SOW_Att_10_-_Division_1_-_Entire_Procurement.pdf

National Institute of Standards and Technology HVAC UPGRADES & STEAM INJECTION Gaithersburg, MD ASSEMBLY REPLACEMENT

CLIN 0001, 0002, 0003, 0004, 0005, 0006 and 0007 Table of Contents - 1

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

011000 Summary 011400 Work Restrictions 012300 Product Options and Substitutions after Execution of Contract 012500 Substitutions Prior to Offering 013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 013510 Special Procedures for Historic Treatment 014000 Quality Requirements 014200 References 015000 Temporary Facilities and Controls 015100 Project Construction Signage 015950 Safety and Health 016000 Product Requirements 017700 Closeout Procedures 017823 Operation and Maintenance Data 017839 Project Record Documents 017900 Demonstration and Training 019113 General Commissioning Requirements

DIVISION 02 – 28 SEE INDIVIDUAL PROJECT-SPECIFIC SPECIFICATION

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SECTION 011000 - SUMMARY

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes:

1. Project Information.

2. Work Covered by Contract Documents.

3. Work Restrictions.

4. Access to Site.

5. Specification and Drawing Conventions.

6. Miscellaneous Provisions.

7. Occupational Safety and Health.

8. Salvage.

9. Ceremonies.

10. Public Release of Information.

B. Related Section:

1. Division 01 Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Contracting Officer’s facilities.

1.3 PROJECT INFORMATION

A. Project Identification: HVAC Upgrades and Steam Injection Assembly Replacement

1. Project Location: NIST, Gaithersburg, MD (Buildings 202, 215, 217, 218, 219, & 301)

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of the Project is defined by the Contract Documents and consists of the following:

1. Building 202 HVAC Upgrades:

a. Refurbish or replace air handling units in Building 202 as shown. Refurbishment of existing air handling units shall consist of new coils, supply fans, filter sections, control valves, dampers, actuators and other accessories. Replace other fans and coils as shown.

b. The project shall replace all associated HVAC pneumatic controls; they shall be replaced with DDC systems integrated into a site wide Building Management System.

2. Building 301 HVAC Upgrades:

a. Replace air handling units, coils, and fans in Building 301 as shown.

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b. The project shall replace all associated HVAC pneumatic controls; they shall be replaced with DDC systems integrated into a site wide Building Management System.

3. Steam Injection Assembly Replacement

a. Removal of Existing Steam Injection Assemblies (humidifiers) and installation of

New Steam Injection Assemblies (humidifiers) and control valves for Air Handling Units located in Building 215 (AHU’s 103, 104, and 106), Building 217 (AHU’s 201, 203, 204, and 209), Building 218 (AHU’s 522, 523, 524, and 525), and Building 219 (AHU’s 329, 330, 332, 333 and 334).

1.5 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and other requirements of authorities having jurisdiction.

B. Phasing and Mobilization

1. Phasing of construction and allowable downtime of air moving equipment is described in project drawing notes.

2. See Division 1 specification “011400 – WORK RESTRICTIONS” for information regarding NIST occupancy of adjacent premises during construction.

C. For the AHU steam injection assembly replacement (Buildings 215, 217, 218, & 219), all work shall be accomplished during the spring and summer (April thru September) months with NIST approval.

D. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

1.6 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to limits of disturbance as indicated on drawings.

2. Driveways, Walkways, and Entrances: Keep driveways and entrances serving the premises clear and available to the Contracting Officer, Contracting Officer’s representatives, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

3. Parking: Parking will be restricted to the area shown adjacent to the laydown area.

Requests for additional or alternate parking should be made in writing to the COR.

Fifteen (15) feet of clearance shall be maintained around all fire hydrants at all times.

4. The Contractor and his employees and subcontractors shall become familiar with and obey all NIST Site Regulations, including fire, traffic, and security regulations. All

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5. Material Storage: All materials shall be stored in the lay down area. The Contractor shall adequately protect all materials from the weather.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on the Drawings are described in detail in the Specifications. One or more of the following are used on the Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

1.8 MISCELLANEOUS PROVISIONS

A. Public Release of Information:

1. The Contractor shall not publicly release information, photographs, or other documents concerning any aspect of the materials or services relating to this bid, contract, or purchase order without the prior written approval of the Contracting Officer.

