Scope of Work Parking Lot and Pier Lighting.pdf

Department of Homeland Security United States Coast Guard

Scope of Work

For Parking Lot and Pier Lighting

RPUID: 00000

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U.S. Coast Guard

SHORE SIDE DETATCHMENT DEMOPOLIS

02 December 2024

Officer in Charge United States Coast Guard

Cutter WEDGE (WLR-75307 Demopolis, AL 36732

Submitted: MKC Zachary Mason Engineer Petty Officer

SCOPE OF WORK FOR REPLACEMENT OF PARKING LOT AND PIER LIGHTING

TABLE OF CONTENTS

Section Title Page

1 Description of Work 3

2 Submittals and Outcome 3

3 Project Performance Timeline 3

4 Location 3

5 Point of Contact 3

6 Drawings and Reference Files 4

7 Work Phasing 6

8 Availability of Utilities 6

9 Coordination 7

10 Contractor Use of Premises 7

11 Laydown Area 7

12 Storm Protection 7

13 Environmental Protection 7

14 Delivery and Storage 7

15 Receipt of Materials 8

16 Cleanup 8

17 Utility Outages 8

18 Security 8

19 Quality 8

20 Warranties 8

21 Final Inspection and Acceptance 8

22 Safety 9

1 DESCRIPTION OF WORK

U.S. Coast Guard Cutter WEDGE (WLR-75307) is accepting proposals for qualified individuals or firms to provide services for the removal of 12 LED parking lot and pier lights, removal of unnecessary electrical wiring or components, installation of 9 solar LED streetlights and 3 solar LED floodlights, installation of necessary electrical components or accessories, installation of necessary mounting equipment, and repair of remaining openings on light poles. Contractor will provide 9 new solar LED streetlights and 3 new solar LED floodlights to meet minimum specifications to adequately illuminate the required area and at minimum meet the specifications of lights being removed, necessary electrical components, mounting equipment, hardware, or any unlisted supplies needed for installation. Contractor will provide any trim, hardware, caulk, or sealing materials needed to complete. Contractor will also perform function tests on new lights. We request contractors furnish labor, materials, and equipment to replace above noted items. Prior to submitting a quote, it is mandatory to examine the SOW and it is highly recommended to conduct a site visit to the facility to take field measurements, evaluations, etc, and become familiar with existing conditions under which the work will be performed.

2 SUBMITTALS AND OUTCOMES

2.1 Safety Plan (see 22.3)

2.2 The Contractor shall submit a work schedule including all milestones within seven (7) calendar days following contract award.

2.3 Submit removal and application procedures for all building surfaces.

3 PROJECT PERFORMANCE TIME

The contractor must complete all work, deliverables, and outcomes within Thirty (30) calendar days after notice to proceed is given by the Government.

4 LOCATION

All work shall take place at:

U.S. Coast Guard Shore Side Detachment 1900 Coast Guard Road Demopolis, AL 36732

5 POINT OF CONTACT

The Government Point of Contact (POC) for this work is MKC Zachary Mason, (251)214-5671, Zachary.S.Mason@uscg.mil. All work shall be coordinated through the POC to minimize operational impacts to the unit during the execution of the work.

6 DRAWINGS AND REFERENCE FILES

Utilities Room (location for light breakers)

Pier light pole base

Middle Pier Light

End Pier Light

Front Entrance Sign with Light

Light for Sign

Front Entrance with small LED lights illuminating entrance

Lights before pier

Corner Pier Light

Light near street

Parking lot Light

Current Light Info Plate

7 WORK PHASING

Work shall be completed as expeditiously as possible; Contractor shall coordinate with the POC to coordinate phasing and job sequencing. Contractor shall submit construction schedule for Government review and approval prior to commencing in any work to be performed.

8 AVAILABILITY OF UTILITIES

Reasonable amounts of the following utilities will be made available to the Contractor without charge.

+ Electricity + Potable Water + Restroom facilities/showers

The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor shall be responsible for making connections including providing back flow preventer devices on connections to domestic water lines, providing transformers, and for disconnections. The POC shall designate the outlets available to the Contractor.

