Schedule A-Statement of Work.docx
DOCX document 38 KB Posted
- Attached to
- Bridge Operations-Fort Street Bridge
- Solicitation number
- RFP-591-200000001437-1
- Issued by
- Wayne County, Michigan
About this file
This is a Statement of Work from the Michigan Department of Transportation (MDOT) for RFP No. 200000001437 seeking operational and custodial services for the Fort Street Bascule Bridge over the Rouge River in Detroit, Wayne County. The contractor must provide 24/7/365 bridge operations and custodial services in compliance with U.S. Coast Guard regulations, including trained personnel to operate the bridge, perform visual inspections of electrical/mechanical/hydraulic equipment, furnish supplies and labor for routine custodial duties, maintain accurate records, and appoint a Program Manager to oversee operations. The contract is expected to begin August 1, 2020, with 3 weeks advance notice provided to the contractor.
The pricing structure is based on a lump sum payment system, with no allowances for overtime, holiday pay, or travel expenses. Invoices must reflect actual work completed on a monthly basis and be submitted electronically. The contractor must maintain proper insurance coverage and is responsible for all training costs, supplies, and equipment needed for custodial duties. Liquidated damages of $200 per hour may be assessed after three warnings for bridge abandonment or other non-conformance issues. Subcontracting is permitted but the prime contractor must perform at least 50% of the original contract amount.
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Other files
| File | Type | Posted |
|---|---|---|
| Proposal-instructions-confidential-treatment-vendor-questions-worksheet.docx | DOCX document | |
| Attachment A-VIII Fort St Bridge.docx | DOCX document | |
| Attachment A-IV.docx | DOCX document | |
| Attachment A-VII Fort St Bridge.pdf | ||
| Attachment A-V.docx | DOCX document | |
| Schedule B Pricing.docx | DOCX document | |
| Attachment A-II.docx | DOCX document | |
| Attachment A-I.docx | DOCX document | |
| Contract terms.docx | DOCX document | |
| Attachment A-III.docx | DOCX document | |
| Attachment A-VI.docx | DOCX document |
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Text version
STATE OF MICHIGAN
Request for Proposal No. 200000001437 Fort St Lift Bridge Operational and Custodial Services Contract
SCHEDULE A
STATEMENT OF WORK CONTRACT ACTIVITIES
This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.
The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.
BACKGROUND
The work specified in this Request for Proposal (RFP) consists of providing contract services for operations and custodial services for moveable lift bridges owned by the State of Michigan (the State), Michigan Department of Transportation (MDOT). The Contractor will be required to provide custodial services and operate the bridge as necessary and as required by law. The drawbridge operations must comply with the United States Coast Guard Code of Federal Regulations, Title 33 Navigation and Navigable Waters, part 117 Drawbridge Operation Regulations (33CFR117)
Link to 33CFR117 below:
https://www.govinfo.gov/app/details/CFR-2010-title33-vol1/CFR-2010-title33-vol1-part117
SCOPE
The Contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the contract activities described in this RFP, including, but not limited to:
a) Opening and closing operations as required by law
b) Perform visual inspections of all electrical, mechanical and hydraulic equipment at the start of each shift (at all towers)
c) Furnish all supplies and labor required for routine custodial duties (at all towers)
d) Appoint a Program Manager who has the responsibility of handling all contract related issues and obligations and whose duties shall include, but not be limited to, the preparation and submittal of billings to MDOT; assurance that all required insurance remain in effect and that the Contractor has sufficient personnel and supplies to perform the bridge operating activities; the oversight of the bridge operations on the job site, the assignment of operators to work shifts, the summarizing of daily activities in the log book and the notification to the MDOT Program manager or his/her representative if any mechanical or electrical abnormalities occur.
e) Establish and maintain accurate records, in accordance with generally accepted accounting principles, of all expenses incurred for which payment is sought or made under the Contract, and said records to be hereinafter referred to as the "records". Separate accounts must be established and maintained for all costs incurred under the Contract.