2. Insert the substance of clause “#1” above in each sub-contract and purchase order related to this project.

B. Permits: In addition to the requirements of the clause entitled “Permits and Responsibilities”, permits are required for but not necessarily limited to welding, and burning. Prior to commencing these activities, the Contractor shall submit an application for a permit to the

COR.

C. Asbestos Material: No asbestos containing material is expected to be encountered by the

Contractor on this project. If material is encountered that looks suspicious but must be disturbed, do not touch the material and immediately notify the COR in writing. Within fourteen (14) calendar days, the Government will perform laboratory tests to determine if there is asbestos. If asbestos is not a danger, the Contracting Officer will direct the Contractor to

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1.9 OCCUPATIONAL SAFETY AND HEALTH

A. NIST, as a Federal government facility in the State of Maryland, is under the jurisdiction of the OSHA Region III regional office, which may assign an OSHA Compliance Safety and Health Officer (CSHO) to conduct safety and health inspections of the Contractor’s operations at the NIST Gaithersburg site. Accordingly, the Contractor is subject to OSHA Citations and Notices of Penalty for noncompliance with OSHA standards. To protect its own interests, NIST may also conduct periodic safety and health inspections to assure that NIST employees/property are not at risk of injury/damage from Contractor operations, and to avoid the risk of OSHA Citations under the OSHA multi-employer worksite provisions.

1. Pre-work Safety Meeting: Representatives of the Contractor shall meet with the

Contracting Officer and his/her safety representative(s) prior to the start of work under this contract for the purpose of reviewing the Contractor’s safety and health programs and discussing implementation of all safety and health provisions pertinent to the work to be performed under the contract. The Contractor shall be prepared to discuss, in detail, the measures he/she intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the contract. If directed by the Contracting Officer, this meeting may be held in conjunction with other meetings which are scheduled to take place prior to start of work under this contract. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The Contractor’s principal on-site representative(s), the general superintendent, and his/her safety representative(s) shall attend this meeting.

2. Safety and Health Standards Compliance: The Contractor shall comply (and shall ensure that firms acting as agents or subcontractors to the prime Contractor also comply) with all applicable OSHA Safety and Health Standards for Construction (29CFR1926) and OSHA General Industry Occupational Safety and Health Standards (29CFR1910). Additionally, the Contractor shall comply with all applicable site safety and health requirements. The NIST Safety Office will provide guidance/consultation regarding specific site requirements.

3. Special Emphasis Standards: While the Contractor is responsible for compliance with all applicable OSHA Safety and Health Standards, special emphasis will be placed upon the following:

a. Fall Protection: Fall protection measures shall be implemented as required via use of suitable guardrails/ barricades; safety belts/harnesses/lanyards/ lifelines; safety nets; or other approved means. Particular emphasis is to be focused on the requirements stipulated in Subpart L (Scaffolding), Subpart M (Floor and Wall Openings), Subpart R (Steel Erection) and Subpart X (Stairways and Ladders) of 29CFR1926 (Safety and Health Standards for Construction).

b. Excavations and Trenching: With regard to excavations (including trenches), the soil at the NIST Gaithersburg site shall be considered previously excavated and therefore unstable. Accordingly, persons entering excavations five (5) or more feet deep shall be protected from cave-ins by an adequate protective system designed in accordance with the requirements of 29CFR1926.652(b) or (c). All other applicable requirements for excavations as contained in Subpart P (Excavations) of 29CFR1926 shall be implemented.

c. Confined Spaces: Entry into permit-required confined spaces must be in accordance with the requirements stipulated in the OSHA Permit-Required

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Confined Space standard (29CFR1910.146). The Contractor shall be responsible for all confined space entry requirements including personnel training, documented entry permit system, atmospheric contractor funded testing/ monitoring, forced ventilation, personal protective equipment, and emergency procedures/equipment.

d. Hazard Communication: As applicable (i.e., when chemicals are used on-site by the Contractor), the Contractor shall develop, implement and maintain at the workplace a written hazard communication program meeting the requirements of 29CFR1926.59 (for construction contracts) or 29CFR1910.1200 (for other than construction contracts). The contractor shall ensure that each container of hazardous chemicals at the worksite is labeled, tagged or otherwise marked with the identity of the hazardous chemical(s) contained therein and that such markings show hazard warnings appropriate for employee protection. The Contractor shall provide employees with information and training on hazardous chemicals in their work area at the time of initial assignment and whenever a new hazardous chemical is introduced into their work area. The Contractor shall also provide employees with information on any operations in their work area where hazardous chemicals are present; and the location and availability of the written hazard communication program, including the required list(s) of hazardous chemicals, and material safety data sheets (MSDS) required by the standard.

