School_Zone_Speed_Detection_Safety_Program_(Addendum_#2_Revision).pdf
PDF 202 KB Posted
- Attached to
- School Zone Speed Detection Safety Program
- Solicitation number
- Y26-131
- Issued by
- Orange County, Orlando City, Florida
About this file
This is an Addendum #2 Revision to a Request for Proposals (RFP) issued by Orange County, Florida for a School Zone Speed Detection Safety Program (Y26-131). The County seeks a single prime contractor to design, install, maintain, and operate an automated speed enforcement system at up to 120 school locations throughout Orange County and Orlando City. The solicitation requires a complete turnkey solution including speed detection cameras, mounting structures, warning signage, power systems, network connectivity, violation processing software, and payment collection platforms. Respondents must deliver a minimum of 24 speed enforcement cameras within 90 days of contract execution with service commencement by August 2026. Key deliverables include baseline traffic monitoring for a minimum of 72 hours at each site, site design and permitting including Florida Department of Transportation approval, installation at a minimum rate of five systems per month with full deployment within six months of notice to proceed, violation processing within five days, and ongoing maintenance with 24-hour response times and 72-hour repair windows. A non-mandatory pre-proposal conference is scheduled for Monday, March 2, 2026 at 10:00 AM via WebEx. Questions must be submitted by 5:00 PM EST on Wednesday, March 4, 2026. Sealed electronic proposals are due by 4:00 PM EST on Thursday, April 16, 2026 via the OpenGov e-Procurement Platform exclusively. The contract term is 10 years with milestone review clauses at years four and seven requiring equipment upgrades to current industry standards at no additional cost to the County.
The estimated contract budget is $31,464,000.00 with a firm fixed-fee structure comprising a monthly per-intersection-approach fee covering all labor, equipment, installation, maintenance, operation, design, permitting, utilities, data transmission, software, training, and first-class mailings, plus separate per-piece fees for certified mail processing and hourly rates for litigation support. All violation funds collected must be deposited into Orange County's qualified public depository through a County-designated lockbox and merchant services provider. Respondents must provide a minimum of five references for similar school zone speed detection systems completed within the last ten years, with at least two from federal, state, or local governmental entities, each demonstrating experience with a minimum of 40 schools. Evaluation criteria include qualifications of staff (20 points), qualifications of firm (20 points), technical approach (25 points), location (10 points), and fee proposal (25 points), with bonus points available for dislocated worker hires and Service-Disabled Veteran subcontractor participation. All contractors must comply with Orange County's Enterprise Security Standards for both internal applications and external data hosting, maintain comprehensive insurance including $1,000,000 commercial general liability and $1,000,000 business auto liability coverage, comply with E-Verify employment verification and drug-free workplace policies, and execute a Camera System Affidavit certifying non-foreign ownership under Florida Statute Section 287.138(1). The County reserves the right to reject any or all proposals, cancel the solicitation, expand the system to additional schools, or require relocation or removal of systems at no additional cost to the County.
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Text version
undefined
Y26-131
SCHOOL ZONE SPEED DETECTION SAFETY PROGRAM
Orange County, Florida
400 E South Street
Orlando, FL 32801
RELEASE DATE: February 18, 2026
DEADLINE FOR QUESTIONS: March 4, 2026, 5:00 pm
RESPONSE DEADLINE: April 16, 2026, 4:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://secure.procurenow.com/portal/orangecountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d
Orange County, Florida undefined
School Zone Speed Detection Safety Program
I. Introduction II. Submittal Instructions
III. Response (Submittal)
Attachments:
A - RFP Y26-131-AV FINAL
B - ATTACHMENT A - ISS - Enterprise Security Standards - External Data Hosting
Rev3
C - ATTACHMENT B - Orange County IT Standards
D - ATTACHMENT C - EnterpriseSecurityStandards-InternalApplications
E - ATTACHMENT D- Security QUESTIONAIRE
F - ATTACHMENT E - Camera System AFFIDAVIT
G - ATTACHMENT F Reference Verification Form undefined #Y26-131 Title: School Zone Speed Detection Safety Program
1. Introduction
1.1. Summary
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed responses for School Zone Speed Detection Safety Program (Y26-131)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, April 16, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement
Platform.Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated
OpenGov e-Procurement Platform shall be rejected.