9 COORDINATION

The Contractor shall coordinate with the POC to minimize interference with Coast Guard operations or personnel. All work shall be coordinated with other trades involved in the project and carefully laid out in advance.

10 CONTRACTOR USE OF PREMESES

The Contractor will be working on a Coast Guard operational military installation.

Become familiar with and obey installations’ fire, traffic, and security regulations.

Personnel shall not stray from the immediate area of work nor direct avenues of ingress and egress unless authorized in advance by the Government.

11 LAYDOWN AREA

The Contractor will be provided with an uncovered lay-down area in the immediate vicinity of the work. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings, vehicles, boats, equipment, or pavement as a result of storage activities.

12 STORM PROTECTION

Should warnings of extreme weather (such as high waves, storm surge, wind of gale force) be issued, the Contractor shall take every practicable precaution to minimize danger to personnel, the work and adjacent property. Precautions shall include, but not be limited to, relocating barges, closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing fencing, scaffolding and other temporary work.

13 ENVIRONMENTAL PROTECTION

All Federal, State and local laws must be strictly adhered to. Demolition and construction debris shall be disposed of at a permitted facility.

14 DELIVERY AND STORAGE

Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations. Damaged or defective items shall be replaced.

Location of storage and staging area shall be designated by the POC. The contractor will be responsible for security of all materials and equipment.

15 RECEIPT OF MATERIALS

Shipment of equipment, materials, and supplies shall be addressed to the Contractor -not the Government. The Contractor must be on hand to accept shipments; the Government will not accept shipments.

16 CLEANUP

The Contractor shall keep the work area, including storage areas, free from accumulations of waste materials daily and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes. The Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpsters.

17 UTILITY OUTAGES

Before interrupting or shutting down any utility, make a request for the interruption to the POC at least two (2) working days before the anticipated interruption. Identify the utility, reason for interruption, proposed time of interruption, and duration of interruption. Do not interrupt utilities until authorized by the POC.

18 SECURITY

18.1 Working Personnel List.

The Contractor shall provide the COR with a list of names of all personnel who will be working on the site. The Contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on the site.

18.2 Personnel Identification

All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver’s license, or a company issued ID. The identification must be laminated and show facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

19 QUALITY

Quality of Contractor Furnished Material. Materials supplied by the Contractor shall be of a quality conforming to applicable Federal specifications.

20 WARRANTIES

All warranties and/or guarantees, either implied or expressed, for individual equipment shall be endorsed to the Government.

21 FINAL INSPECTION AND ACCEPTANCE

When the work is complete and ready for final inspection, submit a written request to schedule final inspection to the Government. Prior to such requests, all submittals must be complete and approved. Such requests shall allow a minimum of two (2) weeks notice prior to final inspection date.

22 SAFETY

22.1 General

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property and avoids work interruptions. The

Contractor shall provide appropriate safety measures including, but not limited to barricades, signs and signal lights as well as complying with the requirements of all applicable Federal, State and Local safety laws, rules and regulations.

22.2 Compliance

The Contractor is specifically required to comply with the requirements of the U. S.

Army Corps of Engineers "Safety and Health Requirements Manual" (EM 385-1-1, latest version available) and the “Accident Prevention” clause (FAR 52.236-13).

Once accepted, this safety plan shall become part of the contract requirements. Note:

This review/acceptance does not in any way relinquish the Contractor from responsibility for work site safety nor the obligation to comply with the OSHA regulations found in 29 CFR 1910 & 1926 or any other State or Local safety law, rule or regulation applicable to the contract work. The Coast Guard will cooperate fully with the Department of Labor (Occupational Safety and Health Administration) in their enforcement of OSHA regulations.

22.3 Safety Plan

The Contractor shall submit a written safety plan within seven (7) calendar days following contract award. At a minimum, this plan shall describe the Contractor's general safety program and identify specific safety provisions for hazards incidental to the contract work such as elevated working surfaces, working over water, working from floating work platforms, overhead crane operations or similar conditions of the work. This Safety Plan shall be approved prior to commencing any work on site.