e. Control of Hazardous Energy (Lockout/Tag out): In accordance with the provisions of OSHA standards 29CFR1910.147 and 29CFR1926.417, the Contractor shall establish and implement a program consisting of energy control procedures, employee training and periodic inspections to ensure that before any employee performs any servicing or maintenance on electrical circuits/equipment, machines or other equipment/systems where the unexpected energizing, start up or release of stored energy could occur and cause injury, the circuit/machine/equipment/system shall be isolated from the energy source and rendered inoperative.

f. Electrical Installations and Work Practices: The Contractor shall comply with all applicable installation safety requirements, safety-related maintenance and environmental considerations, and safety requirements for special equipment as contained in Subpart K (Electrical) of 29CFR1926.

g. Personal Protective and Life Saving Equipment: In accordance with the provisions of Subpart E (Personal Protective and Life Saving Equipment) of 29CFR1926, the Contractor shall ensure that protective equipment (including personal protective equipment for eyes, head, face, head and extremities;

protective clothing; respiratory devices; and protective shields and barriers) shall be provided, used and maintained in a sanitary and reliable condition whenever it is necessary by reason of hazards of process or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of the body through absorption, inhalation or physical contact.

h. Tools-Hand and Power: The Contractor shall ensure compliance with all applicable safety requirements for tools (hand and power) as outlined in Subpart I (Tools-Hand and Power) of 29CFR1926.

i. Welding and Cutting: The Contractor shall ensure compliance with all applicable safety requirements pertaining to welding and cutting operations as outlined in Subpart J (Welding and Cutting) of 29CFR1926.

j. Motor Vehicles and Mechanized Equipment: The Contractor shall ensure compliance with the safety requirements pertaining to motor vehicles and

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4. General Site Safety Requirements: For the protection of NIST employees, other agency employees and the general public, the following general worksite safety requirements shall be observed by the Contractor.

a. Precautions: The Contractor shall take all necessary precautions to prevent injury to the public, building occupants, and damage to property of others. For the purposes of this contract, the public or building occupants shall include all persons not employed by the Contractor or a subcontractor working under his/her direction.

b. Housekeeping: Form and scrap lumber with protruding nails/fasteners and all other debris shall be kept clear from all work areas. Combustible scrap and debris shall be removed at regular intervals. Containers shall be provided for collection and separation of all refuse. Covers shall be provided on containers used for flammable or harmful substances. Wastes should be disposed of at frequent intervals.

c. Storage: Storing, positioning, and use of equipment, tools, materials, scraps, and trash in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities is prohibited.

d. Obstructions: No corridor, aisle, stairway, door, or exit shall be obstructed or used in such a manner as to encroach upon routes or ingress or egress utilized by the public or building occupant, or to present un-safe or unhealthy condition to the public or building occupant.

e. Radiation Safety: the Contractor shall not bring to or use at NIST any radioactive materials or radio-graphic devices without explicit prior approval from Health Physics for each use of such devices. Any such use shall be in compliance with restrictions and procedures prescribed by NIST Health Physics (Bldg. 245, Room C125, x5800). Any work conducted in a NIST Restricted Area (as defined by the Nuclear Regulatory Commission and applied by NIST) shall comply with NIST procedural requirements and, in particular, specific training requirements for all persons entering that area. No area posted with Radioactive Material, Radiation Area, High Radiation Area, or Very High Radiation Area sign shall be entered without prior approval from Health Physics (i.e., all work in such areas requires prior clearance from NIST Health Physics).

f. Work Area Restrictions: Work shall not be performed in any area occupied by the public or Federal employees unless specifically permitted by the contract or the Contracting Officer and unless adequate steps are taken for the protection of the public or Federal employees.

g. Fences and Barricades: Wherever practicable, the work area shall be fenced, barricaded, or otherwise blocked off from the public or building occupants to prevent unauthorized entry into the work area.

h. Alternate Precautions: When the nature of the work prevents isolation of the work area and the public or building occupants may be in or pass through, under, or over the work area, alternate precautions such as the posting of signs, the use of signal persons, the erection of barricades, or similar protection around particularly hazardous operations shall be used as appropriate.

i. Public Thoroughfare: When work is to be performed over a public thoroughfare, such as a sidewalk, road, lobby, or corridor, the thoroughfare shall be closed, if

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j. Removal of Fences and Barricades: Fences and barricades shall be removed upon completion of the project, in accordance with local ordinance and to the satisfaction of the Contracting Officer or his/her representative(s).

