official bid document.pdf

RFB-58-19

OFFICIAL BID DOCUMENT

FOR

CHILLER PRE-PURCHASE - DOCJT

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KENTUCKY

This Official Bid Document consisting of pages 1 through 12, shall be used in submitting a bid document for the work. Copies will be furnished upon request by the authority issuing the Contract Documents.

THIS BID DOCUMENT SUBMITTED BY________________________________________________________________________

(Name and Address of Bidder)

DATE:_________________________________________ TELEPHONE:________________________________________________

TO: SEALED BID CLERK

403 WAPPING STREET, 2nd FLOOR

ENGINEERING AND CONTRACT ADMINISTRATION

COMMONWEALTH OF KENTUCKY

FRANKFORT, KY 40601-2638

PHONE: (502) 564-3050

GENTLEMEN:

This Bidder, in compliance with your Request for Bid No. RFB-58-19, and having carefully examined the Drawings and complete

Contract Documents as defined in Article 1 of the General Conditions as well as the Specifications for the work as prepared by

Division of Engineering & Contract Administration hereby proposes to furnish all labor, materials, supplies and services required to perform the specifics of the Contract Documents, within the time set forth therein and for the stated Bid Amount.

The Bidder hereby acknowledges receipt of the following Addenda:

ADDENDUM NO._____________ DATED______________ ADDENDUM NO._____________ DATED______________

(IF NONE HAVE BEEN ISSUED AND RECEIVED, INSERT THE WORD NONE.)

DOCJT - FUNDERBURK CHILLER PURCHASE

JUSTICE CABINET- DIVISION OF CRIMINAL JUSTICE TRAINING

LAW ENFORCEMENT TRAINING CENTER

RICHMOND, KY

FILE NO. 525-C8XA-CJ08-00

Award of Contract will be made based on Modified Life Cycle Cost Calculations and

Base Bid for the two (2) chillers as follows:

MODIFIED LIFE CYCLE COST CALCULATION

NOTE: Modified Life Cycle Cost Calculations and all blank spaces must be filled out in their entirety by the Bidder or the Bid will be considered non-responsive and rejected.

CHILLERS Nos. 1 & 2:

Centrifugal Refrigeration Machine

Model ____________________

Refrigerant ________________

Drive __________Open ____________Hermetic

Speed __________Constant ____________Variable

Compressor Type: _________ Conventional/Oiled

_________ Magnetic Bearing

NOTES:

This modified life cycle calculation considers the first cost (which is the bid price) and the estimated electric utility costs to operate the machine for 20 years. Maintenance costs will not be considered.

Estimated cost for consumption costs are calculated as:

$ = Tons x Hours x $/KWH x KW/Ton

The Present Worth Value factor is based on a 20-year life and an interest rate of 6%. Thus Pvf = [(1.06) 20-1]/0.06(1.06)20 = 11.470

The efficiency (KW/Ton) values for each bin must be filled in by the Vendor.

Values to three decimal places will be allowed (example 0.591). The value indicates a limit that will be used in factory testing. Therefore, 0.591 represents all values from 0.5900 to 0.5910 but does not represent 0.5911.

0.5911 is represented as 0.592.

Condenser water flow rate is constant (see specifications).

Chilled water flow rate is variable (see specifications).

Chilled water discharge temperature is constant (see specifications).

NOTE: THE AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF

INTEREST PAGE MUST BE PROPERLY EXECUTED FOR THE BID TO BE VALID.

For multiple-chiller procurements, flow rates are for each chiller.

If there is a math error in the extension, it will be corrected but revised

KW/Ton values may not be entered.

CALCULATION OF ANNUAL CONSUMPTION COST

CENTRIFUGAL CHILLERS Nos.1 & 2 (values are for each machine)

Complete the following chart:

[Do not change indicated values}

LOAD

ECWT

CW

FLOW

OPR.TONS

VAR.

SPEED

CONT.

TONS

OPEN

MOTOR

TOTAL

HOURS

/YR.

$/KW HR.

