Section A SOLICITATION 70LGLY23RGLB00007 Solid Waste Disposal.pdf

Department of Homeland Security (DHS) Solid Waste Removal Services Federal Law Enforcement Training Center (FLETC) RFP 70LGLY23RGLB00007

SECTION A – SYNOPSIS/SOLICITATION

SECTION B – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (SF1449)

SECTION C – FAR AND HSAR CONTRACT CLAUSES

SECTION D – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION E – SOLICITATION PROVISIONS

Section A – Synopsis/Solicitation/Offer

This is a solicitation for a single award, firm-fixed price (FFP) contract for a commercial service in accordance with (IAW) FAR Part 12, Acquisition of Commercial Items using combined procedures in accordance with FAR PART 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services, and FAR Part 15, Contracting by Negotiation, for Solid Waste Services at the Department of Homeland Security (DHS), Federal Law Enforcement Training Center (FLETC) facility located in Glynco, GA. The Request for Proposal reference number is 70GLY23RGLB00007.

Services are for the Student Services Division, Federal Law Enforcement Training Center located in Glynco, Georgia as detailed in the Performance Works Statement (PWS) found in SECTION D.

1. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02, effective March 16, 2023.

2. The associated North American Industry Classification System (NAICS) code is 562111.

3. System for Award Management (SAM): The offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation.

4. The period of performance of this purchase order will have a Base Period of 1-year with four

(4) 1-year Option Periods.

5. Acceptance of an award certifies that the contractor will comply with FAR 52.222-50, Combating Trafficking in Persons, by notifying all employees and subcontractors at all levels. Contractor must provide written statement of compliance with submission of pricing.

Proposals Final pricing concerning this offer shall be received by 4:30pm EST, Thursday, June 15th, 2023, via email to the Contracting Officer, Kimberly Cavanaugh, at kimberly.d.cavanaugh@fletc.dhs.gov.

Proposals must be sent as stated in the solicitation. It is recommended a read/delivery receipt is attached to the email as late proposals will be handled in accordance with FAR PART 15.

The vendor agrees to hold the prices in its proposal firm for 120 calendar days from the date specified for receipt of proposals, unless another time period is specified in an addendum to the proposal.

To assure timely and equitable evaluation of the proposal, offerors must follow the instructions provided in FAR 52.212-1 and are required to meet all solicitation requirements,.Failure to meet a requirement may result in a proposal being ineligible for award. The terms, conditions, and respective clauses contained within this solicitation are prescribed IAW the FAR, and are not subject to conditionally proposed previsions, or changes, requested by he offerors.

Set-Aside Requirement This solicitation is a non-personal Services, FFP, Request for proposal (RFP). This acquisition is 100% set-aside for small business under NAICS code 562111 with a size standard of $47 million and PSC S205, house keeping-trash/ garbage collection. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

Site Visit and Questions A site visit will not be offered for this solicitation and is not required to participate.

Questions regarding this solicitation shall be submitted in writing via e-mail no later than 10:00am EST June 01, 2023 to Kimberly Cavanaugh, Contracting Officer, email- kimberly.d.cavanaugh@fletc.dhs.gov.

NAICS Code Vendor must be register with NAICS Code 562111, Solid Waste Collection with a Size Standard of $47M. The Offeror shall be actively registered in SAM.gov with that NAICS or a similar NAICS with the appropriate size standard prior to Award to be considered for any resulting contract. Failure to be properly registered under the appropriate size standard during evaluation and/or at the time of award deems the offer ineligible for award. A similar NAICS Code with the appropriate size standard other than the NAICS Code identified in this buy term may be used as a factor to determine technical capability.

Notice to Vendor(s):

The government reserves the right to cancel this RFP, either before or after the closing date. In the event the government cancels this RFP, the government has no obligation to reimburse a vendor for any costs. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

Communications and Discussions:

The government intends to award a contract without Interchanges with respective vendors. The government, however, reserves the right to conduct any type of interchanges, such as communications or discussions, with all, some, or none of the vendors, if deemed in its best interest.

FAR Provision 52.212-1:

Instruction to Offerors Commercial Products and Commercial Services.

