Answers to Questions.pdf

1) Page 1 states “Final Pricing concerning this offer shall be received by 4:30pm EST, Thursday, June 15th 2023…” Please confirm that technical and Past Performance information have the same submission date.

Answer: All Submission requirements must be submitted by the closing of the solicitation. The technical and past performance information do have the same submission date. Language updated in Section A.

2) Does the Government want all Sections (Pricing, Technical, and Past Performance) contained in a single “Proposal” document?

Answer: Submission requirements of a vendor’s proposal may be in one single document or multiple documents, but it must be submitted in one email before the close of the solicitation.

Any changes to a proposal must be resubmitted as a revised submission with a statement to void the original submission. Only documents included in the revised email submission will be considered for evaluation. The Government should be able to reasonably identify each document and section and information to determine if all submission requirements are included without any follow up with the vendor. The Government holds the right to not evaluate any information submitted after the close of the solicitation date and time or any information not reasonably identified by heading, titles, and etc. Language updated in Section A.

3) When responding to Attachment 1, are Offerors to keep all information to a single page?

Answer: Attachment 1 is required to be submitted for evaluation. Attachment 1 must be submitted as part of your submission. The Government will only use information on Attachment 1 to conduct past performance evaluation. Any additional information will not be evaluated.

4) Please confirm that Offerors should provide all information pertaining to Technical Response Time, Capacity, and the Scenario in a single page.

Answer: Response should not be more than one page total using Times New Roman, Font 12, 1-inch margins. Please see question 5 for update, next question.

5) To provide a comprehensive Technical response we recommend allowing Offerors 2 pages to respond to the Time, Capacity, and the Scenario information.

Answer: After a discussion with the activity, it was determined that changing the page requirement from “no more than 1 pages to no more than 2 pages was agreed due to the addition of the scenario questions. Language updated in Section A.

6) Can the Government please confirm that the contractor will not be given an office or laydown yard to park vehicles, containers, or equipment?

Answer: This is correct, see Part 3, paragraph 3.2 Government Furnished Items and Services,

7) Regarding the descriptions in 0001AD, 0001AE, 0001, AF, et seq. does the Government want the offeror to provide a narrative/explain how they are submitting the GA and profit calculations?

Otherwise in submitting the landfill tickets, in contract, the Government will not know what % the offeror bid for GA and profit.

Answer: The Government is amending the base and option year CLINS to be a total lump sum.

The GA and profit calculation is being removed. No calculations for the individual line item are required from the contractor for evaluation.

The lump sum values for each line item should be included in the pricing document for each performance year and overall total contract value. The Government has provided the lump sum amount CLINs 0001AD, 0001AE, 0001AF, 1001AD, 1001AE, 1001AF, 2001AD, 2001AE, 2001AF, 3001AD, 3001AE, 3001AF, 4001AD, 4001AE, 4001AF. Section B Pricing SF1449 has been updated.

8) Would the Government please extend the due date so the contractor can digest the full breadth and width of the QnAs?

Answer: No, the due date will not be extended due to the Questions/Answers. Interested parties had two weeks to submit questions.

9) Please advise why the POP for the base year for item #’s 0001AA- AK says 5/8/23-5/12/23 when Item # 0001 says 10/1/23-09/30/24? Might this be a typo?

Answer: The period of performance is stated in Section B #1. The Section B Pricing SF 1449 has been amended to reflect the estimated dates as intended.

10) Upon review of the CLINS and TE1, there is not a line item for relocating 8 CY containers.

Would the Government please consider adding this line item to the contract?

Answer: The Government reviewed and concluded that adding the line item is in the best interest of the Government. CLIN 0001AL, 1001AL, 2001AL, 3001AL, 4001AL will be added and will be evaluated for award. See details on Section B Pricing SF1449 for details. See Section D, PWS, Part 5, paragraph 5.5.2, Relocation of Containers.

11) Upon review of the CLINS and TE1, there is not a line item for the 4 – 8 CY lease dorm containers. Would the Government please consider adding this line item to the contract?

Answer: After review of the information, the Government intended for this to be included in Section B Pricing SF1449, CLINS 0001AA, 1001AA, 2001AA, 3001AA, 4001AA has been updated form a quantity of 83 to 87 to include the lease dorm containers as listed on TE#1.