KW/TON

$ COST/YR

100 85.0 612 255

0.09

82.4 82.7 504 210

76.0 81.5 466 194

70.1 79.4 430 179

63.9 76.5 391 163

58.0 74.3 355 148

51.8 72.1 317 132

45.5 67.4 278 116

39.6 63.0 242 101

777 0.09

TOTALS 3195

TOTAL ANNUAL CONSUMPTION COST (EACH CHILLER) -------------------> $

CALCULATION OF MODIFIED LIFE CYCLE COST

A. Bid Price (Initial Cost) for (2)

Chillers $___________

Inclusive of materials, supplies, labor, delivery and services required to complete this procurement in accordance with the specifications and contract documents and any duly issued addenda for a Lump Sum Amount.

B. 20-Year Present Worth of Estimated Annual Electrical Costs

Total Annual Consumption (from above table) x 11.470 x (2) machines = $_____________

C. Total Modified Life Cycle Cost (A + B = C) $_______________

NOTES:

1. CW Flow – Chilled water flow (gallons per minute).

2. ECWT - Entering condenser water temperature.

3. Fouling factor for evaporator and condenser per specifications.

4. Base electrical energy cost of $.08 per KW-Hr.

5. Based on Cost: $ = (KW) (gross tons) (hours) ($/KW-HR).

Ton

KW/ton will be factory tested at four different points of entering condenser water temperature. One (1) point at 100% load and 85 deg.F. ECWT and the remaining three (3) points will be selected at Owner’s option.

In addition, the chiller will be tested at 25% load and 85 deg.F. ECWT for noise level compliance and to assure that surging is not present. Efficiency values will not be measured at this point.

Refer to specifications for capacity parameters and testing requirements.

** Operating tons shall be increased as required to include additional tonnage (gross tons) added for open-motor/compressor design and/or variable-speed control. If not applicable, mark each space “N/A”

METHOD OF AWARD

Award of Contract will be to that responsive, responsible firm having the lowest

Total Plant Modified Life Cycle Cost (Line C) meeting all the terms, conditions, specifications, etc., of this procurement.

Actual amount to be written on the Contract Document will be the Bid Price (Line

A) from Page 3 of that respondent who has the lowest Total Modified Life Cycle

Cost.

OFFICIAL BID DOCUMENT

AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST

I, HEREBY CERTIFY:

1. That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a partnership), or an officer and employee of the bidding corporation having authority to sign on it’s behalf (if the bidder is a corporation);

2. That the submitted bid or bids covering Division of Engineering and Contract Administration Request for Bid No. RFB-58-

19 have been arrived at by the bidder independently and have been submitted without collusion with, and without any agreement, understanding or planned common course of action with any other contractor, vendor of materials, supplies, equipment or services described in the Request for Bid, designed to limit independent bidding or competition; as prohibited by provision KRS 45A.325;

3. That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder, its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or bids.

4. That the bidder is legally entitled to enter into the contract with the Commonwealth of Kentucky and is not in violation of any prohibited conflict of interest, including those prohibited by the provisions of KRS 164.390; and 45A.330 to 45A.340 and

45A.455;

5. This offer is for thirty (30) calendar days from the date this bid is opened. In submitting the above it is expressly agreed that upon proper acceptance by the Division of Engineering and Contract Administration of any or all items bid above, a contract shall thereby be created with respect to the items accepted;

6. That I have fully informed myself regarding and affirm the accuracy of all statements made in this Official Bid Document including Bid Amount.

7. Unless otherwise exempted by KRS 45.590, the bidder intends to comply in full with all requirements of the Kentucky Civil

Rights Act and to submit data required by the Kentucky Equal Employment Act upon being designated the successful bidder.

8. That the bidder, if awarded a contract, would not be in violation of the Executive Branch Code of Ethics established by KRS

11A.001 through KRS 11A.990.

9. That the bidder is not debarred from doing business with federal agencies and that, if debarred during the life of the contract, the bidder will notify the Commonwealth buyer of record within seventy-two (72) hours of the federal debarment.

READ CAREFULLY – SIGN IN SPACE BELOW – FAILURE TO SIGN INVALIDATES BID

SIGNED BY:________________________________________ FIRM:______________________________________________

PRINT NAME:______________________________________ ADDRESS:__________________________________________

TITLE:_____________________________________________ ____________________________________________________

CITY STATE ZIP CODE

DATE:______________________________________________

TELEPHONE NO:___________________________________

FEDERAL ID. NO. OR SOCIAL SECURITY NO. EMAIL: ____________________________________________

*Disadvantaged Contractors, check type of certification:

WBE MBE DBE SERVICE-DISABLED VETERAN

*Disadvantaged Contractors attach a copy of certification.

OFFICIAL BID DOCUMENT – SUBMITTAL DATA

THE FOLLOWING ITEMS ARE HEREWITH ENCLOSED AS REQUIRED:

Sworn Required Affidavit For Bidders, Offerors And Contractors

Sworn Affidavit for Claiming Resident Bidder Status

Vendor Report of Prior Violations of KRS Chapters, 136, 139, 141, 337, 338, 341 and 342.

Bidder’s Qualifications.

COMMONWEALTH OF KENTUCKY

FINANCE AND ADMINISTRATION CABINET

SWORN STATEMENT REGARDING CAMPAIGN FINANCE LAWS

PURSUANT TO KRS 45A.110 AND KRS 45A.115

The following form relative to Campaign Finance Laws shall be completed in total, notarized and returned with your bid.

Responsibility of a bidder or offeror for a contract award shall not be made until the bidder or offeror provides this sworn statement.

REQUIRED AFFIDAVIT FOR BIDDERS, OFFERORS AND CONTRACTORS

FOR BIDS AND CONTRACTS IN GENERAL:

I. Each bidder or offeror swears and affirms under penalty of perjury, that:

a. In accordance with KRS 45A.110 and KRS 45A.115, neither the bidder or offeror as defined in KRS 45A.070(6), nor the entity which he/she represents, has knowingly violated any provisions of the campaign finance laws of the Commonwealth of Kentucky; and the award of a contract to the bidder or offeror or the entity which he/she represents will not violate any provisions of the campaign finance laws of the Commonwealth.

b. The bidder or offeror swears and affirms under penalty of perjury that, to the extent required by Kentucky law, the entity bidding, and all subcontractors therein, are aware of the requirements and penalties outlined in KRS 45A.485; have properly disclosed all information required by this statute; and will continue to comply with such requirements for the duration of any contract awarded.

c. The bidder or offeror swears and affirms under penalty of perjury that, to the extent required by Kentucky law, the entity bidding, and its affiliates, are duly registered with the Kentucky Department of Revenue to collect and remit the sales and use tax imposed by KRS Chapter 139, and will remain registered for the duration of any contract awarded.

d. The bidder or offeror swears and affirms under penalty of perjury that the entity bidding is not delinquent on any state taxes or fees owed to the Commonwealth of Kentucky and will remain in good standing for the duration of any contract awarded.

e. Pursuant to KRS 45A.480 the bidder or offeror swears and affirms under penalty of perjury, that all contractors and subcontractors employed, or that will be employed, under the provisions of this contract shall be in compliance with the requirements for worker’s compensation insurance according to KRS Chapter 342 and unemployment insurance according to KRS Chapter 341.

f. The bidder or offeror swears and affirms under penalty of perjury that the entity bidding is properly authorized under the laws of the Commonwealth of Kentucky to conduct business in this state; is duly registered with the Kentucky Secretary of

State to the extent required by Kentucky law; and will remain in good standing to do business in the Commonwealth of

Kentucky for the duration of any contract awarded.

g. By his signature, the offeror certifies that he is legally entitled to enter into this contract with the Commonwealth of

Kentucky, and by holding and performing this contract will not be violating any conflict-of-interest statue (KRS 45A.330, KRS 45A.335, KRS 45.340, KRS 45A.990, KRS 164.390) or KRS 11A.040 of the Executive Branch Code of Ethics, relating to employment of former public servants.