(2023-03), applies to this acquisition and is incorporated by reference. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation

Addendum FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services Addendum FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services:

NOTE: To assure timely and equitable evaluation of the proposals, vendors must follow the instructions provided in FAR 52.212-1 and are required to meet all solicitation requirements, failure to meet a requirement may result in a non-evaluation status. The proposal clauses contained within this solicitation are prescribed IAW the FAR, and are not subject to conditionally proposed revisions or changes requested by offerors.

Basis for Contract Award Evaluation The government seeks to award to the offeror whose proposal conforms to the solicitation and for a proposal rated as "GO" for the Technical Evaluation Factor, rated Satisfactory or higher for Past Performance Factor, and Pricing Factor that is deemed fair and reasonable with balanced pricing by the government and best value to the government.

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Evaluation steps:

Step 1: All submitted proposals conforming to solicitation requirements will be assigned a technical "GO" or "NO GO" rating. A "GO" rating will be assigned for proposals that provide an acceptable technical plan.

Step 2: Rank all technically rated "GO" proposals based upon offerer's Total Evaluated Price (TEP) from lowest TEP to highest TEP. TEP will missing information as stated below for price evaluation may not be evaluated.

Step 3: Complete the past performance confidence assessment as described below.

Step 4: Evaluate lowest price offeror's past performance and proceed in order of price until a past performance confidence assessment rating of "Satisfactory" or better is achieved or all proposals have been evaluated. If the lowest priced proposal is rated "Satisfactory Confidence", and is determined to be responsible, the evaluation process stops at this point. Award will be made to that offeror without further consideration of any other proposals.

Step 5: In the event the government does not make an award pursuant to step 4 above, the government will evaluate the next lowest price offer and the process will continue (in order of price) until a proposal is rated "Satisfactory Confidence" or better or until all proposals are evaluated. The government reserves the right to award a contract to other than the lowest priced offeror.

Factor 1: Price Evaluation. There is a high probability of adequate price competition in this acquisition. However, any time during this competition the contracting officer may determine that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to justify pricing as fair and reasonable in accordance with FAR PART 15.

The government will evaluate prices submitted on the required form provided in this solicitation. Please see Section B, SF1449, Solicitation/Contract/Oder for Commercial Items. Each line provides instructions on how to calculate unit and expended prices. The Contractor shall add a summary sheet with return of form that provides each contract period contract value and overall contract values for entire period (Base plus Option year). The government will evaluate only offers that are complete. The government will evaluate for unbalanced pricing. Next, Total Evaluated Price (TEP) will be evaluated to determine best value. Failure to propose prices for all line items on the pricing schedule, to include unit price, extended price, price per contract period, and/or overall contract value will render the proposal incomplete and potentially remove the proposal from further award consideration. The government will not calculate any pricing that is missing or incorrect.

Offerors should propose the best pricing to the government for each item in arriving at the most competitive price. Price information submitted in each offeror's price proposal, as required by the Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items, and will be evaluated to determine i f proposed prices are fair and reasonable. Unbalanced pricing may pose an unacceptable risk to the government and may be a reason to reject an offeror's proposal.

Factor 2: Past Performance. Past Performance evaluation will include recent contracts performed by the contractor as stated in Attachment 1, Experience and Past Performance. Contracts that are not considered recent or does not meet the criteria will not be evaluated for relevancy and/or rated "not relevant". The government will assign a relevancy rating for each recent past performance contract reference below.

Table 1 Past Performance Relevancy Ratings Method

Adjectival Rating Description Relevant Present/past performance effort involved similar scope and magnitude o f effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some aspects o f the scope and magnitude o f effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none o f the scope and ma!mitude o f effort and complexities this solicitation requires.

Sources of Past Performance In addition to the Past Performance Questionnaires (Attachment 1) completed by the points of contact listed in the proposal, the government will also utilize data independently obtained from other government and commercial sources. These sources may include, but are not limited to, Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of your company, predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement or who are part of a partnership/joint venture or teaming agreement identified in the offerors proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), and any other known sources not provided by the offeror. However, subcontractor and predecessor company information will be considered only to the degree to which their work is relevant to the instant acquisition unless 13 C.F.R. 125.8(e) or 13 C.F.R. 125.2 apply.

Factor 3: Technical Capability The proposal shall include a narrative explaining how the work will be carried out in terms of the techniques, procedures, and schedule as described in, but not limited to the information included in the Technical Exhibits and PWS. Response should not be more than one page total using Times New Roman, Font 12, 1-inch margins.