1.10 SALVAGE

A. The Government does not assume responsibility for any loss or damage to materials or structures on the site salvage value of which the Contractor may have reflected in his bid.

1.11 CEREMONIES

A. Subject to mutually satisfactory agreements between the parties of the contract, the Government may enter the premises during the term of the contract to conduct ceremonies, such as laying the cornerstone or dedication ceremonies, and to occupy temporarily such portions of the premises as may be necessary.

1.12 PUBLIC RELEASE OF INFORMATION

A. The contractor shall not publicly release information, photographs, or other documents concerning any aspect of the materials or services relating to this bid, contract, or purchase order without the prior written approval of the Contracting Officer.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

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SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

Conditions apply to this Section.

A. This Section documents conditions and procedures on the NIST campus that may impact the performance of work by the contractor including the following:

1. Contractor use of premises

2. NIST occupancy of adjacent premises

3. NIST occupancy prior to substantial completion

4. Working hours

1.3 CONTRACTOR USE OF PREMISES

A. The Contracting Officer Representative (COR) will conduct a pre-construction survey with the

Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity.

B. All contractor personnel shall abide by the NIST no smoking policy within buildings, near building entrances and near air intake louvers.

C. All corridors and stairs required for emergency egress shall remain clear and unobstructed at all times.

D. Access to emergency services and for fire, police, and other emergency forces shall remain free and unobstructed at all times.

E. When exit access or exit components need to be changed or modified in any way, this action shall be done only with prior written approval by the authority having jurisdiction (AHJ). The AHJ will keep the NIST Fire Department and relevant occupants notified of all route changes.

F. Existing fire alarm, detection, and suppression systems shall remain in good working order. All modifications or planned shutdowns of the fire protection systems must be scheduled and approved by Maintenance Engineering. It is the responsibility of Maintenance Engineering to notify the AHJ and the NIST Fire Department of all modifications in these systems. Contractor shall ensure that temporary, but equivalent, fire safety measures are in place when the operation of any fire system is impaired. Temporary and equivalent systems must be approved by the AHJ and tested monthly.

G. Restrict combustible storage on the jobsite to the minimum level acceptable to the AHJ for daily operations.

H. Penetrations in fire and smoke walls contiguous with occupied areas will be properly sealed at the end of each work shift.

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I. Remove wastes from the worksite at the end of each work shift or more frequently if directed by Contracting Officer Representative (COR).

J. The Contractor shall limit use of the site and premises to the work in areas indicated in the contract documents, to allow for NIST occupancy and public use of areas surrounding project site.

K. The Contractor shall schedule his work so as to cause the least amount of interference with

NIST building and campus operations. All work schedules shall be approved by the Contracting Officer Representative (COR).

L. Permission to interrupt any building services and/or utility services shall be requested in writing a minimum of twenty-one (21) working days prior to the desired date of interruption. NIST reserves the right to refuse any request and to schedule such interruption on a later or earlier date and time which is mutually agreeable to NIST and the Contractor.

M. Temporary closing of streets, sidewalks, and/or parking areas must be coordinated with the

Contracting Officer Representative (COR). The Contractor shall submit a request to temporarily use NIST paved areas to the Contracting Officer Representative (COR) at least fifteen (15) calendar days prior to closing of any facility. Closing or restricting traffic on NIST paved areas will not be permitted except in emergencies without the approved form. Approvals shall be obtained from the following offices prior to any closure:

1. Contracting Officer Representative (COR)

2. NIST Fire Department

3. NIST Police

4. NIST Parking and Traffic Control Specialist, as applicable

N. The Contractor, his employees and all subcontractors shall become familiar with and comply with all NIST regulations, including fire, traffic, safety, and security regulations.

O. All personnel employed by the Contractor or subcontractors and working on the NIST campus shall keep within the limits of the work and avenues of ingress and egress. Entry to any restricted area is forbidden unless entry is required and is approved in writing by the Contracting Officer Representative (COR).