f) Maintain the records for at least three years from the date of final payment made by MDOT under the Contract. In the event of a dispute with regard to the allowable expenses or any other issue under the Contract, the Contractor must thereafter continue to maintain the records at least until that dispute has been finally decided and the time for all available challenges or appeals of that decision has expired.
g) Permit MDOT, or its representative, to inspect, copy, or audit the records at any reasonable time after giving reasonable notice. The Contractor will provide final accounting, which MDOT may audit. Any audit will be for information only and will not affect the lump sum payments made under the Contract.
h) Perform all custodial duties as outlined in Attachment A-III
In the event of contract termination, within two (2) weeks of termination, MDOT must receive all daily work logs, records and any other documentation produced by the Contractor under the Contract prior to the Contractor being reimbursed.
NOTE: Subcontracting is permitted providing Prime Contractor will perform no less than 50% of the original Contract amount.
M-85 over the Rouge River, or the Fort Street Bascule Bridge The Fort St. bascule bridge is owned by MDOT and is located in the City of Detroit, Wayne County and crosses the Rouge River.
The Contractor must begin its mobilization activities and services upon execution of a contract and be ready to begin Contract Activities by the estimated start date of August 1, 2020. Contractor will be given a 3 week advance notice prior to starting.
· Opening and closing operations as required by law; 24 hours per day, 7 days a week and 365 days of the year as mandated by the United States Coast Guard 33CFR117.
· Provide trained personnel to operate the bridge 24 hours a day, 7 days a week and 365 days a year. The Contractor must be responsible to schedule all regular and back-up personnel for all work shifts, as determined by the Contractor and in accordance with United States Coast Guard regulations.
REQUIREMENTS
1. General Requirements
Only materials conforming to the requirements of the attached approved materials list (Attachment A-I) shall be used in the work. MDOT Program Manager or a designated representative can reject any material not up to specifications. It will be the Contractor’s responsibility to remove and replace all rejected materials. Said rejected material will be taken off the bridge property at once and not used on this project. Costs for removing and replacing rejected materials will be at the Contractor’s expense.
1.2. Training
The training of bridge operators shall be accomplished through a training program mutually developed by MDOT and the Contractor.
a.) The Contractor will be required to comply with all provisions of the "Bridge Operator Qualifications" (Attachment A-V) as adopted by MDOT. The training program should include minimum operating procedures for the bridge, and contain information on Coast Guard Regulations, MDOT and Coast Guard authority, and emergency procedures.
b.) The Contractor must have competent personnel trained as bridge operators in accordance with the Contract. MDOT will train the Contractor’s Program Manager in the operations of the bridges.
c.) The Contractor will be responsible for all training of the Bridge Operator Candidates (Minimum of 8 hours Classroom training and additional on-site training on the bridges to be operated). Training shall include but not be limited to: normal operational procedures, emergency operational procedures, communications procedures for telephone and marine radio, form preparation, and contact procedures. The on-site training will be conducted between 10:00 PM and 6:00 AM. Openings of the bridges for training purposes will be coordinated to minimize traffic disruption. The Contractor will be responsible for the classroom testing, grading and verification of all other requirements. All training will be conducted by the Contractor’s personnel. All classroom and on-site training and materials may be monitored by MDOT. The Contractor’s training personnel will be responsible for training and performance testing of all bridge operators. MDOT reserves the right to verify the competency of any Contractor’s personnel at any time.
d.) The Contractor must be responsible for implementing the final written and operational tests. Final written and operational tests must not be given to any bridge operator candidate unless and until the Contractor has certified in writing to MDOT that the Candidate has received all training that is required by the Contract.
e.) The Contractor must provide documentation and training materials.