Failure to clearly answer or state one of the criteria below will result in a “No Go”. Please note that the government has determined that response time from contractor’s location to FLETC is important in order to meet the minimum needs of the requirement. No government office space will be offered to the awardee.

Offer’s location should be within a reasonable distance that will allow response time to adhere to the PWS.

Contractor shall use mileage estimates, response estimates to perform within the operating hours.

- Response time from contractor location to FLETC to re-service multiple dumpsters on the same day and the ability to provide multiple service trips on the same day as well as multiple service trips before and after weather delays, post-closing, or during furlough periods in order to maintain standards.

- Capacity to perform the required scheduled tasks successfully within the period of performance, and complete objectives as scheduled and unscheduled from contractor location as described in the PWS, specifically sections 5.3, 5.4, 5.5, 5.6.

- Scenario: You received a call Monday morning at 7:30am (EST) from the contracting officer. The CO stated there is a demolition going on at building 222 and the roll off/sway car is full. We need it emptied and replaced immediately. In addition, we will need it re-serviced (emptied and replaced) probably at 11:00pm (EST) and 2:00pm(EST) so the mission stays on task.

Relating to this scenario, please answer the following:

- Have you provided successful service to ensure the mission was not delayed?

- Can you provide a contract, date of service, and a government POC with a detail account of a scenario that is similar to the scenario.

- Given the location of FLETC, would you be able to perform this scenario without impeding the normal scheduled services for the day?

Submission Requirements

-Offeror shall provide their UEID Number, CAGE Code, Federal Tax Identification Number and any small business preference or socioeconomic designations (8a Certified, HUBZone Certified, WOSB, etc.) that are applicable to this NAICS Code stated at Block 10 of this SF 1449.

-Offeror shall complete all "fill-ins" in provisions and clauses that apply and include with submission response to this solicitation.

-Offeror shall provide statement of compliance with FAR 52.222-50, Combat Trafficking in Persons, requirements, and confirm subcontractors will accomplish a statement of compliance upon award.

-Offeror shall provide pricing as stated within this solicitation.

-Offeror shall provide statement to evaluate technical capability as stated within this solicitation.

-Offeror shall provide past experience as stated within this solicitation.

-Offeror(s) shall submit a signed Standard Form (SF) 1449 (Blocks 30a and 30b).

(End Addendum)

1. This requirement is for one (1) 12- month base year and four (4) 12- month option years. The period of performance is as follows (actual dates will be adjusted based on awarded date):

Base Year: 10/ TBD /2023 – 10/ TBD /2024 Option Year I: 10/ TBD /2024 – 10/ TBD /2025 Option Year II: 10/ TBD /2025 – 10/ TBD /2026 Option Year III: 10/ TBD /2026 – 10/ TBD /2027 Option Year IV: 10/ TBD /2027 – 10/ TBD /2028

2. WAGE DETERMINATIONS: The Service Contract Act will apply to this requirement and the solicitation will contain the pertinent current wage determinations applicable. Please reference TE #5:

Wage Determination No.: 2015-4477, date of Last Revision 12/27/2022, Revision #23.

3. Pricing will be evaluated in accordance to the Basis of Contract Award Evaluation

4. Offeror(s) shall provide a price for all FFP Contract Line Item Number (CLIN) for the base period and option periods on the SF 1449 Continuation Sheets of the solicitation.

5. Pricing for each CLIN shall be submitted in the proper format unless otherwise directed on the line item on the SF 1449. The proper format consists of QUANTITY times (x) UNIT PRICE equals(=)

AMOUNT/NET AMOUNT.

6. Line item that are identified as Lump Sum will require the Offeror to calculate their G&A and Profit percentage into the given value as indicated in the line item on the SF 1449.

7. The government will not calculate any pricing that is missing or incorrect and may consider this portion incomplete.

8. Offerors may not change any information on the SF 1449, exhibits, attachments, or in the solicitation.

9. The SF 1449 must be complete and signed in blocks 30a, 30b, and 30c. Signature on the form signifies the offeror has read all parts of this solicitation, Sections A through E, and understands the requirements stated within the Solicitation, PWS, Exhibits, Attachments, Clauses, Provisions, to include, this criteria for evaluation. The Offeror understands that failure to provide the required information and/or documents may result in a no evaluations of their offer.

Section B – Price/Cost and Supplies/Schedule kdcavanuagh Highlight