P. The Contractor's equipment shall be conspicuously marked for identification purposes.

Q. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which work is indicated.

R. Keep driveways and entrances serving the premises clear and available at all times to NIST employees and visitors. Do not use these areas for parking or storage of materials.

S. Lock automotive type vehicles, such as trucks or other mechanized or motorized construction equipment, when parked and unattended so as to prevent unauthorized use. Do not leave such vehicles or equipment unattended with the motor running or the ignition key in place.

T. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

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U. Maintain existing building in a safe and weather tight condition throughout the construction period. Provide temporary heating and cooling as required to keep indoor temperatures between 65 degrees F and 80 degrees F. A heating and cooling plan shall be submitted to the Contracting Officer Representative (COR) within 14 calendar days of the Notice to Proceed for approval.

V. Repair damage caused by construction operations. Take precautions to protect the building, its occupants and the public during the construction period.

W. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris, and construction materials and remove such daily.

X. Prior to bid, become familiar with all work restrictions applicable to the building in which work is to be performed and develop work plan and project cost accordingly. Such work restrictions include but are not limited to:

1. Restricted use of loading zones, spaces, docks and other delivery facilities,

2. Restricted use of elevators and stairs,

3. Restrictions regarding removal of exterior windows,

4. Restrictions regarding use of VOC or other volatile chemicals.

Y. The Contractor will not be allowed any storage area, other than within the limits of construction. Coordinate the storage of materials to maintain safe passage and emergency egress through the site at all times. If additional storage is necessary, obtain and pay for such storage off site. Payment for stored materials will not be permitted.

Z. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as NIST or other's property, shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

AA. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building.

BB. For parking restrictions in effect under this contract see Contract for Construction and applicable contractor parking policy.

CC. Electric arc welding equipment shall not be connected to the building power supply system.

DD. Where available, the contractor will be allowed limited use of existing toilet facilities.

1.4 NIST OCCUPANCY OF ADJACENT PREMISES

A. NIST will occupy the site and the existing building areas immediately adjacent to, above and below the construction site during the entire period of construction, unless otherwise indicated on project drawings.

1. Cooperate with NIST representatives during construction operations to minimize conflicts and facilitate NIST usage. Perform the work in a manner that does not interfere with NIST operations. Delays may be incurred. If the Contracting Officer Representative (COR) determines that the safety and health of building occupants is in jeopardy, the

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Contractor must modify his construction plan and procedures to avoid the potential hazard before continuing with construction.

2. The Contractor shall take particular care in the execution of work in Research Laboratory Areas. Uninterrupted operation shall be maintained in these areas.

3. Some areas within the limits of the contract may be occupied during performance of work under this Contract. In addition, NIST reserves the right to complete the work not specifically in this contract, but within the physical limits of the contract, by NIST or NIST contract personnel.

1.5 NIST OCCUPANCY PRIOR TO SUBSTANTIAL COMPLETION

A. NIST reserves the right to occupy and to place and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the work. NIST installation of equipment and partial occupancy shall not constitute acceptance of the total work.

1. Prior to partial NIST occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed.

Upon occupancy, NIST will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, NIST will assume responsibility for maintenance and custodial service for the occupied portions of the building.

3. The warranty period for the occupied portion of the building only will commence on the date of occupancy by NIST.

1.6 WORKING HOURS

A. Contractor's General Working Hours: The normal work day is between the hours of 6:30am to

4:30pm Monday through Friday, except for the holidays and other times as listed in the Contract for Construction.

B. The Contractor shall not encumber peak traffic flows during morning rush hour (6:30 am to

8:30 am) and evening rush hour (4:00pm to 5:30pm).

C. Unless otherwise indicated on project drawings, Noise Hours shall be between the hours of 7:30am and 9:00pm.

D. Work shall not be performed during other than General Working Hours except when such timeliness of performance is required to safeguard life or property. Other deviations may be authorized by the Contracting Officer Representative (COR).

E. Requests for deviations from General Working Hours, including work on holidays, shall be submitted in writing to the Contracting Officer Representative (COR) not less than fifteen (15) calendar days in advance of the proposed work period. Once approved, the schedule must be delivered to the NIST Police prior to the start of work.