12) In regards to landfill CLINS 0001AD, 0001AE, 0001AF, et seq. PWS 5.2.1 states, “Solid waste shall be taken to the site nearest in proximity to the Center unless evidence is provided in advance of transport to the CO that the disposal site will not accept the waste.” Historically, the MSW and C&D has gone to the Camden County Landfill which is approximately 41 miles one way from the FLETC. There are local disposal facilities in the immediate area; however, they are almost double the cost per ton increasing rapidly. This cost per ton will be even higher when compounding the G&A and profit on top of the respective line items. Will the Government please clarify that a local facility, even though significantly higher in cost, is where the contractor should bid disposing of the FLETC MSW and C&D?

Answer: The Government review the information and determined to clarify the language for Section D, PWS 5.2.1.1 has been updated to state “Solid waste shall be taken to the most cost effective landfill within a 50 miles radius (close proximity) to the Center, unless evidence is provided in advance of transport to the CO that the most cost effective disposal site will not accept the waste. The following was added to the language: 5.2.1.2 The Government deems a 50 mile radius of the Center close proximity and feasible for a vendor to perform multiple trips if necessary to complete mission requirements. Historically, Camden County Landfill has been the most cost effective location for FLETC.

13) In regards to the 5.6.2 Food Waste Collection, the 35 CY compactor at the Dining Hall currently has a contractor owned, odor spraying elimination system. The current set up has an electronic mister that sprays odor eliminating chemicals into the compactor. Will the Government please advise if this system should be written into the PWS specifications, or if this system can be eliminated on this contract?

Answer: The Government confirms that installation of an odor spraying elimination system into the compactor will be required. Language has been updated in Section D, PWS. 5.6.2.1 The thirty-five (35) CY compactor at the Dining Hall must have a contractor owned odor spraying elimination system installed into the compactor by the vendor at the beginning of the performance and ensure the system is in working condition at all times. Contractor must replace system if non-operational for more than 5 days at no cost to the government.

14) In regards to the 5.6.2 Food Waste Collection, the 35 CY compactor at the Dining Hall, historically, receives more liquid than a compactor should normally expect to hold. The food/drink for meals served at the facility are collected and thrown into the compactor. The liquid could be eliminated/reduced if the ice/drink was poured down the drain prior to disposal. Besides the liquid expediting the rust process/corrosion, this is important because the compactor contents may not pass the Method 9095B (Paint Filter Liquids Test). According to Georgia EPD Rule 391- 3-4- .04(9) and EPA Federal Code Regulations 40 CFR part 258.28 it is unlawful to dispose of “free liquids” in a MSWLF. “Liquid waste means any waste material that is determined to contain “free liquids” as defined by Method 9095B (Paint Filter Liquids Test).” The current landfill accepts the compactor currently, but may reject the compactor if it is not the proper consistency, and this problem needs to be corrected so the contractor can avoid this situation. In an attempt to follow the federal and state landfill restrictions, will the FLETC acknowledge this could become an issue, and at some point in time, instruct the Dining Hall to drain excess fluids before tossing them into the Dining Hall compactor should the landfill restrict disposal on the compactor?

Answer: At any point during the performance of the intended award, the Government will maintain open communication with the awardee to ensure all federal and state landfill restrictions are followed.

1. TE Exhibit 6 shows 2 cans located at the classrooms/library location (building # 262) and is showing three dumps on Monday, Tuesday, Thursday and Friday.

Q. Will the Government please advise if more than 1 collection visit is required on each service day?

Answer: TE#6 has been updated to show correct information for normal pickup schedule. Each dumpster at the location shall be empty once on the scheduled days. Please refer to Section D, PWS, Section 5 for updated information to Section 5.6.1. Other sections may be useful for understanding requirements when normal scheduled pickups need to be adjusted.

5.6.1 Solid Waste Collection. (TE#4, PRS #1) The Contractor shall ensure that the dumpsters do not reach a point more than three-fourths (3/4) full. The Contractor shall be required to visually inspect dumpsters to see if it meets the three-fourths (3/4) full requirements. Regular scheduled pickups shall be performed in accordance with paragraph TE#6 regardless of fullness.

