Sec01050 - Special Conditions - LETC.pdf

FUNDERBURK CHILLER PURCHASE

JUSTICE CABINET- DIVISION OF CRIMINAL JUSTICE TRAINING

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KY

FILE NO. 552-C7ZE-KC13-00

ATTACHMENT A

SPECIAL CONDITIONS 01050 - 1

DIVISION 1 - GENERAL REQUIREMENTS 1

SECTION 01050 - SPECIAL CONDITIONS 4

SCOPE 7

The specifications describe the work to be done and the material to 9 be provided for furnishing pre-purchased water chillers for the Law 10

Enforcement Training Center, 521 Lancaster Ave., Richmond, KY is 11 initiated to effect timely delivery of the equipment and to select 12 the chiller to be purchased on the lowest modified life cycle cost, 13 subject to available funds. 14

The equipment to be purchased is as follows: 16

Section 15700 – Two (2) electric (hermetic- or open-motor) 18 centrifugal water chillers. 19

The Division of Engineering & Contract Administration (“DECA”) will 21 place the order for the purchase and shipment of the equipment. 22

Installation, except as mentioned herein, is not a part of this 23

Contract. The Installing Contractor for the project will be 24 responsible for receiving the pre-purchased equipment and material 25 upon arrival at the designated delivery point, making an inspection 26 for damage in transit, unloading at the job site and providing 27 temporary storage, insurance coverage and protection. 28

The delivery point of the pre-purchased equipment and materials 30 shall be F.O.B. truck bed at the facility site. The Vendor of this 31

Contract shall provide at least (3) weeks advance notice of the 32 shipping date, weight, rigging requirements, etc., to the Engineer 33 and the appropriate Installing Contractor. 34

The projected delivery and project schedule is as follows: 36

Award of Contract for pre-purchased 38 materials and equipment September 28, 2018 39

Delivery of chiller March 1, 2019 41

Complete chiller installation & startup April 15, 2019 43

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KY

SPECIAL CONDITIONS 01050 - 2

The above manufacture and delivery schedule is predicated upon the 1 condition that DECA will issue the Contract by no later than the 2 projected date. Should the Contract not be issued in this specified 3 time, the Contract delivery date will be extended one day for each 4 day of delay. 5

On account of the various manufacturers, it is impossible to specify 7 all details of construction; however, all materials and labor shall 8 be furnished which are necessary to construct the listed equipment 9 in accordance with the best-accepted practice. Each Vendor shall 10 visit the project before submitting a bid to verify that the 11 proposed chillers can be installed and service maintained in the 12 available space and can be accessed into the building through the 13 existing exterior and interior doors. If chillers require 14 disassembly and reassembly for installation, the Vendor shall be 15 responsible for the work and all associated costs. 16

These Special Conditions shall apply to all Divisions of the 18

Specifications. 19

FACTORY TESTING 21

The contract price shall include expenses (to be paid by the Vendor) 23 for a representative of the owner to witness the performance test at 24 the chiller factory. The expenses shall include reasonable and 25 customary items, including air fare, parking, ground transportation, 26 lodging, meals and related expenses. 27

CONFLICTS 30

If there is any conflict in the "Instructions to Bidders" and the 32

"General Conditions" with these "Special Conditions," the "Special 33

Conditions" shall govern. 34

DEFINITIONS 37

The term "Owner" as used throughout the Specifications and Contract 39

Documents means the Commonwealth of Kentucky, acting through the 40

Finance and Administration Cabinet and its Administrative Agent, the 41

Department for Facilities & Support Services. 42

The term of "Engineer" as used throughout the Specifications and 44

Contract Documents means the firm of Staggs & Fisher Consulting 45

Engineers, Inc., 3264 Loch Ness Drive, Lexington, KY 40517. Contact 46

Dan Bransom, PE; (859) 271-3246; email: dbransom@sfengineering.com 47

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KY

SPECIAL CONDITIONS 01050 - 3

The Engineer will be responsible for the review of shop drawings and 1 submittals from the Vendor. However, technical questions regarding 2 this procurement should be directed in writing to William O. Slone, 3

P.E., Division of Engineering & Contract Administration, Bush 4

Building, 403 Wapping St., Frankfort, KY 40601-2638; 502-782-5

0333(voice); 502-564-3649 (fax); Bill.Slone@Ky.gov (email). 6

The term “Vendor” or “Chiller Vendor” means the successful bidder 8 for this procurement. 9

The term “Installing Contractor” means an outside entity that will 11 be hired by the Owner under a separate contract to receive and 12 install the pre-purchased chiller equipment. 13

The term "provided" as used throughout these Specifications shall 15 mean furnish and deliver to the Owner’s property. 16

