Scoring Rubric_Final.pdf

Evaluation of Proposal and Scoring Recap

Name of Proposer:

Yes No Letter of Submittal (Mandatory) Exhibit 1: Letter Provided ☐ ☐ Reviewer Initials:

Yes No Business Information (Mandatory) Attachment A: Business Information Provided ☐ ☐ Reviewer Initials:

Yes No Organizational Chart (Mandatory) Attachment A: Organization Chart Provided ☐ ☐ Reviewer Initials:

Pass Fail Evaluation of Eligibility Requirements (Mandatory)

Attachment B: Eligibility Requirements Meets Eligibility Requirements

☐ ☐ Reviewer Initials:

Pass Fail Evaluation of Minimum Qualifications (Mandatory)

Attachment B: Minimum Qualifications Meets Minimum Qualifications

☐ ☐ Reviewer Initials:

Evaluation of Desirable Qualifications (Scored)

Attachment B: Desirable Qualifications Desirable Qualifications – Scored

Points received

Reviewer Initials

Evaluation of Experience (Scored)

Exhibit 2: Evaluation of Experience Evaluation of Experience – Scored

Points received

Reviewer Initials:

Yes No Identification of Cost Percentages by Budget Category (Mandatory)

Attachment C: Identification of Cost Percentages by Budget Category. Completed - Provided

☐ ☐ Reviewer Initials:

Yes No Certifications and Assurances (Mandatory)

Attachment D: Certification and Assurances Completed - Provided

☐ ☐ Reviewer Initials:

Evaluation of Work Plan (Scored)

Exhibit 3: Evaluation of Work Plan Completed - Scored

Points received

Reviewer Initials:

Yes No References (Mandatory) Exhibit 4: References Provided ☐ ☐ Reviewer Initials

Grand Total of all Points Received Add all (3) Scored Sections here

DRAFT

Evaluation of Desirable Qualifications

Selection Points

Selection Points

Selection Points

Selection Points

Selection Points

Selection Points

Score

Meets ☐ 4 ☐ 3 ☐ 3 ☐ 2 ☐ 2 ☐ 2

Evaluation of Desirable Qualifications

16 points (possible)

Has five (5) or more years’ experience coordinating the collection and transportation of donated agricultural products to food bank distributors, food bank distribution centers, or both, for the redistribution to local hunger relief agencies in the state of Washington.

Has the experience and current capability to successfully acquisition food from food producers of varying sizes and types, including minority and vulnerable farmers such as veteran, women, and/or tribal owned food businesses.

Has the experience and current capability to achieve efficiencies of scale to carry out acquisitions and distributions;

targeting large volume food acquisition opportunities throughout the state of Washington

Has an established statewide hunger relief network that has been in existence for five

(5) or more years.

Has an electronic inventory management system to account for the acquisition and distribution of food.

Has five (5) or more years’ experience and knowledge of federal and state food inventory requirements, food safety, recall procedures, and all applicable regulations and laws.

Notes:

Total Points 4 points 3 points 3 points 2 points 2 points 2 points Total:

Evaluation of Experience

Selection Points Selection Points Selection Points Selection Points Score Insufficient ☐ 3 ☐ 1 ☐ 1 ☐ 1 Needs Improvement ☐ 5 ☐ 2 ☐ 2 ☐ 2 Good ☐ 8 ☐ 3 ☐ 3 ☐ 3 Exceptional ☐ 10 ☐ 5 ☐ 5 ☐ 4

Evaluation of Experience

24 points (possible)

Describe the service or similar services provided by the Proposer that indicates the organization’s experience coordinating the collection and transportation of donated agricultural products to food bank distributors, food bank centers, or both for the redistribution to local hunger relief agencies in the state of Washington. Include current statewide reach and/or the details of a scaled-up plan.

Describe the Proposer’s experience in acquiring large volumes (indicate total volume level over the last 12 months – in terms of pounds) of food through donations and if available include the percentage of food products that were at risk of ending up as food waste food.

Describe the Proposer’s experience and ability to timely distribute perishable foods to hunger relief organizations so that clients are receiving quality foods and there is minimum food loss

Describe the Proposer’s specific experience in working with vulnerable or socially disadvantaged food producers (i.e., minority, veteran, women, and tribal owned).

Notes:

Total Points 3-10 points 1-5 points 1-5 points 1-4 points Total:

Evaluation of Work Plan Selection

Points Selection Points Selection Points

Selection Points

Selection Points

Selection Points

Selection Points

Selection Points

Selection Points Score

Insufficient ☐ 0 ☐ 15 ☐ 1 ☐ 0 ☐ 1 ☐ 0 ☐ 1 ☐ 1 ☐ 0 Needs Improve-ment

☐ 1 ☐ 20 ☐ 2 ☐ 1 ☐ 2 ☐ 1 ☐ 2 ☐ 2 ☐ 1

Good ☐ 1.5 ☐ 26 ☐ 3 ☐ 1.5 ☐ 3 ☐ 2 ☐ 3 ☐ 3 ☐ 2 Exceptional ☐ 2 ☐ 30 ☐ 5 ☐ 2 ☐ 5 ☐ 3 ☐ 5 ☐ 5 ☐ 3

Evaluation of Work Plan

60 points (possible)

Provide a high-level brief sum-mary that describes how the Pro-poser in-tends to im-plement the Grant.

Describe in detail how the Proposer intends to imple-ment the Grant. At a minimum, the following compo-nents must be ad-dressed: 1) Acqui-sition process, 2) Identification method for foods that are at risk of becoming food waste, 3) Distribu-tion plan that de-scribes how the food will move from the food pro-ducer to the “last mile” hunger relief organization that will distribute the food to clients, 4) Showcase the sills and ability to pro-vide accurate in-ventory Reporting and Management,

5) Food Quality Controls, and 6) Fi-nancial capabilities to work on a reim-bursement basis.

If applicable, identify and describe addi-tional compo-nents of the Proposers Work Plan that the Proposer deems critical and include supporting documenta-tion.

Indicate the maximum amount of funding that the Proposer can accept for this Grant. Keep in mind that this is a re-imburse-ment Grant.

Describe in de-tail the key com-munications and outreach efforts that the Pro-poser will en-gage in to en-sure successful administration of the Grant – include specific efforts to reach tribal communi-ties.

Clearly outline timeline of key tasks and deliv-erables – by month.

Describe in de-tail any specific efforts that will focus on mi-nority, veteran, women, and tribal owned food produc-ers.

Describe in de-tail any specific efforts to tar-get specific food products or types (pro-duce, grains, or protein)?

List of distribu-tion partners and/or other key partners that the Pro-poser has iden-tified to partici-pate in this Grant – include all tiers and the partners role in this Grant.

Notes:

Total 0-2 points 15-30 points 1-5 points 0-2 points 1-5 points 0-3 points 1-5 points 1-5 points 1-3 points Total: