SCOPEO~1.PDF

CITY OF DETROIT DEMOLITION PROGRAM

BACKFILL AND SITE FINALIZATION SERVICES

Date: 8/24/2026

I. INTRODUCTION

A. Intent. As directed by the City of Detroit (hereafter “Owner”), this Scope of Services (hereafter “these Services”) is intended to improve neighborhoods and improve the quality of life of residents through the demolition of blighted residential structures.

B. Revisions to this Scope of Services. The Owner reserves the right to revise these Services over time to maximize efficiency and to mitigate any potential hazards to public health and safety or disturbances to the neighborhood.

C. Clarifications to this Scope of Services. At its sole discretion, the Owner reserves the right to clarify these Services at any time. The Contractor is not entitled to any upward adjustment in price/cost or any additional fee because of any clarifications to these Services by the Owner. The Contractor may be required to deduct costs if the clarification to these Services reduces the work, material, or labor required.

II. GENERAL REQUIREMENTS & PROTOCOLS

A. Project Manager. The Contractor must assign a Project Manager who will serve as the point of contact for the Owner or any enforcement agency or regulatory authority on matters related to these Services. The Project Manager shall have the authority to act on behalf of the Contractor on all matters related to the performance and execution of these Services.

B. Qualified Personnel. The Contractor must assign qualified personnel to perform or execute all aspects of these Services. Personnel must possess all necessary accreditations, licenses, endorsements, or certifications as required by all applicable laws, regulations, rules, or industry standards. Personnel must also possess the necessary experience to execute these Services safely, efficiently, and effectively as required by all applicable laws, regulations, rules, or industry standards. The Contractor must provide the Owner with copies of the accreditations, licenses, endorsements, certifications, or work history of any person assigned to perform any aspect of these Services upon request.

C. Professional Conduct. Throughout the execution of these Services, the Contractor must maintain a friendly and professional demeanor whenever interacting with the public, the Owner, or any representative of an enforcement agency or regulatory authority.

D. Responsibility for Sub-contractors. The Contractor is responsible for the work of any sub-contractor who performs or executes any aspect of these Services.

E. Equipment and Materials. The Contractor must provide all necessary equipment and materials to execute these Services safely, efficiently, and effectively. Equipment and materials must meet or exceed the requirements set forth in all applicable laws, regulations, rules, or industry standards. The Contractor must interpret equipment and materials in the broadest sense to include vehicles, trailers, containers, tools, personal protection equipment, and all other equipment and materials necessary to perform or execute these Services. Upon request, the Contractor must provide the Owner or any enforcement agency or regulatory authority with copies of any available documentation on the equipment or materials used in the performance or execution of these Services.

F. Permits. The Contractor must ensure possession of all necessary permits to execute these

Services. The Contractor must ensure that all permits are current and valid throughout the performance of any applicable Services. The Contractor must present a copy of any permit to the Owner or any enforcement agency or regulatory authority upon request.

G. Record/Document Creation and Retention. The Contractor must create and/or retain all necessary documents, including photographs, associated with these Services. The Contractor must keep and maintain accurate, complete, and orderly records of all documents associated with these Services for a period of seven (7) years from the date of the last payment under the associated Agreement or assignment of work. The Contractor must provide any documents associated with these Services to the Owner or any enforcement agency or regulatory authority within a reasonable time of request as determined by the requesting party at its sole discretion. The Contractor must ensure that every document is clear and/or legible. If the requesting party determines that any document is unclear or illegible, the Contractor must either provide a clear and/or legible copy of the document or provide a signed attestation of the information contained in the document within a reasonable timeframe as determined by the requesting party at its sole discretion.

H. Reporting and Requests for Inspections. As directed by the Owner, the Contractor must use the designated system to:

a. Accurately and timely report on planned and actual activities covered under these Services, and

b. Request the required inspections

The Contractor must comply with the most current version of the policy/protocols on data and document reporting or any other such policy/protocols that the Owner may implement during the term of the Agreement.

I. Cooperation, Coordination, and Communication. The Contractor must fully and openly cooperate, coordinate, and communicate with the Owner on all matters related to the performance or execution of these Services, and the Contractor must comply with any direction or guidance provided by the Owner. Communications may include but are not limited to daily or weekly schedules of any activities associated with these Services.

The Contractor must fully and openly cooperate, coordinate, and communicate with any representative of an enforcement agency or regulatory authority with jurisdiction over any aspect of these Services. Unless governed by any applicable confidentiality rules or laws, the Contractor must immediately convey in writing any communication from an enforcement agency or regulatory authority to the Owner. If the communication is governed by any applicable confidentiality rules or laws, then the Contractor must immediately convey that communication when legally permitted to do so.

J. Monitoring, Inspection, and Oversight. The Contractor must allow the Owner or any representative of an enforcement agency or regulatory authority to monitor or inspect all aspects of these Services at any time.

The Owner may stop all work at an assigned site or all assigned sites if the Contractor improperly performs, or is reasonably suspected of improperly performing, any aspect of these Services. The Owner may also stop work at an assigned site or all assigned sites in the interests of public health, safety, or welfare.

The Contractor is not entitled to reimbursement for any additional cost(s) or fee(s) resulting from a work stoppage by the Owner.

K. Compliance with all Applicable Laws, Regulations, Authorities, and Rules. The Contractor must perform or execute these Services in compliance with all applicable federal, state, and local laws, regulations, authorities, and rules. The Contractor must ensure that all assigned personnel possess working knowledge of all applicable federal, state, and local laws, regulations, authorities, and rules.

L. Additional Notification Requirements. All notifications, whether initial or revised, must include all supporting documentation. Documentation may include, but is not limited to:

a. Date- and time-stamped, color photographs that document any impediments to demolition.

b. Alternative control methods document for class I work.

M. Discrepancies. In the case of any discrepancy between these Services and any applicable laws, regulations, authorities, or rules, the most stringent requirement(s) shall apply as determined by the Owner at its sole discretion.

N. Verify the Assigned Site(s) and Identify Parcel Boundaries. Prior to the execution of each aspect of these Services, the Contractor must verify the assigned site(s) and identify the parcel boundaries. The Contractor must utilize all available resources (i.e. photos, aerial images, etc.) to ensure these Services target the correct site(s). If questions arise as to which site is assigned, the Contractor must immediately contact the Owner for clarification and hold all Services for that site until the Owner provides clarification.

Requests for clarification on an assigned site shall not entitle the Contractor to any upward adjustment in price/costs or any additional fee for that site. The Contractor is not entitled to any compensation for work performed on any unassigned site(s), and the Contractor is responsible for any damage resulting from work performed on any unassigned site(s), including all costs to repair or replace any damage.

O. Days and Hours of Operation. The Contractor may perform or execute these Services

Monday through Friday from 7:30 a.m. until 5:30 p.m. However, on days when sunrise and/or sunset fall within the allowable hours of operation, the Contractor operations are restricted to sunrise and/or sunset.

P. Limitations on Work Area. The general work area for each site is limited to the parcel boundaries. At no time is the Contractor allowed to use an adjacent or a surrounding property to execute any aspect of these Services unless otherwise permitted in writing by the Owner. This includes but is not limited to property access, staging/storing of equipment, or stockpiling of any materials.

Q. Document Site Conditions. The Contractor must document site conditions as directed by the Owner. Failure to thoroughly and adequately document conditions creates a presumption of responsibility on the part of the Contractor for any damage that occurs on or around the assigned site(s).

R. Use of Public Streets, Sidewalks, and Alleyways. The Contractor may use public streets and alleyways for the temporary parking of vehicles and equipment that are necessary to perform or execute these Services. However, the Contractor must comply with all applicable federal, state, and local laws, regulations, authorities, and rules, and the Contractor must ensure safe passage of pedestrian and vehicular traffic around the work area.

S. Protection of Persons, Infrastructure, and Surrounding Property. In every aspect of these Services, the Contractor must exercise all necessary and appropriate care to protect all persons from harm or injury and protect infrastructure and property (both real and personal) from damage. This includes but is not limited to any structures, vehicles, improvements (i.e. fencing), appurtenances, and landscaping on surrounding properties.

The Contractor must execute these Services in a manner that avoids the creation of any hazard, undue disturbance, or nuisance to the community.

T. Cleaning. At the end of each working day, the Contractor must ensure that the sidewalks, streets, alleyways, and surrounding properties are free of dust, debris, and other potential nuisances.

U. Corrections. The Contractor is responsible for these Services through the term of the

Agreement. The Contractor is responsible for any errors, oversights, or deficiencies in the execution of these Services, and the Contractor is not entitled to reimbursement for any additional cost(s) or fee(s) for the correction of any error, oversight, or deficiency.

Acceptance or approval of any aspect of these Services by the Owner does not relieve the Contractor of the responsibility to correct any errors, oversights, or deficiencies at the Contractor’s expense.

Furthermore, the Contractor is responsible for any damage that results from the execution of these Services, and the Contractor must repair or replace any damaged infrastructure or property at the Contractor’s expense. The Contractor must replace any damaged sidewalk, curb, street, or alley in accordance with the specifications of the jurisdiction with authority (City of Detroit, Wayne County, or State of Michigan).

Finally, the Contractor is responsible for any hazardous condition, undue disturbance, or nuisance that results from the execution of these Services, and the Contractor must correct any such hazardous condition, undue disturbance, or nuisance that may adversely affect surrounding persons or property at the Contractor’s expense.

V. Withholding Payment. The Owner reserves the right to withhold any payment amount in part or in whole until all work is completed in accordance with these Services as determined by the Owner.

Furthermore, the Owner reserves the right to withhold any payment in an amount equivalent to the costs incurred for the correction of any errors, oversights, or deficiencies on the part of the Contractor. The Owner also reserves the right to withhold any payment in an amount equivalent to costs incurred for the repair or replacement of any damage caused by the Contractor, and finally, the Owner reserves the right to withhold any payment in an amount equivalent to costs incurred for the correction of any hazardous condition, undue disturbance, or nuisance caused by the Contractor.

W. Verify Disconnection of Electric, Gas, and Communications Services. Prior to any demolition work on each assigned site, the Contractor must review the electric and gas clearance statements to ensure that those clearances are current and valid. If either the electric or gas clearance statements are expired or invalid, the Contractor must contact the Owner as directed and hold any demolition work until a current and valid clearance is provided.

Upon mobilization to each assigned site for any demolition work, the Contractor must inspect the site to confirm that the electric, gas, and communication services are disconnected. If the Contractor discovers a live service line to a site, the Contractor must immediately notify the Owner and hold demolition work until notified in writing by the Owner.

If the Contractor discovers a damaged utility line (i.e. leaking gas line or fallen electric line) on or around an assigned site, the Contractor must immediately notify the appropriate utility company and then immediately notify the Owner as directed. After said notifications, the Contractor must use caution tape to close off the area around the damaged utility line and demobilize to a safe distance away from the damaged line. The Contractor must remain on site until the utility company arrives, and the Contractor must keep contact with the utility company to know when the hazard has been resolved and the Services may resume. The Contractor must immediately inform the Owner when the hazard has been resolved.

The Contractor is not entitled to reimbursement for any additional cost(s) or fee(s) due to a delay caused by a live or damaged utility line.

X. Shut-off and Disconnection of Water Service. Prior to the start of demolition, the Contractor must properly shut off and disconnect water service to the assigned site(s) as directed by the Owner, and the Contractor must attend any training provided by the Owner related to the proper shut-off and disconnection of water services.

Y. Discovery of Flooding. If the Contractor discovers flooding on an assigned site, the Contractor must immediately mobilize to the site to properly shut off and disconnect water services as directed by the Owner. Following the shut-off and disconnection of the water services, the Contractor must properly pump out and discharge the water at their cost as directed by the Owner.

Z. Executed Notice to Proceed. The Contractor may not perform any aspect of these Services without an executed Notice to Proceed from the Owner. If the Contractor performs any work without an executed Notice to Proceed, then the Owner reserves the right to disqualify the Contractor from payment for any costs and/or fees for the work performed.

AA. Term of Performance. The Contractor must complete the Services within the term of performance specified by the Owner. The term of performance shall commence upon the date of the Notice to Proceed.

III. BACKFILL AND GRADING

A. General Backfill Materials Requirements. The Contractor must use backfill materials from sources approved by the Owner. At its sole discretion, the City reserves the right to approve new sources and/or rescind approval of existing sources at any time. The rescission of an approved source shall not entitle the contractor to any upward adjustment in price/cost. The City will notify contractors of any changes in approved sources in a form and manner convenient to the City. The Contractor assumes all responsibility for ensuring that fill material is acquired and transported from an approved source as of the delivery date of the material. The materials must meet the following requirements:

a. Part 201 Residential Cleanup Criteria. For any constituent of concern, all backfill materials must fall within the state residential cleanup criteria. However, at its sole discretion, the Owner may allow materials which contain concentrations of certain metals in exceedance of the state residential cleanup criteria so long as those concentrations fall within the glacial lobe background levels and an Environmental Professional has provided a reasoned explanation for such concentrations.

b. Physical Characteristics and Composition.

i. Backfill Materials Below 12” of Grade. All backfill materials below twelve inches (12”) of grade must consist of crumbling yellow clay, sand, or loam.

However, the clay content cannot exceed 35% of the materials, and blue and grey clay are expressly prohibited as backfill. If questions arise as to the clay content of the fill material, then the Contractor must provide documentation approved by the Owner that evidences the clay content at the Contractor’s expense. Source approval by the Owner does not absolve the Contractor of compliance with these requirements.