FOR “NON-BID” CONTRACTS (I.E. SOLE-SOURCE; NOT-PRACTICAL OR FEASIBLE TO BID; OR EMERGENCY

CONTRACTS, ETC):

II. Each contractor further swears and affirms under penalty of perjury, that:

a. In accordance with KRS 121.056, and if this is a non-bid contract, neither the contractor, nor any member of his/her immediate family having an interest of 10% or more in any business entity involved in the performance of any contract awarded, have contributed more than the amount specified in KRS 121.150 to the campaign of the gubernatorial slate elected in the election last preceding the date of contract award.

b. In accordance with KRS 121.330(1) and (2), and if this is a non-bid contract, neither the contractor, nor officers or employees of the contractor or any entity affiliated with the contractor, nor the spouses of officers or employees of the contractor or any entity affiliated with the contractor, have knowingly contributed more than $5,000 in aggregate to the campaign of a candidate elected in the election last preceding the date of contract award that has jurisdiction over this contract award.

c. In accordance with KRS 121.330(3) and (4), and if this is a non-bid contract, to the best of his/her knowledge, neither the contractor, nor any member of his/her immediate family, his/her employer, or his/her employees, or any entity affiliated with any of these entities or individuals, have directly solicited contributions in excess of $30,000 in the aggregate for the campaign of a candidate elected in the election last preceding the date of contract award that has jurisdiction over this contract.

http://www.lrc.state.ky.us/KRS/045A00/110.PDF http://www.lrc.state.ky.us/KRS/045A00/115.PDF http://www.lrc.state.ky.us/KRS/045A00/070.PDF http://www.lrc.state.ky.us/KRS/045A00/485.PDF http://www.lrc.ky.gov/KRS/139-00/CHAPTER.HTM http://www.lrc.state.ky.us/KRS/045A00/480.PDF http://www.lrc.ky.gov/KRS/342-00/CHAPTER.HTM http://www.lrc.ky.gov/KRS/341-00/CHAPTER.HTM http://162.114.4.13/KRS/045A00/330.PDF http://162.114.4.13/KRS/045A00/335.PDF http://162.114.4.13/KRS/045A00/340.PDF http://162.114.4.13/KRS/045A00/990.PDF http://162.114.4.13/KRS/164-00/390.PDF http://162.114.4.13/KRS/011A00/040.PDF http://www.lrc.ky.gov/KRS/121-00/056.PDF http://www.lrc.ky.gov/KRS/121-00/150.PDF http://www.lrc.ky.gov/KRS/121-00/330.PDF http://www.lrc.ky.gov/KRS/121-00/330.PDF

REQUIRED AFFIDAVIT FOR BIDDERS, OFFERORS AND CONTRACTORS

As a duly authorized representative for the bidder, offeror, or contractor, I have fully informed myself regarding the accuracy of all statements made in this affidavit, and acknowledge that the Commonwealth is reasonably relying upon these statements, in making a decision for contract award and any failure to accurately disclose such information may result in contract termination, repayment of funds and other available remedies under law.

Signature Printed Name

Title Date

Company Name

Address

Subscribed and sworn to before me by

(Affiant) (Title) of this _____day of ____________,20___.

(Company Name)

Notary Public

[seal of notary] My commission expires:

REQUIRED AFFIDAVIT FOR BIDDERS, OFFERORS AND CONTRACTORS CLAIMING RESIDENT BIDDER STATUS

FOR BIDS AND CONTRACTS IN GENERAL:

The bidder or offeror hereby swears and affirms under penalty of perjury that, in accordance with KRS 45A.494(2), the entity bidding is an individual, partnership, association, corporation, or other business entity that, on the date the contract is first advertised or announced as available for bidding:

1. Is authorized to transact business in the Commonwealth;

2. Has for one year prior to and through the date of advertisement

a. Filed Kentucky income taxes;

b. Made payments to the Kentucky unemployment insurance fund established in KRS 341.49; and

c. Maintained a Kentucky workers’ compensation policy in effect.