F. NIST Unoccupied Hours will be defined, if applicable during the Preconstruction Meeting or on the project drawings. The Contractor shall submit a proposed schedule and gain the Contracting Officer Representative (COR)'s approval at least 72 hours before proceeding with any work during NIST Unoccupied Hours.

G. Contractor's Required Working Hours: Work required to be performed during NIST

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Unoccupied Hours will be delineated during the Preconstruction Meeting or on the project drawings.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011400

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SECTION 012300 - PRODUCT OPTIONS AND SUBSTITUTIONS AFTER EXECUTION OF

CONTRACT

A. Section includes administrative and procedural requirements for substitutions prior to offering.

1.3 PRODUCT SELECTION - GENERAL

A. Certain types of products are described in Project Manual by means of trade names, catalog numbers and/or manufacturer's names. This is not intended to exclude from consideration other products which may be capable of accomplishing purpose Indicated.

B. Other types of products may be considered acceptable to Government in place of those specified.

C. Listing of a manufacturer implies acceptance of them only as supplier of a product which complies with specified items.

1. See Section 013300 for definition of Base and Optional manufacturers.

D. COR reserves right to require substitutions to comply color wise and pattern wise with base specified items.

E. No substitution permitted after execution of Contract, except as allowed by Change Order.

1.4 CONTRACTOR’S OPTIONS

A. For products specified only by reference standards, use any product meeting standards.

B. For products specified by naming several products or manufacturers, use any product or manufacturer named.

C. For products specified by naming one manufacturer and product and several optional manufacturers or products, select any named product and manufacturer which meets all specification criteria.

1. Contract Documents are based on use of base specified manufacturer.

2. By using an optional manufacturer or product, Contractor represents that Contractor will be responsible for all adjustments to fit product to the Work and for providing all additional Work, equipment, and services required by use of product, including Work by separate contractors or individuals, at no additional cost.

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1.5 SUBSTITUTION AFTER EXECUTION OF CONTRACT

A. No substitution will be considered after execution of Contract except for non-availability of specified item due to:

1. Strikes.

2. Lockouts.

3. Bankruptcy.

4. Discontinuance of productions.

5. Proven shortage.

6. Similar occurrence.

B. Notify COR, in writing, with substantiating data as soon as non-availability becomes apparent.

C. Notify in time to avoid delay in construction.

D. Provide submittal data for substitutions in accordance with Contract Documents.

1.6 REQUESTS FOR SUBSTITUTION

A. Only written requests with complete data for evaluation will be considered.

1. Submit evaluation data with copy of SUBSTITUTION FORM (POST AWARD) at the end of this section.

B. In making request for substitution, or in using an approved substitute item, Contractor represents that it and all pertinent entities in the Contractor organization:

1. Have personally investigated proposed product or method, and have determined that it is equal or superior in all respects to that specified, and that it will perform intended function.

2. Will provide same warranty for substitute item as for product or method specified.

3. Will coordinate installation of accepted substitution into Work, to include building modifications if necessary, making such changes as may be required for Work to be complete in all respects.

4. Waive all claims for additional costs or time related to substitution which subsequently become apparent.

5. Will pay all Government's redesign cost and other costs caused by substitution.

6. Acknowledge acceptance of these provisions in request.

C. Sign request in space provided on form acknowledging acceptance of its terms.

D. No approvals other than by Change Order will be valid.

E. Submit to COR.

1.7 SUBSTITUTION DATA

A. Submit complete data substantiating compliance of proposed substitution with Contract Documents.

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B. For products: Contractor shall submit:

a. Product identification, including manufacturer's name.

2. Manufacturer's literature, marked to indicate specific model, type, size, and options to be considered:

a. Product description.

b. Performance and test data.

c. Reference standards.

d. Difference in power demand, air quantities, etc.

e. Dimensional differences from specified unit.

3. Full size samples if requested.

4. Government reserves right to retain sample until physical units are installed on Project for comparison purposes.

5. Requester pay all costs of furnishing and return of samples.

6. Government is not responsible for loss of or damage to, samples.

7. Name and address of at least two similar projects and name of representative for each project that Government can contact; to discuss product, installation, and field performance data

C. For construction methods: Contractor shall submit.

1. Detailed description of proposed method.

2. Illustrate with drawings.

D. Contractor shall submit an itemized comparison of proposed substitute to specified item.

E. Contractor shall submit data relating to potential changes in construction schedule, with Contractor warranty that Contract Time shall not be affected.