The Contractor may use residual broken or crushed rocks, concrete, bricks, blocks, or other masonry material as fill material for any void or excavation greater than three feet (3’) in depth so long as the materials are no larger than eight inches (8”) in diameter and the materials are free from contamination (i.e. paint, stain, mastic, etc.).

ii. Backfill Materials Within 12” of Grade. All backfill materials within twelve inches (12”) of grade must consist of sand or loam (no clay), and the materials must be completely free of pulverized or crushed building materials, construction debris, brush, and any other undesirable material. Backfill materials must have an organic content greater than ten percent (10%), but less than twenty-five percent (25%).

B. Submittal of Backfill Information and Documentation. The Contractor must provide all required information and documentation to the Owner in a form and manner as directed.

The Owner reserves the right to withhold approval of or deny any proposed backfill source with incomplete information or documentation, and the Owner shall have the final determination as to the completeness of the information and documentation.

C. General Backfill Requirements. Following Open Hole approval, the Contractor must fill all holes or voids which result from the demolition and removal of any structure, improvement, or appurtenance on the assigned site(s), and the Contractor must apply sufficient backfill materials so that the assigned site(s) are comparably level with the adjacent property(ies). The Contractor must appropriately compact all backfill material to avoid any excessive settling, sinkholes, or other unwanted depressions.

D. Owner’s Right to Question or Reject Backfill Materials. The Owner may inspect fill materials at any time, including materials that are loaded in trailers awaiting off-loading onto an assigned site. The Owner reserves the right to direct the Contractor to sample and analyze any backfill materials that the Owner reasonably suspects violate the requirements of this Scope of Services, and the Contractor must sample and analyze those materials as directed by the Owner at the Contractor’s expense.

Furthermore, the Owner reserves the right to reject backfill materials for any violation or suspected violation of this Scope of Services, and the Contractor must remove and dispose of those materials as directed by the Owner at the Contractor’s expense.

Following removal and disposal of the unacceptable materials, the Contractor must provide new backfill materials at the Contractor’s expense.

E. General Grading Requirements. The Contractor must uniformly grade the site to conform to any adjoining sidewalks, alleys, and properties, and the Contractor must comply with any directives or guidance provided by BSEED or any other City agency. The Contractor must grade the assigned site(s) in a manner which prevents both excessive run-off and pooling/ponding of water.

F. Request for Winter or Final Grade Inspection. Following the backfill and grading of the assigned site(s), the Contractor must request a Winter or Final Grade Inspection (as applicable) from BSEED as directed by the Owner.

G. Time Frame for Backfill, Grade, and Request for Inspection. The Contractor must backfill, grade, and request a Winter or Final Grade Inspection (as applicable) for each and every assigned site no later than fourteen (14) calendar days from the approval of the Open Hole Inspection by BSEED.

IV. SITE FINALIZATION

A. Sidewalk Replacement. At the Contractor’s expense, the Contractor must replace the entirety of any sidewalk flag that was cracked, heaved, or otherwise damaged during the course of these Services. The Contractor must replace sidewalks in accordance with the specifications of the jurisdiction with authority (City of Detroit, Wayne County or State of Michigan).

B. Seeding and the Establishment of Turf. Following Final Grade approval, the Contractor must seed the entirety of the assigned site(s) with a “no mow” seed comprised of 100% dutch white clover, and the Contractor must apply the seed in accordance with the manufacturer’s specifications or recommendations. The Contractor may use an alternate seed with written approval by the Owner. The Contractor must mitigate wind interference and seed dispersion, and the Contractor must ensure that the seed holds sufficient moisture to germinate and establish turf. This may include, but is not limited to, the use of straw, seed blankets, or hydroseed.

V. COMPENSATION

A. Pre-Invoice Review. Prior to submitting any invoice, the Contractor must submit a request to the Owner to review the associated data and documentation that evidences satisfactory completion of the Services for which a payment request will be submitted.

The Contractor must submit the request in a form and manner prescribed by the Owner.

B. Request for Payment. The Contractor must submit all requests for payment in the form and manner prescribed by the Owner. The request for payment must include all supporting documentation required or requested by the Owner. Payment for each assigned site is based upon (a) the Owner-approved prices and (b) the review and approval of all necessary data and documentation that substantiates satisfactory completion of these Services.

C. Adjustments in Price. At its sole discretion, the Owner reserves the right to adjust the price for any assigned site based upon the receipt and review of all necessary information and documentation.

The Contractor must submit a request for an adjustment to an approved price for each assigned site in the form and manner directed by the Owner. The start of any work related to the price adjustment at an assigned site prior to formal notification by the Owner may disqualify the Contractor from reimbursement/payment for those costs or fees.