Scope of Work-Bid Requirements

TIMBERLINE BOOSTER PUMP STATION REPLACEMENT

CITY OF YOUNG HARRIS

SCOPE OF WORK & BID REQUIREMENTS

Bid Let Date: Thursday, February 16, 2023 Bid Submittal Deadline: Friday, March 31st, 2023 at 3:00pm Owner: Engineer:

City of Young Harris Hussey Gay Bell Mayor: Andrea Gibby ATTN: Reid Dyer 50 Irene Berry Drive 322 West Main Street, Suite 2E Young Harris, GA 30582 Blue Ridge, Georgia 30513 Phone: (706) 379-3171 Phone: (404) 580-8600 Email: andreagibby@cityofyoungharris.net Email: rdyer@husseygaybell.com

Scope of Work:

Project Overview:

Work required under this project includes furnishing all materials, labor, equipment, etc. for the replacement of a water line and booster pump station which includes the installation of two (2) Grundfos Hydro Multi-E CRE 10-10 60Hz booster pumps and installing approximately 2540 linear feet of PVC water line with 6-inch diameter class 305 PVC water line or 6-inch diameter class 350 ductile Iron Pipe. Work on the booster pump station includes excavation and grading of the site, construction on-site of a new single-story building, associated site improvements and other facility upgrades per contract documents including site concrete paving, an asphalt access driveway, finish grading, erosion control and site stabilization, and all related activities required for a complete and functioning system. Work on the water line includes the replacement of all related valves, meters, curb stops, and related appurtenances to improve service for the Young Harris Water System.

The Following will be the Scope of Work for this Project:

• Timberline Drive is serviced by an existing water line and booster pump station which have significant engineering issues. The existing water line and booster pump station are to be left in place by the contractor. The purpose of this project is to excavate/grade the site for a new booster pump station; prepare the site pad and construct the building housing the booster pumps;

install new waterlines within existing rights-of-way next to the to-be abandoned existing water line, flush and test said line, and to make all connections necessary to allow water customers to utilize the new water line and booster pump.

• Site clearing for the Timberline Pump Station: the contractor will remove existing vegetation from the site, clear and grub, strip and stockpile topsoil and install temporary erosion and sedimentation control measures as needed and as specified on the Site Development Plans.

Except for stripped topsoil, cleared materials shall become the contractor’s property and shall be removed from the project site. Contractor will be responsible for locating all utilities prior to site clearing, and the Owner will arrange for the disconnecting of existing utilities when requested by the contractor. The Engineer will arrange for the flagging of the location of the pump station site prior to site clearing.

• Excavation for the Timberline Pump Station: the contractor will provide all labor, materials, equipment and incidentals required for all earthwork and related operations necessary to prepare the pump station site as shown on the Site Development Plans and in compliance with said Plans.

• Construction of the Pump Station building and site: the contractor will provide all labor, materials, equipment and incidentals necessary to construct a single-story building to house the two booster pumps, inclusive of the site pad and any required post-construction soil and sedimentation control, based on plans presented by the Owner. To the extent that the Owner’s building plan conflicts with the building design contained in the Site Development Plans, the Owner’s building plan shall control.

• Trenching for Waterline: the contractor will provide all labor, materials, equipment and incidentals necessary to perform all excavation, trenching and backfill operations required to complete the utility trenching work shown on the Site Development Plans in compliance with said Plans. The work may include excavation for manholes, vaults, electrical manholes, hand holes, conduits, cables, raceways and ducts and pipes; all backfilling, embankment and grading, boring, disposal of water and surplus material; and when necessary, the costs of obtaining off-site materials in excess of that available on site. The contractor shall be responsible for requesting a field locate of existing utilities prior to beginning work.

• Rock removal: the contractor will provide all labor, materials, equipment and incidentals necessary to remove rocks from utility trenches and the booster pump site as required by and in conformity with the Site Development Plans. No rock removal by explosive methods shall be allowed without the prior approval of the Engineer and Owner.

• Installation of waterline/ water distribution system: the contractor will provide all labor, materials, equipment and incidentals necessary to lay, install and connect pipes in compliance with the Site Development Plans. Only those materials specified in the Site Development Plans will be permitted. The contractor will perform all work necessary to connect a new water main to the existing water system. The work specifically includes installing gate valves, fire hydrants, water meters, pressure reducing valves, curb stops and other equipment as required by the Site Development Plans, as well as pressure and leak testing, disinfection of mains, and the transfer of water service from the old to new lines in such a way as to minimize water outages to water system customers.

