contract services and will require coordination between the Contractor and the CO. Container locations are subject to change by the CO. The Contractor shall position bulk containers for customer use in depositing solid waste. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

5.5.2 Relocation of Containers. The Contractor may be required to relocate containers due to on-going construction, increase of waste in a particular area, or other reasons. The relocations may include actions such as, transfer of containers to a different site within the FLETC facility, placement/removal for special functions or V.I.P. visits. These containers shall be placed in locations for a length of time designated by the CO. The Contractor will be given two (2) working days’ notice, when possible, by the CO to accomplish the task.

5.5.3 Dumpster/Container Removal. If a dumpster/container is removed from any designated location for any reason, including dumping, cleaning, and maintenance, for a period in excess of 24 hours, a replacement dumpster/container shall be placed on the site, unless otherwise specified by the CO. This replacement shall be at no additional charge to the Government. Dumpsters/containers determined not to be in compliance with the contract specifications shall be removed at the direction of the CO at no additional charge. Additionally, the Government may discontinue services for a dumpster/container from time to time. The removal shall be at no additional cost to the Government.

5.5.4 Additional Location Sites. The FLETC is currently constructing additional buildings. Upon completion and occupancy of these buildings, the Contractor may be required to add dumpsters and collection services to the schedule.

Also, it may be necessary to cancel services at a site, due to demolition, construction activities, or other reasons. Any such changes will be accomplished by modification to the contract.

5.5.5 Numbering of Containers. Upon delivery to the FLETC all dumpsters shall be sequentially numbered beginning with the number one (1) in accordance with paragraph 5.3.4. These numbers will be used for tracking and inspection purposes. The tracking numbers will be standard block lettering, visible from a minimum of 10 feet from the front of the dumpster, and of a color approved by the CO.

5.5.6 Painting and Stenciling of Containers. The Contractor shall paint the exterior of all dumpsters/containers, a prerequisite for corrosion control, protection, appearance, and utilization of dumpsters/containers as necessary. All painting and stenciling shall be in accordance with standard color schemes and approved by the CO prior to use. No variation of color will be allowed without prior written approval of the CO.