F. Contractor shall identify any change in relation to separate contracts.

1.8 REJECTION OF SUBSTITUTIONS

A. Substitutions will not be considered if:

1. They are not submitted in accordance with this Section.

2. Acceptance will require substantial revision of Contract Documents, or building spaces.

3. Request for substitution does not indicate specific item for which request is submitted.

4. Request form is not properly executed.

5. Acceptance of manufacturer, supplier, Subcontractor or other entity within Contractor organization is not properly furnished by Contractor.

1.9 SUBMITTALS

A. Shop drawings:

1. For substitutions in construction methods, if any.

B. P r o d u c t data:

1. For product substitutions, if any.

C. Samples:

1. For product substitutions, if any and if requested by COR.

CLIN 0001, 0002, 0003, 0004, 0005, 0006 and 0007 012300 - 4

D. Project information:

1. Substitution request form accompanied by data specified, for each substitution, if any.

E. Contract closeout information:

1. Information for substitution, if any, as specified for work replaced by the substitution.

PART 3 - EXECUTION (Not used)

END OF SECTION 012300

CLIN 0001, 0002, 0003, 0004, 0005, 0006 and 0007 012300 - 5

SUBSTITUTION REQUEST (POST AWARD)

Project:

Project Number:

To: COR From:

ABOVE FIRM HEREBY REQUESTS ACCEPTANCE OF FOLLOWING PRODUCT OR SYSTEMS AS

A SUBSTITUTION IN ACCORDANCE WITH PROVISIONS OF CONTRACT DOCUMENTS.

SPECIFIED PRODUCT OR SYSTEM:

Substitution request for:

Specification Section Number:

Article(s) / Paragraph(s)

SUPPORTING DATA:

Product Data for proposed substitution in accordance with requirements of Section 016400.

Sample is attached Yes: No:

Sample will be sent if requested: Yes: No:

QUALITY COMPARISON: Specified Product Proposed Substitution

Name:

Brand:

Catalog Number:

Manufacturer:

Variations:

Maintenance Service Available?

If yes, location:

Spare Parts Source:

List Minimum of 5 previous installations giving data regarding projects on which proposed substitution was used:

Address:

COR:

General Contractor:

Date Installed:

Dollar Value this work: $

COR:

General Contractor:

CLIN 0001, 0002, 0003, 0004, 0005, 0006 and 0007 012300 - 6

COR:

General Contractor:

COR:

General Contractor:

COR:

General Contractor:

REASONS FOR NOT GIVING

PRIORITY TO SPECIFIED ITEMS:

EFFECT OF SUBSTITUTION:

Proposed substitution affects other parts of work:

Yes No

If Yes, explain

Substitution requires dimensional revi-sion or redesign of structure or Mechan-ical and Electrical Work:

Yes No

If yes, explain:

STATEMENT OF

CONFORMANCE OF PROPOSED

SUBSTITUTION TO CONTRACT

REQUIREMENTS:

I / we have personally investigated the proposed substitution. I / we believe that it is equal or superior in all re-spects to specified product, except as stated above; will provide same warranty as specified; have included com-plete cost data and implications of substitution; will pay redesign and special inspection costs caused by substitu-tion; will coordinate incorporation of proposed substitution in Work; will modify other parts of Work as may be needed to make all parts of Work complete and functioning; waive future claims for added cost to Contractor caused by substitution.

Comments:

Firm:

Date:

By:

Position:

CLIN 0001, 0002, 0003, 0004, 0005, 0006 and 0007 012500 - 1

SECTION 012500 - SUBSTITUTIONS PRIOR TO OFFERING

1.2

SUMMARY

A. Section includes administrative and procedural requirements for substitutions prior to offering.

1.3

PRODUCT SELECTION

A. Certain types of products are described in Project Manual by means of trade names, catalog numbers and/or manufacturer's names. This is not intended to exclude from consideration other products which may be capable of accomplishing purpose Indicated.

B. Other types of products may be considered acceptable to COR in place of those specified.

C. Listing of a manufacturer implies acceptance of them only as supplier of a product which complies with specified item.

1. See Section 013300 for definition of Base and Optional manufacturers.

D. No substitution permitted after execution of Contract, except as allowed in Section 016401.

E. Conditional offers and voluntary alternates will not be considered.

1.4

REQUESTS FOR SUBSTITUTION

A. Only written requests with complete data for evaluation will be considered. Submit 3 copies of SUBSTITUTION FORM (OFFER OPTION) at the end of this section.