The term “chillers” and “chiller” means each and every chiller 18 procured through this contract, without regard to plurality of 19 terminology. 20

LIQUIDATED DAMAGES 23

The chiller manufacturer is responsible for delivering the chiller 25 by the projected delivery date. If the chiller manufacturer fails 26 to meet this date, then the owner will assess liquidated damages at 27 two-thousand, five hundred dollars ($2,500.00) per day for each 28 consecutive day for late chiller delivery. Failure to achieve Final 29

Completion by the specified date will result in assessed liquidated 30 damages of one thousand ($1000.00) per day for each consecutive day 31 of incompletion. 32

PAYMENT TO VENDOR 35

After delivery and acceptance of all chillers, the Vendor may apply 37 for payment in an amount equal to ninety (90%) percent of the total 38 purchase contract price. The remaining ten (10%) percent shall be 39 retained until all the equipment has been installed, started up, 40 tested and accepted. 41

KENTUCKY SALES AND FEDERAL EXCISE TAX 44

The Commonwealth of Kentucky is exempt from the provisions of the 46

Kentucky 6% sales tax. Bidders shall take this into consideration 47 in the computation of their bids. 48 mailto:Bill.Slone@Ky.

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KY

SPECIAL CONDITIONS 01050 - 4

The Commonwealth of Kentucky is entitled to exemption from federal 1 excise tax. Bidders shall take this into consideration in the 2 computation of their bids. 3

The Commonwealth will furnish exemption certificates to cover excise 5 tax exemption where applicable and when requested by the Vendor. 6

ORDINANCES AND CODES 10

All work as specified shall be executed in strict compliance with 12 all state regulations and codes and shall be in compliance with all 13

National Codes when same have jurisdiction. 14

All bidders must be qualified and experience and meet all 16 requirements provided and/or required under any state statute, code, 17 ordinance, or rule governing the performance of this type of work 18 for which he submits bids, and be able to submit proof thereof on 19 request. 20

PERMITS 23

All permits, inspections and certificates necessary shall be 25 obtained by the Vendor from the authorities governing such work. The 26 cost of all permits, inspections and certificates shall be paid by 27 the Vendor. 28

ADDENDA 31

Bidders shall take prompt action and allow sufficient time for 33 making interpretations. Prompt action and allowing sufficient time 34 shall be interpreted as meaning that bidders shall make any requests 35 for explanations or interpretations by such method of communication 36 as will place the request in the hands of the Engineer no less than 37 ten (10) calendar days prior to the date set for the opening of 38 bids. No addendum will be issued later than seven (7) days prior to 39 the date set to the opening of bids, such period being adjudged 40 necessary for distribution of an addendum to all bidders. 41

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KY

SPECIAL CONDITIONS 01050 - 5

The failure of bidders to request explanations and interpretations 1 as set forth above, and the submission of a bidder so doing shall be 2 construed as evidence that no explanations or interpretations were 3 required. Claims made subsequent to submission of a bid for labor, 4 materials, tools, discrepancies, or omissions, which were not 5 questioned as set forth above or for difficulties encountered 6 thereby will not be eligible for consideration. The Engineer’s 7 decisions in such cases shall be final. Questions concerning the 8 technical specifications shall be directed by mail to the Engineer. 9

SPECIFICATIONS 12

It shall be the responsibility of the Vendor to carefully examine 14 the Specifications and Contract Documents pertaining to all phases 15 of the Contract in order that the Vendor may foresee all 16 requirements for the coordination of his work. The Special 17

Conditions and all other Contract Documents apply to all branches of 18 the work. The Special Conditions and all other Contract Documents 19 apply to all branches of the work. The submission of a bid shall be 20 construed as evidence that such examination has been made. Claims 21 made subsequent to submission of a bid for labor, materials, tools, 22 equipment, transportation, etc., required on account of not having 23 made an examination as set forth above will not be eligible for 24 consideration. The Engineer’s decisions in such case shall be 25 final. 26

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KY

SPECIAL CONDITIONS 01050 - 6

CATALOG/DRAWINGS, PERFORMANCE CRITERIA AND PHYSICAL DATA 1

The apparent low bidder shall provide two (2) sets of complete 3 catalog/drawings and electrical drawings describing proposed 4 chillers and Equipment Performance Criteria and Physical Data. This 5 material is to be turned over the Owner within one (1) week after 6 bid opening. 7