5.6.4 Unscheduled Collections and Special Events. In addition to the scheduled solid waste collections, the CO may request the Contractor make unscheduled collections and disposals. For unscheduled events, the Contractor shall respond within one business day of notification from the CO. The CO will notify the Contractor in writing at least seven days in advance of the special event date, if possible. The Contractor shall perform one-time (as required) collections by 5:00 PM the same day if reported to the Contractor by 9:00 AM. These one-time (as required) collections may be ordered by CO at no additional cost to the government.

5.6.6 Inclement Weather Schedule. The Contractor shall collect solid waste material during periods of inclement weather. In cases of severe weather or any other unexpected closures, such as, hurricanes, furlow, etc, the CO will authorize exceptions. When exceptions are granted, all missed collections shall be performed upon notification from the CO.

5.5.4 Additional Location Sites. The FLETC is currently constructing additional buildings. Upon completion and occupancy of these buildings, the Contractor may be required to add dumpsters and collection services to the schedule. Also, it may be necessary to cancel services at a site, due to demolition, construction activities, or other reasons. Any such changes will be accomplished by modification to the contract.

2. TE Exhibit 6 shows 1 can located at Warehouse location (building #680) and is showing two dumps on Tuesday and Friday.

Q. Will the Government please advise if more than 1 collection visit is required on each service day?

Answer: TE#6 has been updated to show correct information for normal pickup schedule. Each dumpster at the location shall be empty once on the scheduled days. Please refer to Section D, PWS, Section 5 for updated information to Section 5.6.1. Other sections may be useful for understanding requirements when normal scheduled pickups need to be adjusted.

5.6.1 Solid Waste Collection. (TE#4, PRS #1) The Contractor shall ensure that the dumpsters do not reach a point more than three-fourths (3/4) full. The Contractor shall be required to visually inspect dumpsters to see if it meets the three-fourths (3/4) full requirements. Regular scheduled pickups shall be performed in accordance with paragraph TE#6 regardless of fullness.

5.6.4 Unscheduled Collections and Special Events. In addition to the scheduled solid waste collections, the CO may request the Contractor make unscheduled collections and disposals. For unscheduled events, the Contractor shall respond within one business day of notification from the CO. The CO will notify the Contractor in writing at least seven days in advance of the special event date, if possible. The Contractor shall perform one-time (as required) collections by 5:00 PM the same day if reported to the Contractor by 9:00 AM. These one-time (as required) collections may be ordered by CO at no additional cost to the government.

5.6.6 Inclement Weather Schedule. The Contractor shall collect solid waste material during periods of inclement weather. In cases of severe weather or any other unexpected closures, such as, hurricanes, furlow, etc, the CO will authorize exceptions. When exceptions are granted, all missed collections shall be performed upon notification from the CO.

5.5.4 Additional Location Sites. The FLETC is currently constructing additional buildings. Upon completion and occupancy of these buildings, the Contractor may be required to add dumpsters and collection services to the schedule. Also, it may be necessary to cancel services at a site, due

3. TE Exhibit 6 shows 2 cans located at , the indoor range location(building # 221) and is showing four dumps on Monday, Tuesday, and Thursday.

Q. Will the Government please advise if more than 1 collection visit is required on each service day?

Answer: TE#6 has been updated to show correct information for normal pickup schedule. Each dumpster at the location shall be empty once on the scheduled days. Please refer to Section D, PWS, Section 5 for updated information to Section 5.6.1. Other sections may be useful for understanding requirements when normal scheduled pickups need to be adjusted.

5.6.1 Solid Waste Collection. (TE#4, PRS #1) The Contractor shall ensure that the dumpsters do not reach a point more than three-fourths (3/4) full. The Contractor shall be required to visually inspect dumpsters to see if it meets the three-fourths (3/4) full requirements. Regular scheduled pickups shall be performed in accordance with paragraph TE#6 regardless of fullness.

