Sch B3 Rest Area Snow Removal specs 7-17-26 Bay RA.docx
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- Solicitation number
- RFP 591 260000002327 1
- Issued by
- Bay County, Michigan
About this file
This file contains Snow Removal Specifications for Request for Proposal (RFP) No. 260000002327, issued by the State of Michigan for Janitorial/Grounds/Snow Services at 12 rest areas in the Bay Region. The specifications outline the contractor's responsibilities for snow and ice removal operations at these rest area facilities. Snow removal must be completed by 7:00 a.m. following any accumulation of 2 inches or more of snow on any day, including weekends and holidays, with multiple service trips required during heavy snowfall events. The work scope includes clearing entrance ramps, exit ramps, car parking areas, and truck parking areas. The contractor must apply granular or approved liquid deicer to maintain pavement safety after snow removal or during freezing precipitation as directed by the Program Manager. The contract emphasizes that "time is of the essence," requiring the contractor to respond to additional or emergency service calls within one hour of notification and to complete work within the shortest reasonable timeframe.
The contractor must furnish, operate, and maintain all equipment necessary to perform snow and ice removal services and is responsible for equipment maintenance and storage off State property. The Program Manager reserves the right to inspect all equipment for compliance with local, state, and federal codes and may reject non-compliant equipment. The contractor must notify the Program Manager no later than the next day after work completion and coordinate with the Program Manager for work inspection and approval to allow time for corrections if needed. Equipment failure is not an acceptable reason for failing to provide scheduled service. The State bears no responsibility for theft, vandalism, or damage to contractor equipment, and any accidents or damages on the premises must be reported immediately to the Program Manager.
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Michigan.gov/MiProcurement
SCHEDULE B.3 – SNOW REMOVAL SPECIFICATIONS
Michigan.gov/MiProcurement
SCHEDULE B.2 – GROUNDS MAINTENANCE SPECIFICATIONS
Request for Proposal (RFP) No. 260000002327 Janitorial/Grounds/Snow Services for 12 Rest Areas in Bay Region
SNOW AND ICE REMOVAL SPECIFICATIONS
A. General Requirements:
“TIME IS OF THE ESSENCE” in respect to snow and/or ice removal Contract Activities. The Contractor must perform Contract Activities in conformance with the provisions set forth herein and use due diligence to complete the work within the shortest reasonable period of time.
B. Snow Removal on Driving Surfaces
1. Snow removal shall be completed by 7:00 a.m. after each accumulation of 2” or more of snow on any given day including weekends and holidays. In cases of heavy snowfall, multiple service occurrences may be required during the day. Typical service is plowing 2” to 6” of snow accumulation. The Program Manager may request additional service trips to remove snow which has accumulated.
2. Areas for snow removal shall include entrance ramps, car parking areas, truck parking areas, and exit ramps.
3. Snow shall not be piled to cause a vision obstruction or hazard to the public; nor shall it be piled on sidewalks, or sidewalk “cuts”. All snow shall be pushed away from sidewalks and stored in the areas shown on the map (if provided) or in areas designed by the Program Manager.
4. BY STATE LAW no snow shall be pushed across or on to adjacent roads and shoulders.
5. Any accidents or damages on the premises must be reported immediately to the Program Manager.
C. Ice Removal
1. Granular or approved liquid deicer shall be applied anytime hard packed snow or ice remains on pavement after snow removal operation has been completed.
2. Deicer shall be applied during any period(s) of freezing precipitation as directed by the Program Manager.
D. Calls for Additional Services
1. The Program Manager may request additional or emergency snow/ice removal services as needed (drifting snow or other circumstances) and as determined by the Program Manager or designee.
2. The Contractor must respond and be in route to the call out location(s) within one hour of notification from the Program Manager or designee.
E. Work Approval
1. The Contractor must notify the Program Manager or designee no later than the next day after any work is performed.
2. The Contractor shall consult the Program Manager for inspection and tentative approval of work being accomplished, so that in the event of unsatisfactory work, sufficient time will be available for the Contractor to make corrections in a satisfactory manner within the time specified.
F. Equipment
1. The Contractor shall furnish, operate and maintain suitable and adequate equipment necessary to maintain entrance/exit ramps and all parking areas free from ice and snow.
2. The Contractor's snow removal equipment WILL NOT be stored on State property for any reason.
3. Under no circumstances shall the State be responsible for any theft, vandalism, or damage to the Contractor’s equipment.
4. The Program Manager shall have the right to inspect all equipment which is to be used in carrying out the terms of the Contract. Any equipment which does not comply with local, state, and federal codes, or with the Contract, may be rejected.
5. Equipment failure WILL NOT constitute an acceptable reason for failure to provide scheduled service.
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