• Installation of Booster Pumps: the contractor will provide and install two (2) pumps using the specifications in the Site Development Plans, including making all water and electrical connections, installing control panels and related equipment, and testing said components in strict compliance with the Site Development Plans.

• This work should be bid as a Lump Sum Bid with the following exceptions. Per unit pricing should be provided for the following: 1) price per square foot of rock removal; 2) price per ton to remove unsuitable/non-compactible soil; and 3) price per ton to obtain off-site fill material. ALL PER UNIT

AMOUNTS MUST BE PRE-APPROVED IN WRITING BY THE OWNER’S PUBLIC WORKS

DIRECTOR. NO SUCH CHARGES WILL BE PAID BY THE OWNER ABSENCT SUCH

APPROVAL.

• All work will be required to be completed within existing right-of-way or easement provided by the city.

• The City will work with the Contractor to locate all existing water and sewer service lines, if any.

The Contractor will be responsible for coordination with all other utility companies concerning utility conflicts (potentially including Blue Ridge Mountain EMC, Windstream & BalsamWest Fibernet), if any.

• The City will be responsible for obtaining any necessary permits from the County/State, if any.

• The work required for this project must start within 30 days of the Notice to Proceed and be completed within 180 days of receipt of such Notice but in no event shall the Work be completed later than October 31, 2023. The City may retain from the Contractor monies which may become due in the amount of FIVE-HUNDRED DOLLARS ($500.00) per day for each calendar day that the completion of the work may be delayed beyond the specified date.

• The Contractor shall be required to post a Performance and Payment Bond for this project.

• All material shall be new unless otherwise specified.

Bid Form:

• Submitted Bids should be in the form of a Lump Sum Bid with the additional Per Unit Pricing described in this Scope of Work. A Bid Form is attached hereto as Exhibit “A”.

• Bids shall be submitted in a sealed envelope to City Hall, marked: “TIMBERLINE BOOSTER

PUMP PROJECT”.

• No Bidder may withdraw its Bid within ninety (90) days after the actual date of the opening thereof.

Bid Schedule:

• Thursday, February 16, 2023: Bid Let Date.

• Tuesday, February 28, 2023 at 11:00 am at Young Harris City Hall: Optional pre-bid conference.

All interested bidders are strongly urged to attend.

• Friday, March 3, 2023 at 3:00pm: Deadline to present any questions in writing to Reid Dyer at rdyer@husseygaybell.com.

• Wednesday, March 8, 2023 at 5:00pm: Bid addenda, if any, will be published.

• Friday, March 31st, 2023 at 3:00pm: deadline for bids to be received at Young Harris City Hall.

• Friday, March 31st, 2023 at 3:05pm: Bid opening at Young Harris City Hall.

• October 31, 2023: deadline to complete all work under this project.

Other Items:

• Young Harris City Hall is located at 50 Irene Berry Drive, Young Harris, Georgia 30582.

• Bids must be received at City Hall by Friday, March 31st, 2023 by 3:00pm. Bids received after that time will not be considered.

• Bids in the case of Corporations not chartered in Georgia, must be accompanied by proper documentation that say Corporation is authorized to do business in the State of Georgia.

• The City reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in the City’s best interests. Being the lowest bidder on all or a portion of the project does not guarantee and award of the work.

Bid Documents:

• Invitation to Bid

• Scope of Work and Bid Requirements

• Engineer’s Site Development Plans

• Owner’s Building Plans

• Addenda, if applicable

** END OF SCOPE OF WORK & BID REQUIREMENTS **

EXHIBIT “A”

TIMBERLINE BOOSTER PUMP STATION REPLACEMENT

CITY OF YOUNG HARRIS, GEORGIA

BID SUBMITTAL FORM

COMPANY SUBMITTING BID: ___________________________________________

LUMP SUM BID AMOUNT: $ _________________________________________

PER UNIT PRICING:

• Rock removal (per square foot): $ ______________________________

• Removal of unsuitable/ non-compactable soil (per ton): $ ______________________________

• Obtain off-site fill (per ton): $ ______________________________

PRICE OF ADDITIONAL ITEMS DEEMED NECESSARY BY BIDDER TO COMPLETE THE

BID (List on separate sheet number of items required and unit price, where applicable. The prices listed here would be in addition to the Lump Sum and Per Unit amounts listed above.)

NAME & TITLE OF PERSON SUBMITTING BID:

Printed Name & Title Signature

Date of Bid