Bidder Response
2. Acceptance
2.1. Acceptance, Inspection and Testing
The State will use the following criteria to determine acceptance of the Contract Activities:
a) Weekly inspection of all shifts must be conducted by the Contractor’s Program Manager using the "Contractor/ Operator’s Inspection” form (provided in Attachment-II) to ensure continued compliance with this specification. This form is to be signed, dated as today and time, and submitted to the MDOT Program Manager at the first of each month.
b) MDOT may make inspections at various times, and shifts, using the "Contractor's Operations Inspection" form. The Contractor must immediately resolve any and all discrepancies. Failure to resolve noted discrepancies within five calendar days will result in a determination of non-conformance and assessment of liquidated damages as detailed in Section 7.
3. Staffing
a) The Contractor must assure that all bridge operators employed are trained consistent with Section 1.2. Training. All such employees must have sufficient skill and experience to properly perform the work assigned to them, or the MDOT Program Manager may take action as prescribed below.
b) The Contractor must at all times be responsible for the conduct and discipline of its employees. Whenever the MDOT Program Manager shall determine that any person employed by the Contractor is not performing consistent with the contract requirements such person must, upon notice to the Contractor, be removed from the Contract and must not be re-employed on the Contract without written consent of the MDOT Program Manager. Should the Contractor fail to remove such persons, the MDOT Program Manager may withhold all payments, which are or may become due until such determinations are complied with.
c) The Contractor must respond in writing within ten days to the MDOT Program Manager answering any complaints filed by the public, the Coast Guard, or MDOT concerning the conduct of employees or operation of the bridges.
d) The Contractor must comply with the United States Department of Labor Standards Act. Employees working under the Contract must be considered as non-exempt workers and covered by minimum wage, overtime, record-keeping and child labor standards as established by this act. The Contractor must compensate its employees a minimum hourly rate equal to or greater than the current Federal minimum wage.
e) The Contractor must establish drug and alcohol program procedures as outlines in Attachment A-IV.
f.) The Contractor needs to assure that the personnel hired is able to perform duties as outlined in Attachment A-III, Custodial Duties of Bridge Operators, and insure the personnel hired is be able to follow procedures outlined in “General Bridge Operating Manual” (Attachment A-VI), “Specific Bridge Operating Manual” (Attachment A-VII) and “Instruction for Traffic Control Gate Malfunctions” (Attachment A-VIII)
3.2. Customer Service Telephone Number
The Contractor must specify its telephone number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls 24 hours a day, 7 days a week and 365 days a year.
3.4. Work Hours
The Contractor must provide Contract Activities 24 hours a day, 7 days a week and 365 days for the Fort St. Bridge.
3.5. Key Personnel
The Contractor must appoint the following key personnel. (Key Personnel must be identified with the bid response): Program Manager and Bridge Operators. List the individuals by title, program manager, bridge operators, etc. Contractor is to determine the number of individuals who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquires within 2 hours.
At least one of Contractor’s Key Personnel must be on-site at the Fort St Bascule Bridge 24 hours a day, 7 days a week and 365 days a year.
The Contractor must notify the MDOT Program Manager at least 14 calendar days before removing or assigning a new Contractor Representative.
Contractors Program Manager must have complete authority over the bridge operators and will be responsible for their removal, discipline, schedule etc. He/she or a designated representative will be the contact person for the Contractor in case of problems, disputes, etc.
The State has the right to recommend and approve in writing the initial assignment, as well as any proposed reassignment or replacement, of any Key Personnel. Before assigning an individual to any Key Personnel position, Contractor will notify the State of the proposed assignment, introduce the individual to the State’s Program Manager, and provide the State with a resume and any other information about the individual reasonably requested by the State. The State reserves the right to interview the individual before granting written approval. In the event the State finds a proposed individual unacceptable, the State will provide a written explanation including reasonable detail outlining the reasons for the rejection. The State may require a 10-calendar day training period for replacement personnel.
Contractor will not remove any Key Personnel from their assigned roles on this Contract without the prior written consent of the State. The Contractor’s removal of Key Personnel without the prior written consent of the State is an unauthorized removal (“Unauthorized Removal”). An Unauthorized Removal does not include replacing Key Personnel for reasons beyond the reasonable control of Contractor, including illness, disability, leave of absence, personal emergency circumstances, resignation, or for cause termination of the Key Personnel’s employment. Any Unauthorized Removal may be considered by the State to be a material breach of this Contract, in respect of which the State may elect to terminate this Contract for cause under Termination for Cause in the Standard Terms. It is further acknowledged that an Unauthorized Removal will interfere with the timely and proper completion of this Contract, to the loss and damage of the State, and that it would be impracticable and extremely difficult to fix the actual damage sustained by the State as a result of any Unauthorized Removal. Therefore, Contractor and the State agree that in the case of any Unauthorized Removal in respect of which the State does not elect to exercise its rights under Termination for Cause, Contractor will issue to the State the corresponding credits set forth below (each, an “Unauthorized Removal Credit”):
(i) For the Unauthorized Removal of any Key Personnel designated in the applicable Statement of Work, the credit amount will be $10,000 per individual if Contractor identifies a replacement approved by the State and assigns the replacement to shadow the Key Personnel who is leaving for a period of at least 10 calendar days before the Key Personnel’s removal.
(ii) If Contractor fails to assign a replacement to shadow the removed Key Personnel for at least 10calendar days, in addition to the $10,000.00 credit specified above, Contractor will credit the State $500.00 per calendar day for each day of the 10 calendar-day shadow period that the replacement Key Personnel does not shadow the removed Key Personnel, up to $10,000 maximum per individual. The total Unauthorized Removal Credits that may be assessed per Unauthorized Removal and failure to provide 10 calendar days of shadowing will not exceed $25,000 per individual.
Contractor acknowledges and agrees that each of the Unauthorized Removal Credits assessed above: (i) is a reasonable estimate of and compensation for the anticipated or actual harm to the State that may arise from the Unauthorized Removal, which would be impossible or very difficult to accurately estimate; and (ii) may, at the State’s option, be credited or set off against any fees or other charges payable to Contractor under this Contract
3.6. Organizational Chart
The Contractor must provide an overall organizational chart that details staff members, by name and title, and subcontractors.
3.7. Disclosure of Subcontractors
If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:
a) The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.
b) The relationship of the subcontractor to the Contractor.
c) Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.
d) A complete description of the Contract Activities that will be performed or provided by the subcontractor.
e) Of the total bid, the price of the subcontractor’s work.
3.8. Security
Contractor must maintain a secure environment while servicing the facility. The Contractor must comply with all security regulations and special working conditions as required by MDOT:
a) No one is allowed into the facility other than those individuals responsible for performing services.
b) In locations that include a security alarm system, Contractor must also properly set the security alarm when leaving (if applicable).
c) Failure to maintain a secure environment and set the security alarm (where applicable) will result in issuance of a complaint and possible cancellation of the Contract.
d) Any cost incurred from a security service or local police for false alarms caused by failure of the Contractor to properly set the security alarm will be the responsibility of the Contractor.
e) The MDOT Program Manager may require the Contractor to immediately remove any employee(s) from the agency's premises for just cause. The Contractor will assume any and all responsibilities relating to this removal.
f) The MDOT Program Manager must make final determination of a Contractor’s employee’s suitability for assignment to a specific location. Problems of this nature will be addressed with the Contractor's management.
g) Contractor personnel must be dressed in MDOT approved shirts with collars and sleeves, long pants, and safety shoes when on MDOT property. Shirts must include the Contractor’s name or logo and the employee's name must be printed or stitched on the shirt or a patch. All shirts must be one standard color.
h) Issue a photo identification card to all Contractor personnel, which must be worn on MDOT property. This card must include the individual’s photo, name, job title and company’s name and must be approved by the MDOT Program Manager.