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KY

SPECIAL CONDITIONS 01050 - 7

LIST OF PERFORMANCE CRITERIA AND PHYSICAL DATA 1

1. Compressor 3

a. Type _____________________ 4

b. RPM __________________ 5

c. Motor Horsepower being supplied ____________________max. 6

d. Maximum KW ____________________max. 7

e. KW at Specified Conditions at full 8 load __________________max. 9

f. Full Load Amps __________________max. 10

g. Locked Rotor Amps __________________max. 11

h. Starter Size ______________________ 12

i. Power Factor 13

1. 100% load ________________________ 14

2. 75% load ________________________ 15

3. 50% load ________________________ 16

4. 25% load _______________________ 17

j. Part Load KW (based on ARI Standard) 18

1. 100% load ________________________ 19

2. 75% load ________________________ 20

3. 50% load ________________________ 21

4. 25% load ________________________ 22

2. Evaporator 24

a. Tons ____________________min. 25

b. Leaving water temperature ___45______________max. 26

c. Entering water temperature ___55 _____________ 27

d. Gallons per minute _____ ____________min. 28

e. Water pressure drop ___________________max. 29

f. Number of passes ______________________ 30

g. Fouling factor .00010_ 31

h. Water velocity ____________________max. 32

i. Water velocity minimum ____________________min. 33

j. Suction temperature ________________________ 34

k. Minimum tube wall thickness ____________________min. 35

3. Condenser 37

a. Total heat rejection ____________________min. 38

b. Entering water temperature ____________85______max. 39

c. Leaving water temperature ___________92.8_____ 40

d. Gallons per minute ____________________min. 41

e. Water pressure drop ____________________max. 42

f. Number of passes ________________________ 43

g. Fouling factor .00025 h.44

Water velocity ____________________min. 45

i. Refrigerant condensing temp. __________________max. 46

j. Minimum tube wall thickness ____________________min. 47

4. Certified Data to be Provided 49

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KY

SPECIAL CONDITIONS 01050 - 8

a. Certified motor curves ________________________ 1

b. Certified gear losses if gear drive 2 machine _____________________ 3

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KY

SPECIAL CONDITIONS 01050 - 9

NEW MATERIALS 1

All materials furnished under the contract shall be new and of first 3 quality. 4

Material shall bear Underwriters' label or other acceptable 6 independent laboratory, where such standard has been established and 7 listed by Underwriters' Laboratories, Inc. 8

Materials, equipment and appliances shall conform to latest 10 standards of: 11

Kentucky Building Code & BOCA Mechanical Code 13

Air Conditioning and Refrigerating Engineers Institute 14

American National Standards Institute 15

American Society of Mechanical Engineers 16

American Society of Testing Materials 17

National Electrical Manufacturer's Association 18

National Electrical Code 19

American Society of Heating, Refrigerating and Air 20

Conditioning Engineers 21

Use extreme care in selection and installation of equipment to 23 insure that noise and vibration are held to absolute minimum. 24

Correct objectionable noise and vibration. 25

SUBMITTALS 28

Submittals, brochures of equipment, material, literature, etc., 30 shall be submitted as directed to the Engineer for approval in the 31 required number of copies. The approval of these drawings will not 32 release the Vendor of the responsibility for details and dimensions 33 and compliance with the Specifications. 34

The Vendor’s attention is directed to the fact that he is requested 36 to check and approve all submittals, brochures, literature, etc., 37 prior to submission to the Engineer for review. 38

Submittals shall include the manufacturer’s recommendations as to 40 size, arrangement, and construction of auxiliary equipment. 41

All submittals shall be submitted as soon as possible after an 43 award. 44

INSURANCE (This section shall apply only to those Vendors who are 47 required to perform work with their own forces at the job site.) 48

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KY

SPECIAL CONDITIONS 01050 - 10

The Vendor shall provide and include in his Bid Price the cost of 1 the following insurance: 2

(1) Workmen’s Compensation – Kentucky Statutes 3

(2) Public Liability - $1,000,000 combined single limit 4

(3) Property Damage - $1,000,000 combined single limit 5

(To include all vehicles and equipment owned or non-owned 6 for use on the project.) 7

Generally 10

The Vendor shall not commence work under this contract until he has 12 obtained all insurance required under the conditions of the 13 contract, nor shall the contractor allow any subcontractor until all 14 similar insurance required of the subcontractor has been obtained. 15

The Contractor shall furnish the owner with satisfactory evidence 16 that he has secured and is maintaining the required insurance 17 coverage. 18

There shall be endorsement in each of the above policies reading as 20 follows: 21

“It is hereby agreed that in event of a claim 23 arising under this Policy, the company will not 24 deny liability by reason of the insured being a 25 state, county, municipal corporation or government 26 agency.” 27

All insurance certificates shall be submitted in duplicate to the 29

Owner and carry the provision that a 30 – day written notice shall 30 be given prior to cancellation by the company. 31

END OF SECTION 01050 34