SBE_Subcontracting_Plan.pdf
PDF 333 KB Posted
- Attached to
- LENEL ACCESS CONTROL MODERNIZATION AND INFASTRUCTURE UPGRADE SERVICES State and local contract opportunity
- Solicitation number
- 25-S-026
- Issued by
- District of Columbia
About this file
SBE Subcontracting Plan Summary
This is an SBE Subcontracting Plan document issued by the District of Columbia that establishes requirements for contractors and developers receiving government-assisted contracts and private projects with District subsidies. The plan applies to all construction and non-construction contracts exceeding $250,000 and mandates that at least 35 percent of the total contract amount be subcontracted to Small Business Enterprises (SBEs) or, if insufficient qualified SBEs exist, to Certified Business Enterprises (CBEs). For agency solicitations, the SBE Subcontracting Plan must be submitted with the bid or proposal, while for private projects, submission occurs with quarterly reports to the District of Columbia Department of Small and Local Business Development (DSLBD), the agency project manager, and the District of Columbia Auditor. Credit is awarded only for the portion of subcontracted work performed by SBEs or CBEs using their own organization and resources, with fully executed subcontracts required at every tier to receive credit. An exemption applies if the prime contractor or developer is a CBE and will perform the entire government-assisted project with its own resources without subcontracting any portion of services or goods.
The document specifies submission procedures, credit calculation methodologies, and documentation requirements, including affirmations required from agency contracting officers or project managers confirming CBE certification verification, timely submission of executed contracts to DSLBD within five days of signing, and compliance with SBE subcontracting plan submission deadlines. The form accommodates both agency contracts and private projects with District subsidies, requiring detailed beneficiary information, government-assisted project details, and comprehensive SBE/CBE subcontractor information at each tier, including company details, scope of work descriptions, contract periods, payment amounts, and subcontractor contact information. The plan ensures District compliance with the Small and Certified Business Enterprise Development and Assistance Amendment Act of 2014 and establishes accountability mechanisms through contractor affirmations under oath or affirmation that submitted information is true and accurate.
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Text version
SBE Subcontracting Plan – Revised October 2014
SBE SUBCONTRACTING PLAN
INSTRUCTIONS: All construction & non-construction contracts for government-assisted projects (agency contracts & private project with District subsidy) over $250,000, shall require at least 35% of the amount of the contract (total amount of agency contract or total private project development costs) be subcontracted to Small Business Enterprises (SBE), if insufficient qualified SBEs to Certified Business Enterprises (CBE). The SBE Subcontracting Plan must list all SBE and CBE subcontracts at every tier. Once the SBE Subcontracting Plan is submitted for agency contracts, options & extensions, it can only be amended with DSLBD’s consent.
SUBMISSION OF SBE SUBCONTRACTING PLAN:
For agency solicitations - submit to agency with bid/proposal.
For agency options & extensions - submit to agency before option or extension exercised.
For private projects - submit to DSLBD, agency project manager and District of Columbia Auditor, with each quarterly report. As private projects may not have awarded all contracts at the time the District subsidy is granted, the SBE Subcontracting Plan may be submitted simultaneously with each quarterly report and list all SBE/CBE subcontracts executed by the time of submission.
CREDIT: For each subcontract listed on the SBE Subcontracting Plan, credit will only be given for the portion of the subcontract performed, at every tier, by a SBE/CBE using its own organization and resources. COPIES OF EACH FULLY EXECUTED SUBCONTRACT WITH SBEs and CBEs (AT EVERY TIER) MUST BE PROVIDED TO RECEIVE
CREDIT.
EXEMPTION: If the Beneficiary (Prime Contractor or Developer) is a CBE and will perform the ENTIRE government-assisted project with its own organization and resources and will NOT subcontract any portion of the services and goods, then the CBE is not required to subcontract 35% to SBEs.
BENEFICIARY ( which applies Prime Contractor or Developer) INFORMATION:
Company: Contact # Email address:
Street Address:
all that applies, Company is:
a SBE a CBE CBE Certification Number:
WILL perform the ENTIRE agency contract or private project with its own organization and resources WILL subcontract a portion of the agency contract or private project
Company’s point of contact for agency contract or private project:
Point of Contact: Title:
Contact # Email address:
Street Address:
GOVERNMENT-ASSISTED PROJECT ( which applies Agency Contract or Private Project) INFORMATION:
AGENCY SOLICITATION
Solicitation Number Solicitation Due Date:
Agency :
Total Dollar Amount of Contract: $
*Design-Build must include total contract amount for both design and build phase of project.
35% of Total Dollar Amount of Contract: $
Total Amount of All SBE/CBE subcontracts: $ (include every lower tier)
PRIVATE PROJECT
District Subsidy:
Agency Providing Subsidy:
Amount of District Subsidy:
Date District Subsidy Provided:
Project Name:
Project Address:
Total Development Project Budget: $ (include pre-construction and construction costs)
35% of Total Development Project Budget: $
Total Amount of All SBE/CBE subcontracts: $ (include every lower tier)
SBE/ CBE SUBCONTRACTORS (FOR EACH TIER):
SBE/ CBE SUBCONTRACTOR INFORMATION: (For design-build projects, the SBE Subcontracting Plan is not required to be submitted for preconstruction services; however, a full SBE Subcontracting Plan (35% of the contract amount including total design and build costs) is required to be submitted before entering into a guaranteed maximum price or contract authorizing construction.)
SBE/ CBE Company Address/Telephone No./
Email Subcontractor Tier (1st, 2nd, 3rd, etc.)
Description of Subcontract scope of work to be PERFORMED WITH SBE/CBEs OWN ORGANIZATION & RESOURCES
Select Tier
Period of subcontract:
Price to be paid to the SBE/CBE Subcontractor: $ all that applies, Subcontractor is:
a SBE a CBE CBE Certification #:
SBE/CBE will perform the ENTIRE subcontract with its own organization and resources SBE/CBE will subcontract a portion of the subcontract (MUST LIST
EACH LOWER TIER SBE/ CBE SUBCONTRACTS)
SBE/ CBE Point of Contact
Name:
Title:
Telephone Number:
Email Address:
SBE/ CBE SUBCONTRACTOR INFORMATION: (For design-build projects, the SBE Subcontracting Plan is not required to be submitted for preconstruction services; however, a full SBE Subcontracting Plan (35% of the contract amount including total design and build costs) is required be to submitted before entering into a guaranteed maximum price or contract authorizing construction.)
SBE/ CBE Company Address/Telephone No./
Email Subcontractor Tier (1st, 2nd, 3rd, etc.)
Description of Subcontract scope of work to be PERFORMED WITH SBE/CBEs OWN ORGANIZATION & RESOURCES
Select Tier
Period of subcontract:
Price to be paid to the SBE/CBE Subcontractor: $ all that applies, Subcontractor is:
a SBE a CBE CBE Certification # SBE/CBE will perform the ENTIRE subcontract with its own organization and resources SBE/CBE will subcontract a portion of the subcontract (MUST LIST
EACH LOWER TIER SBE/ CBE SUBCONTRACTS)
SBE/ CBE Point of Contact
Name:
Title:
Telephone Number:
Email Address:
I , of , swear or affirm the above is true and accurate (Name) (Title) (Prime Contractor/ Developer)
(Signature) (Date)
Complete additional copies as needed.
AGENCY CONTRACTING OFFICER’S USE ONLY OR AGENCY PROJECT MANAGER’S USE ONLY
( which applies. Only one option should be selected.)
AGENCY CONTRACT AWARD
Agency:
Prime Contractor:
Contract Number:
Date SBE Subcontracting Plan Accepted:
Date agency contract signed:
Anticipated Start Date of Contract:
Anticipated End Date of Contract:
Total Dollar Amount of Contract: $
*Design-Build must include total contract amount for both design and build phase of project.
35% of Total Contract Amount: $
Total Amount of All SBE/CBE subcontracts: $ (include every tier)
( if applies)
Base Period Contract -- Option/Extension Period:
Multi-year Contract
First year (period) of Contract:
Current year (period) of Contract:
Design-Build --Date of Guaranteed Contract:
Check if prime contractor is a CBE and will perform the ENTIRE government-assisted project (agency contract) with its own organization and resources and NOT subcontract any portion of services or goods.
PRIVATE PROJECT SUBSIDY AWARD
Agency Providing Subsidy:
District Subsidy:
Developer:
Amount of District Subsidy:
Date District Subsidy Provided/ contract signed:
Anticipated Start Date of Project:
Anticipated End Date of Project:
Project Name:
Project Address:
Total Development Project Budget: $ (include pre-construction and construction costs)
35% of Total Development Project Budget: $
Total Amount of All SBE/CBE subcontracts: $ (include every lower tier)
Check if developer is a CBE and will perform the ENTIRE government-assisted project (private project) with its own organization and resources and NOT subcontract any portion of services or goods.
AGENCY CONTRACTING OFFICER’S AFFIRMATION OR AGENCY PROJECT MANAGER’S AFFIRMATION
( which applies)
The Below Agency Contracting Officer or Agency Project Manager Affirms the following ( to affirm):
If the Beneficiary is a CBE, DSLBD was contacted to confirm Beneficiary’s CBE certification;
The fully executed Contract (Base or Option or Extension or Multi-Year) or subsidy document, between the Beneficiary and Agency, was emailed to DSLBD @ Compliance.Enforcement@dc.gov within five (5) days of signing;
FOR AGENCY CONTRACT the SBE Subcontracting Plan, submitted by Beneficiary, was emailed to DSLBD @
Compliance.Enforcement@dc.gov within five (5) days of signing the contract between the Beneficiary and Agency.
Name of Agency Contracting Officer or Agency Project Manager
Title of Agency Contracting Officer or Agency Project Manager
Signature Date
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