1.2. Background
Orange County exercises the rights and privileges conveyed to it by the State of Florida, and the Orange
County Charter. It presently operates with an elected chief executive officer, Orange County Mayor, and six elected district commissioners, who together comprise the Board of County Commissioners.
Procurement is an essential function of the County, affecting all operational departments, ongoing projects and future initiatives. The Procurement Division is divided into three (3) Sections, the “Buying
Section”, the “Purchasing Section” and the “Contracts Section”.
The Orange County Procurement Division operates under the leadership of Carrie Mathes, MPA, NIGP-
CPP, CFCM, CPPO, CPPB as Procurement Division Manager and Chief Procurement Official in accordance with the Orange County Ordinance.
1.3. Contact Information
Orange County Procurement Point of Contact
Ana Villalona
Contracting Agent
Email: ana.villalona@ocfl.net
Phone: (407) 836-5640
Department:
Administrative Svcs., Procurement Division mailto:ana.villalona@ocfl.net tel:(407)836-5640
1.4. Timeline
Release Project Date February 18, 2026
Pre-Bid Meeting (Non-Mandatory) March 2, 2026, 10:00am
PRE-PROPOSALS CONFERENCE: NON-MANDATORY
VIRTUAL PRE-PROPOSAL CONFERENCE
A Non-Mandatory Virtual Pre-Proposal Conference will be held on MONDAY, MARCH 2, 2026, AT 10:00
AM (local time) virtually via WebEx. Attendance is not mandatory but is encouraged.
Interested parties may observe the meeting:
1. Virtually via WebEx Events at the following website:
https://ocfl.webex.com/ocfl/j.php?MTID=m763e7a
12f6cd50b19cc1edb907b6481b
Access Code: 2336 175 4162 Password:
Go2Meeting
Audio: 1-408-792-6300
OR:
2. By telephone at the following number: 1-408-
792-6300
Access Code: 2336 175 4162
Question Submission Deadline March 4, 2026, 5:00pm
Submission Deadline April 16, 2026, 4:00pm https://ocfl.webex.com/ocfl/j.php?MTID=m763e7a12f6cd50b19cc1edb907b6481b https://ocfl.webex.com/ocfl/j.php?MTID=m763e7a12f6cd50b19cc1edb907b6481b
2. Submittal Instructions
2.1. Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov Platform. Respondents shall create a FREE account with OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit.
Note: Firms shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated
OpenGov e-Procurement Platform shall be rejected.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
2.2. Timely Questions Regarding this Solicitation
TAKE NOTE:
The question and answer module of OpenGov IS being utilized for this solicitation.
Timely questions concerning this solicitation shall be submitted via the question and answer module in accordance with the deadline for questions: Wednesday, March 4, 2026 at5:00 pm EST.
Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The
County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Timely questions and answers will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume. Participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will also be in the form of a written addendum which, if issued, will be available for download. All addenda so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
https://secure.procurenow.com/signup
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
2.3. OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: support@procurenow.com
Phone: 1 (855) 680-4747
Hours: Mon-Fri 8am - 8pm EST mailto:support@procurenow.com
3. Response (Submittal)
Respondent acknowledges that they are solely responsible for reviewing their submission to ensure all files and attached documents uploaded are uncorrupted. Failure to perform quality assurance on your submission may result in your offer being deemed non-responsive if key data is omitted or inaccessible.
All offers shall be submitted on the County’s standard response forms as provided herein. Modification of the forms herein or submission on the respondent's quotation forms shall not be accepted and shall be deemed non-responsive.
3.1. Upload your Complete Response *
For upload items, electronic files must be in a common format accessible by software programs the
County uses. Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or .xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format
(.pdf.). Respondents will not secure, password protect or lock uploaded files; the County must be able to open and view the contents of the file. Respondents will not disable or restrict the ability of the County to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches.
*Response required
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