The Contractor must explain any additional security measures in place to ensure the security of State facilities.
4. Project Management
4.1. Project Plan
The Contractor will carry out this project under the direction and control of the specified Program Manager. Within 14 calendar days of the Effective Date, the Contractor must submit a project plan to the MDOT Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.
A project work plan for managing implementation of the services must be specified and submitted to the MDOT Program Manage for review and approval.
Project management plan must identify methods, tools and processes proposed to oversee the project, address issues and changes as may arise, and keep the appropriate parties apprised of progress.
Contractor’s Work Plan, which must be approved prior to commencement of work, must include the following:
a) Material List (Attachment A-I) - indicating description, age, manufacturer, model and serial number of each piece. Materials must meet or exceed all requirements defined in Attachment A-I. All materials must be in the Contractor’s possession, available for use and fully operational, prior to Contract award.
b) Schedule of Operations - personnel expected to complete work on the Contract.
c) Name(s) of supervisors – 24-hour contact telephone numbers and best contact times.
d) Proof of Insurance as defined in the Standard Terms and Conditions must be provided to State of Michigan prior to Contract award.
e) Any misrepresentation by the Contractor of its ability to perform the work described in this RFP will be grounds for immediate termination. In such case, the Contract will be awarded to the next qualified bidder who can demonstrate the ability to perform the work.
4.2. Meetings
Contractor must meet with the MDOT Program Manager and other department project-leads, on a basis to be established by Program Manager and the Contractor, but must meet quarterly, at a minimum, for the purpose of reviewing progress and providing necessary guidance to the Contractor in solving problems that arise, and to continuously communicate with the agency/departmental project-lead.
The Contractor must attend the following meetings:
a) Kick Off Meeting
The State may request other meetings, as it deems appropriate.
4.2.1. Annual Service Review and Progress Meeting
a) The Program Manager may request an audit of the services provided each year under the specifications, terms, and conditions of the Contract.
b) An unsatisfactory audit may result in cancellation of the Contract under the terms of the Cancellation Clause in the Contract. Further, should the Contract be cancelled for cause, the Contractor so cancelled will not be allowed to participate in request(s) for continuation of this service.
c) The audit will consist of an evaluation of the total service quality, including responsiveness, timeliness of required reporting, and any other specifics as required under the terms of the Contract. The results of the audit along with Contract recommendations will be published by Purchasing Operations and distributed to the respective Agency(s).
d) Should the Contractor desire, a meeting will be arranged between all concerned parties within 10 calendar days of the date the Contractor received, or could have reasonably been expected to receive, his/her copy of the audit. This meeting will provide an opportunity for the Contractor to present his/her reactions to audit recommendations, including but not limited to:
I. Timely and accurate submission of invoices II. Implementation and adherence to contractor’s safety plan III. Quality of safety and operations training IV. Emergency response, and MDOT/US Coast Guard/ County/Citynotification procedures V. Timeliness of adjustments based on MDOT/ County/City comments VI. Coordination with MDOT/ County/City maintenance activities VII. Maintaining clean facilities
4.3. Reporting
The Contractor must submit, to the Program Manager, the following written reports (Provided in Attachment A-II):
a) Bridge Operator’s Report
b) Unnecessary Bridge Openings
c) Contractor/Operator’s Inspection
d) Equipment Check List
e) Accident Incident Report
The above listed reports are desired on a monthly basis. The Contractor must explain its reporting capabilities and any reporting that is included in its proposal. The reports can either be handwritten or typed (preferred). The reports need to be electronically sent to the MDOT Program Manager.
5. Ordering
5.1. Authorizing Document
The appropriate authorizing document for the Contract will be a State Issued Delivery Order which must be approved by the MDOT Program Manager to order any deliverables under the Contract.