The BIDDING AGENCY reserves the right to request documentation supporting a bidder’s claim of resident bidder status. Failure to provide such documentation upon request shall result in disqualification of the bidder or contract termination.

Signature Printed Name

Title Date

Company Name

Address

Subscribed and sworn to before me by

(Affiant) (Title) of this _____day of ____________,20___.

(Company Name)

Notary Public

[seal of notary] My commission expires:

VENDOR REPORT OF PRIOR VIOLATIONS

ON CONSTRUCTION SEALED BIDS

This form is applicable to all sealed bids for construction projects issued by the Finance and Administration Cabinet, Division of

Engineering and Contract Administration (DECA) in accordance with KRS 45A.080.

The Prime Bidder on any construction sealed bid shall provide the required information attached, for the Prime Bidder, as an attachment to the bid.

The information required is specifically - any violations issued within the last five (5) calendar years of the following:

1. Violations of KRS Chapter 136 (Corporation and Utility Taxes);

1. Violations of KRS Chapter 139 (Sales and Use Taxes);

2. Violations of KRS Chapter 141 (Income Taxes);

3. Violations of KRS Chapter 337 (Wages and Hours);

4. Violations of KRS Chapter 338 (Occupational Safety and Health of Employees);

5. Violations of KRS Chapter 341 (Unemployment Insurance);

6. Violations of KRS Chapter 342 (Workers Compensation); and

7. Violations of Occupational Safety and Health Laws in any other states and at the federal level.

If there are no violations for a particular category, vendor should attach a statement to that effect.

If there are violations for a particular category, the vendor should list them and provide the following information for each: the date of the violation, a short description of the violation (including statutory citation), the name of the governmental enforcement agency involved, and the amount of any penalties imposed as a result of the final determination.

Please note that this information may be provided to other governmental agencies, such as the Kentucky Labor Cabinet, as part of the bid process. DECA reserves the unqualified right to disqualify any vendors from participating further in this bid process.

In addition, the successful prime bidder and subcontractors shall remain in continuous compliance with KRS 45A.485 during the life of any contract awarded, and shall notify DECA of any new final determinations of violations in any of the above-mentioned categories, which occur after contract award, and during the life of any contract awarded. Failure to comply with these requirements may result in the bidder and subcontractors being disqualified from participating in future bid opportunities for the Commonwealth.

COMPANY NAME: ____________________________________________

TAX PAYER ID #: ____________________________________________

THIS VENDOR VIOLATION FORM MAY BE SENT TO THE LABOR CABINET FOR VERIFICATION. PLEASE MAKE SURE

ALL YOUR VIOLATIONS ISSUED WITHIN THE LAST FIVE (5) YEARS ARE LISTED. IF YOU LIST “NONE” BUT THE

LABOR CABINET’S RECORDS SHOW OTHERWISE, YOUR BID MAY BE REJECTED. FOR A LIST OF YOUR VENDOR

VIOLATIONS, YOU CAN FAX OR EMAIL THE LABOR CABINET WITH YOUR REQUEST.

FAX NUMBER IS (502) 696-1984 OR EMAIL: wages@ky.gov .

Violation Category Date Description Govt. Enforcement

Agency

Amount of Penalties mailto:labor.wages@ky.gov

BIDDER’S QUALIFICATIONS

The Bidder’s Qualifications are required by the owner to be submitted as set forth herewith:

1. This firm is a Corp.________, Partnership________, or Proprietorship________.

2. A permanent place of business is maintained at:

STREET CITY STATE ZIP CODE

TELEPHONE NUMBER

3. The following construction plant and equipment will be made available for use on this contract:

4. In the event the contract is awarded the undersigned, surety bonds will be furnished by:

5. Experience of Contractor on other similar work:

6. We now have the following jobs under contract and bonded:

JOB TOTAL CONTRACT PERCENT COMPLETED