5.6.4 Unscheduled Collections and Special Events. In addition to the scheduled solid waste collections, the CO may request the Contractor make unscheduled collections and disposals. For unscheduled events, the Contractor shall respond within one business day of notification from the CO. The CO will notify the Contractor in writing at least seven days in advance of the special event date, if possible. The Contractor shall perform one-time (as required) collections by 5:00 PM the same day if reported to the Contractor by 9:00 AM. These one-time (as required) collections may be ordered by CO at no additional cost to the government.

5.6.6 Inclement Weather Schedule. The Contractor shall collect solid waste material during periods of inclement weather. In cases of severe weather or any other unexpected closures, such as, hurricanes, furlow, etc, the CO will authorize exceptions. When exceptions are granted, all missed collections shall be performed upon notification from the CO.

5.5.4 Additional Location Sites. The FLETC is currently constructing additional buildings. Upon completion and occupancy of these buildings, the Contractor may be required to add dumpsters and collection services to the schedule. Also, it may be necessary to cancel services at a site, due

4. 4.31 ….. The QCM shall provide accurate Quality Control Reports detailing concerns, defective services, and corrective actions on a quarterly basis….. and 5.2.4.4 ….The Contractor shall provide the Government a monthly summary of all QC Inspection conducted by the Contractor and a summary statement of documented defects with monthly invoice…..

Q. Will the Government please confirm that these are 2 separate reports and define specific deliverables in each?

Answer: One (1) report can be submitted combining the monthly summary and the documented defects with corrective actions completed.

5. PWS 5.3.1lists a (6) CY compactor (swill container) at the Student Center (Building 260).

Q. Will the Government please provide photos of this container and installation components enabling the contractor to develop an accurate cost?

Answer: Section D, PWS Section 5.3.1. The (6) CY compactor (swill container) is contractor owned and the Government will not provide photos. It is the requirement for the Contractor to provide a standard commercial compactor as stated for the location. Photos for commercial compactors should be readily available online. The government supplies the power source outlet.

The Contractor shall determine any additional installation components are required to install contractor owned equipment, to include, but not limited to, any other required power connections, railings, etc.

6. PWS 5.3.1lists a thirty-five (35) CY compactor (swill container) to be used at the Dining Hall

(Building 75) Q. Will the Government please provide photos of this container and installation components enabling the contractor to develop an accurate cost?

7. Answer: Section D, PWS Section 5.3.1. The (6) CY compactor (swill container) is contractor owned and the Government will not provide photos. It is the requirement for the Contractor to provide a standard commercial compactor as stated for the location. Photos for commercial compactors should be readily available online. The government supplies the power source outlet.

The Contractor shall determine any additional installation components are required to install contractor owned equipment, to include, but not limited to, any other required power connections, railings, etc.

8. General -

Q. Will the Government please provide a minimum of 12 recent consecutive months, by month, of disposal tonnage for MSW collected in the8 cubic yard front load containers?

Answer: The Government provides a schedule for pickup and disposal tonnage is not relevant for pricing. However, the Government amended Technical Exhibit 1 Historical Data to included six months disposal tonnage.

Q. Will the Government please provide a minimum of 12 recent consecutive months, by month, of disposal tonnage for Solid/Construction collected in the 20, 30 and 40 cubic yard roll off containers?

Answer: The Government provides a schedule for pickup and disposal tonnage is not relevant for pricing. However, the Government amended Technical Exhibit 1 Historical Data to included six months disposal tonnage.

Q. Will the Government please provide a minimum of 12 recent consecutive months, by month, of disposal tonnage for yard waste collected in the 20, 30 and 40 cubic yard roll off containers?

Answer: The Government provides a schedule for pickup and disposal tonnage is not relevant for months disposal tonnage.

Q. Will the Government please provide a minimum of 12 recent consecutive months, by month, of disposal tonnage for food waste collected in the 35 cubic yard compactor?

Answer: The Government provides a schedule for pickup and disposal tonnage is not relevant for months disposal tonnage.

9. Section B Pricing

Q. Will the Government please correct the Period of Performance dates on Items 0001AA through 0001AK?

Answer: The period of performance is stated in Section B #1. The Section B Pricing SF 1449 has been amended to reflect the estimated dates as intended.

Q. Item 2001A3 appears to be an error. Considering the like Items in the base year and other option years it most likely should be Item 2001AE. Will the Government please confirm, and correct?