6. Invoice and Payment
6.1. Invoice Requirements
All invoices submitted to the State for the Fort St Bascule Bridge must be sent via e-mail to Davisk2@michigan.gov
The invoices must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; and (f) total price. Overtime, holiday pay, and travel expenses will not be paid.
All invoices should reflect actual work done on a monthly basis.
6.2. Payment Methods
The State will make payment for Contract Activities via Electronic Funds Transfer (EFT).
As required by MCL 18.1283, the Contractor must electronically register with the State at www.michigan.gov/cpexpress to receive EFT payments.
6.3. Procedure
6.3.1. Work and Deliverables
Contractor must provide Deliverables/Services and staff, a detailed work plan, and otherwise do all things necessary for or incidental to the performance of work, as set forth below:
a) Operate the bridge using certified bridge operators. (Certified means documented training and testing provided by the Contractor Program Manager)
b) Post the Acknowledgment Forms
c) Provide MDOT Program Manager with complete bridge operator’s competency certification form
d) Provide proper supervisory personnel
e) Update and provide to the MDOT Program Manager all bridge opening logs
f) Inform the MDOT Program Manager of mechanical/electrical malfunction and/or failure to correct malfunction.
g) Inform the MDOT Program Manager of malfunctioning navigation lights
h) Inform the MDOT Program Manager of events that may have jeopardized bridge structural integrity, such as hits from vehicular traffic, vessel collision, etc.
i) Inform the MDOT Program Manager any time bridge operation is limited or stopped
j) Contractor Program Manager or a designee respond within 15 minutes to any telephone call made to the Contractor by MDOT
k) Contractor Program Manager or a designee respond in person within 30 minutes when requested
l) Advise the MDOT Program Manager when the Contractor Program Manager serves as a bridge operator
m) Inform the MDOT Program Manager of any complaints from citizens or public agencies
n) Notify the U.S. Coast Guard and the MDOT Program Manager within thirty 30 minutes of any restriction to waterborne traffic
o) Update and provide to the MDOT Program Manager all forms as required by MDOT and the U.S. Coast Guard
p) Resolve discrepancies noted on the Contractor’s Operations Inspection Form within five calendar days
q) Perform VISUAL inspections of all electrical, mechanical, and hydraulic equipment at the start of each shift. Contractor must inform MDOT of any irregularities found immediately upon the completion of the inspection.
r) Provide signs identifying the Contractor as the operator of the bridges. These signs will be affixed to the door of the bridge houses.
s) Cost for attire, identification cards and providing and affixing the signs must be included in the unit price for mobilization.
6.3.2. Control of the Work
a) Authority of the MDOT Program Manager: All work must be done to the satisfaction of MDOT Program Manager or designated representative who may elect to inspect/observe any work done by the Contractor.
b) Contractor Supervision: The Contractor must provide a Program Manager or a designee, who will be available locally, 24 hours a day, seven days a week, 365 days a year for the Fort Street Bascule Bridge for immediate contact for the purpose of supervising, training, scheduling and coordinating the Contract with the MDOT Program Manager. This employee will be MDOT’S contact person for day-to-day operations and emergency situations. The Contractor Program Manager may serve as a bridge operator. The Contractor is expected to return calls within 15 minutes. The MDOT Program Manager must be advised at all times as to identification and means of contacting the Program Manager. The Contractor’s Program Manager or his/her designee must have the authority to take immediate action to correct conditions determined by MDOT to be unsafe or not in compliance with the Contract.
c) MDOT reserves the right to temporarily and/or partially staff the bascule bridge with state employees in lieu of contracted employees. At least 28 days’ notice will be given to the Contractor before replacement of contract employees. Any cost adjustments to the Contract would be addressed when notice is given for use of state employees.
