SCD_Waiver_-_Fire_Systems_(2).pdf
PDF 933 KB Posted
- Attached to
- On Call Fire Alarm Inspection and Services
- Solicitation number
- 2026-ITB-376
- Issued by
- New Haven County, Connecticut
About this file
This file is an email chain and scope of work document related to fire systems services for New Haven Public Schools in Connecticut. The correspondence between Heather Barbarotta (Assistant Director of Operations and Sustainability) and Lilia Snyder indicates that the school district is seeking qualified contractors to provide sprinkler inspection and repair services, as well as fire alarm maintenance and repair services. As of the most recent communication dated May 19, 2026, the SCD Program does not have registered vendors available to perform these specialized fire alarm and sprinkler repair and maintenance services. The scope of work specifies that the on-call contractor must provide comprehensive sprinkler system services including testing, inspection, preventive maintenance, repairs, and emergency services in compliance with NFPA 13, 20, and 25 standards. Services are required on weekly, monthly, quarterly, and annual bases, with specific attention to fire pump inspections on a weekly basis and backflow prevention device inspections on a monthly basis. The contractor must cover both wet-side systems (sprinklers, standpipes, fire pumps) and electrical components (fire alarm devices, FACP equipment).
The contract requires the qualified contractor to furnish all materials, labor, supervision, tools, supplies, and documentation necessary to maintain compliance with NFPA standards, Connecticut State Fire Code, and Authority Having Jurisdiction requirements. The contractor must provide initial inspections and maintenance for all items, conduct five-year inspections including obstruction investigations and valve maintenance, and prepare required certifications and reports for both the New Haven Public Schools and the New Haven Fire Department. The work will be coordinated with the NHPS Facilities Department and building administration. No specific contract term, pricing information, set-asides, award dates, or response deadlines are identified in this document, which appears to be preliminary correspondence regarding the identification of qualified vendors rather than a finalized bid solicitation.
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Text version
Barbarotta, Heather
From: Lilia Snyder <lsnyder@newhavenct.gov> Sent: Tuesday, May 19, 2026 3:16 PM To: Barbarotta, Heather Subject: RE: SCD-Sprinkler and Alarm Inspection and Repair Services
At this tine the SCD Program does not have registered vendors to perform Fire Alarm and Sprinkler Repairs and Maintenance.
Lil
From: Barbarotta, Heather <Heather.Barbarotta@new-haven.k12.ct.us> Sent: Tuesday, May 19, 2026 2:50 PM To: Lilia Snyder <lsnyder@newhavenct.gov> Subject: RE: SCD-Sprinkler and Alarm Inspection and Repair Services
Please be cautious This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Lil. Please confirm if you have a vendor for Fire Alarm and Sprinkler Maintenance and Repairs.
Thank you- Heather
From: Lilia Snyder <lsnyder@newhavenct.gov> Sent: Monday, March 31, 2025 11:06 AM To: Barbarotta, Heather <Heather.Barbarotta@new-haven.k12.ct.us> Subject: RE: SCD-Sprinkler Inspection and Repair Services
This is a specialty service and we currently do not have vebndors who can perform this service-
From: Barbarotta, Heather <Heather.Barbarotta@new-haven.k12.ct.us> Sent: Monday, March 31, 2025 10:00 AM To: Lilia Snyder <lsnyder@newhavenct.gov> Subject: SCD-Sprinkler Inspection and Repair Services
Please be cautious This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Lil. I didn’t see a vendor listed on your sheet that performs these services. Do you have any vendors that can perform these services districtwide?
Brief Scope of Services
1. The work to be performed by the On-Call Sprinkler Inspection and Repairs Services Contractor under these Specifications shall consist of furnishing all material, labor, supervision, tools, supplies and other expenses necessary to fulfill all the details of Sprinkler Inspections and repairs related work orders issued by the New Haven Public Schools Facilities Department, including but not limited to Testing, Inspection, Preventive Maintenance, Repairs and Emergency Services as per NFPA 13, 20 & 25. On call Repairs and emergency services of every descriptions, including but not limited to inspections, adjustments, testing and replacement of parts for all sprinkler systems (wet/dry/Fire pumps/Sprinkler heads & Stand pipes) and related equipment covered under this contract and the preparation/furnishing of certifications and reports as required by NFPA 13, 20 & 25 to the City of New Haven Public Schools and the New Haven Fire Department.
2. Utilizing the information at hand (paragraph 2, above) and referring to NFPA 13, 20 & 25, the qualified contractor shall provide all necessary weekly, monthly , quarterly and annual inspection testing, and maintenance service, -Five year inspection and maintenance items (such as obstruction investigation Table 2-1) will be done. Valve maintenance (table 2-1) will be done. These services will include, (as appropriate to the specified system) but not be limited to the services required by NFPA 13, 20 & 25as summarized in Tables 2-1 (Sprinkler Systems), 3.1 & 3.2 (Standpipe and Hose Systems), (Fire Service Mains), 4-2.1 and 5-5.1 and NFPA 13, 20 & 25 (Fire Pumps), 9-1 (Valves and Fire Department Connections). The services of the qualified contractor shall cover both the wet-side (sprinklers, standpipes, etc…) and electrical (fire alarm devices, FACP, etc.) aspects of the system. The Initial Inspection shall include the first inspection and maintenance for all items. In addition, the contractor will be required to inspect on a monthly basis the back flow prevention devices installed on Fire Service. This should be done in conjunction with testing flow and tamper switches.
3. Note that the contractor is required to perform all weekly, monthly, quarterly and 5 year inspections (exclusive of pipe interiors) that are required by NFPA 13, 20 & 25. However for purposed of this bid, the only weekly inspections/maintenance and testing that are required are those in connection with Fire Pumps – see Table 5-
5.1 the only other weekly inspections are to our knowledge, covered by exceptions that permit them to occur monthly. Thus, the Contactor is required to perform all of the weekly inspections, maintenance and testing monthly. If field conditions indicate that the proper safeguards are not in place to permit exercising and exception, the Contractors shall immediately notify the owner so that such safeguards can be implemented.
Heather Barbarotta Assistant Director Operations and Sustainability New Haven Public Schools
ABM | Education 475-220-1647 (Office) Heather.Barbarotta@abm.com | www.abm.com | LinkedIn
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