Answer: The Government review and determined line item 2001A3 is in error and should read 2001AE. The line item has been edited as “Not Used” and will be removed at time of the award.

Line item 2001AE has been added with the proper language for pricing in Section B, Pricing SF 1449.

Q. In Items X001AD, X001AE and X00AF the following Language exists:

….($XX,000.00 * G&A *Profit = NTE Value for contract period)….

Our assumption is that this language would allow the contractor to include G&A costs and Profit to the disposal charges. Will the Government please confirm this assumption?

Answer: The Government review the information and determined to clarify the language for Section D, PWS 5.2.1.1 has been updated to state “Solid waste shall be taken to the most cost effective landfill within a 50 miles radius (close proximity) to the Center, unless evidence is provided in advance of transport to the CO that the most cost effective disposal site will not accept the waste. The following was added to the language: 5.2.1.2 The Government deems a 50 mile radius of the Center close proximity and feasible for a vendor to perform multiple trips if necessary to complete mission requirements. Historically, Camden County Landfill has been the most cost effective location for FLETC.

Will give me the due date?

Answer: The details of the solicitation have been released.

We are CPARS excellent in 562111 and seek Sole Source negation. Is that something that you will consider?

Answer: It is not in the best interest of the Government to restrict competition for this solicitation.

It will be competed as a 100% small business set-aside.

Was the contract extended beyond the base + OPTION years?

Answer: Contract performance is within the original period of performance as solicited and awarded, one (1) base year with seven (7) option year periods. Final option year ends on September 30, 2023.

We noticed the current contractor has held this contract since 2015 and note the contract was extended for an additional 3-yr period which expires on 9/2023.

Answer: Current contract ends on 09/2023. The contract was not extended beyond the original option years at time of the award.

Very interested in participating but the incumbent holds a tremendous competitive advantage.

Answer: Not a question being asked, however, please refer to the solicitation, exhibits, and attachments for details on period of performance and basis of award for evaluation criteria.

Can you say if they will be participating in the recompete since it appears you are not exercising Option Yr -3.

Answer: Current contract ends on 09/2023. The government will consider all proposals for award submitted in accordance with the solicitation.

1. Hazard and Non-Hazard disposal are two different ends of the spectrum. Is there a way to find out more specifically what we will be removing that will be Hazard and Non Hazard? The reason I’m asking because it will require different trucks as you know. I was trying to get a better idea for pricing purposes.

Answer: As stated in Section A, the solicitation is under NAICS Code 56111, Waste collection services. This NAICS Code is for nonhazardous solid waste. Hazardous Waste is procured under a different NAICS code and does not pertain to this solicitation. Please refer to Section B Pricing SF1449 and Technical Exhibit #1 for type of dumpsters required, and Section D, PWS Section 5.6, Solid Waste Collection and PWS Section 1.3., Scope of Work.

2. Lab waste? Can you be more specific as to what that will intel? Combustible materials, some specific examples ?

Answer: The Government reviewed Section D- PWS and determined there is no reference to Lab Waste in the PWS or the technical exhibits and is not within the scope of the requirement.

3. Combustible materials, some specific examples ?

Answer: There is no question being asked, please refer to scope of work in Section D- PWS Section 1.3, Scope of Work, and PWS Section 5 for required task.

4. Location, I want to make sure it is the (POP) AFB in Marietta Ga? There will not be a need to travel to Glynco Ga correct?

Answer: Please refer to Section D, PWS Section 1.9 for location and place of performance. 1.9 Place of Performance: The work to be performed under this contract will be performed at the Federal Law Enforcement Training Center (FLETC) facilities located at 1131 Chapel Crossing Rd, Glynco, GA. Please see Technical Exhibit #6 for additional information on locations.

1. I am still actually unclear of the locations for this bid. Can you please clarify that? It is in Glynco

GA?

Answer: Yes, Please see Section D- PWS Section 1.9.

2. Is it to late to have a person come out and view the property? I know a site visit is not required.

Answer: TE#6 provides locations information. No site visits are being provided.

3. Still not sure on what waste is being removed. It appears that there is not any oil to be removed?

Answer: Section D- PWS, Section 5 states the type of waste. Oil removal is not required under this requirement.