6.3.3. Miscellaneous
a.) At the beginning of the Contract the Contractor must inventory the bridge for all the equipment on the "Monthly Equipment Check List" form and sign the form as receiving the equipment. At the first of each month the Contractor must survey this equipment and fill out this form, sign it and submit it to the MDOT Program Manager’s office. The Contractor is to replace any missing or damaged equipment at their cost. If such discrepancies are not resolved within five calendar days and MDOT has to correct the deficient items, the Contractor will be billed for the entire cost incurred by MDOT to correct such items. A determination of non-conformance and assessment of liquidated damages will be added to MDOT’S cost as stated in the General Bridge Operating Contract Specifications.
b.) The Contractor must establish and maintain accurate records, in accordance with generally accepted accounting principles, of all expenses incurred for which payment is sought or made under the Contract. Separate accounts must be established and maintained for all costs incurred under the Contract.
c.) The Contractor must also establish and maintain bridge operator’s reports, unnecessary bridge openings, contractor’s/operator’s inspection logs, equipment checklists, and accident incident reports.
d.) The Contractor must furnish all supplies required for routine custodial duties including but not limited to changing light bulbs, (including those for the control house, gates and navigational system), toilet paper, brooms, mops, buckets, hoses, towels, cleaning solutions, hand soap, trash cans, trash can liners, de-icing chemical for sidewalks, snow shovels, window squeegees and extensions, etc. A power washer with hose for washing catwalks and railings should be a minimum 1 ½ hp, 1000 psi operating pressure, 2 gal/min 120 volt.
e.) Forms: MDOT has attached copies of all needed forms (Attachment A-II) as part of this RFP. The Contractor will be responsible for supplying all other copies needed during the length of the Contract. Completed forms must be legible.
f.) Utilities: MDOT will pay utility charges required for the operation of the bridge.
g.) Preservation of Property: The Contractor must take reasonable effort to protect MDOT property from damage. Negligence by the Contractor may require payment to correct these damages.
h.) Employee Safety: The Contractor must have a safety program in compliance with all safety policies/regulations/standards and practices of Michigan Occupational Safety and Health Administration (MIOSHA). The Contractor must provide all employees, the appropriate personal protective equipment to safely accomplish each task assigned. At a minimum the Contractor must provide safety equipment needed at various locations on the bridge sites that includes: life preservers, safety vests, hard hats, safety shoes, safety glasses, latex gloves for cleaning, 6 foot step ladder.
7. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages.
When the State determines that the Contractor has failed to conform to the terms of the Contract, as set forth in this contract, after the third written warning an assessment of liquidated damages may be made by the State against the Contractor. Sums assessed as liquidated damages shall not be considered penalties, but as damages due the State from the Contractor for failure to complete the work as contractually required. It is agreed that because of the potential damage to the public and because actual damages would be virtually incapable of determination, both as to amount and existence, at the time of the breech, liquidated damages shall be assessed according to the following:
a) Abandonment of Bridge
| In the event the bridge is left unattended (unattended means not on the bridge site) by a bridge operator or if the MDOT Program Manager or representative finds it necessary to remove a bridge operator due to his inability to perform the duties listed in the Contract as determined by the MDOT Program Manager, the Contractor must replace the bridge operator within one hour. After the third incident, an assessment shall be made of $200.00 per hour for each continuous whole hour the bridge is left unattended. |
| For purposes of this section, if the bridge is left unattended, the MDOT Program Manager shall assume that the bridge operator abandoned the bridge at the time of the last entry in the bridge opening log unless other compelling evidence can be presented to show otherwise. |
b) Other Cases of Non-Conformance All other cases of non-conformance may result in an assessment of up to $200.00 per occurrence after the third written warning as determined by the MDOT Program Manager, until conformance is achieved.
The Bidder has read AND agrees to the following specifications/requirements:
Check All that Apply
Schedule A – Statement of Work
Bidder Name:
If Contractor takes exception to any portion of the Schedule A, Statement of Work, provide detail of exception (s) in Response Box, below.
Bidder Response – Exception to Schedule A, Statement of Work.
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