B. In making request for substitution, Contractor represents that it and all pertinent entities in Contractor organization:

1. Have personally investigated proposed product or method, and have determined that it is equal or superior in all respects to that specified, and that it will perform intended function.

2. Will provide same warranty for substitute item as for product or method specified.

3. Will coordinate installation of accepted substitution into Work, to include building modifications if necessary, making such changes as may be required for Work to be complete in all respects.

4. Waive all claims for additional costs or time related to substitution which subsequently become apparent.

5. Will pay all redesign by Government and other costs caused by substitution.

6. Acknowledged of these provisions in request.

CLIN 0001, 0002, 0003, 0004, 0005, 0006 and 0007 012500 - 2

C. For offering purposes, base all offers on materials, equipment and procedures specified or approved by amendment.

D. Amendment listing approved substitutions will be distributed to all prospective offerors.

E. No verbal or written approvals other than by amendment will be valid.

F. See specific Specification Sections for other requirements for substitutions.

G. Submit substitution requests to COR at least 14 calendar days prior to bid date. Substitution requests received less than 14 calendar days prior to bid date will not be considered.

1.5 SUBSTITUTION PRIOR TO OFFERING REQUEST

A. Contractor, as offered, shall cause supplier to submit complete data substantiating compliance of proposed substitution with Contract Documents.

B. For products: Contractor shall submit:

1. Product identification, including manufacturer's name.

2. Manufacturer's literature, marked to indicate specific model, type, size, and options to be considered:

a. Product description.

b. Performance and test data.

c. Reference standards.

d. Difference in power demand, air quantities, etc.

e. Dimensional differences from specified unit.

3. Full size samples if requested.

4. Government reserves right to retain sample until physical units are installed on Project for comparison purposes.

5. Requester pay all costs of furnishing and return of samples.

6. Government is not responsible for loss of, or damage to, samples.

7. Name and address of at least two similar projects and name of representative Government can contact; to discuss product, installation, and field performance data.

C. For construction methods: Contractor shall submit:

1. Detailed description of proposed method.

2. Illustrate with drawings.

D. Contractor shall submit an itemized comparison of proposed substitute to specified item.

E. Contractor shall identify any change in relation to separate contracts, if applicable.

1.6 REJECTION OF SUBSTITUTIONS

A. Substitutions will not be considered if:

1. They are not submitted in accordance with this document.

2. Acceptance will require substantial revision of contract documents, or building spaces.

3. Request for substitution does not indicate specific item for request is submitted.

4. Request form is not properly executed.

CLIN 0001, 0002, 0003, 0004, 0005, 0006 and 0007 012500 - 3

PART 3 - EXECUTION (Not used)

END OF SECTION 012500

CLIN 0001, 0002, 0003, 0004, 0005, 0006 and 0007 012500 - 4

SUBSTITUTION REQUEST (OFFER PERIOD)

Project Number:

To: COR From:

ABOVE FIRM HEREBY REQUESTS ACCEPTANCE OF FOLLOWING PRODUCT OR SYSTEMS AS

A SUBSTITUTION IN ACCORDANCE WITH PROVISIONS OF CONTRACT DOCUMENTS.

SPECIFIED PRODUCT OR SYSTEM:

Substitution request for:

Specification Section Number:

Article(s) / Paragraph(s)

SUPPORTING DATA:

Product Data for proposed substitution in accordance with requirements of Section 016400.

Sample is attached Yes: No:

Sample will be sent if requested: Yes: No:

QUALITY COMPARISON: Specified Product Proposed Substitution

Name:

Brand:

Catalog Number:

Manufacturer:

Variations:

Maintenance Service Available?

If yes, location:

Spare Parts Source:

List Minimum of 5 previous installations giving data regarding projects on which proposed substitution was used:

COR:

General Contractor:

COR:

General Contractor:

CLIN 0001, 0002, 0003, 0004, 0005, 0006 and 0007 012500 - 5

COR:

General Contractor:

COR:

General Contractor:

COR:

General Contractor:

REASONS FOR NOT GIVING

PRIORITY TO SPECIFIED ITEMS:

EFFECT OF SUBSTITUTION:

Proposed substitution affects other parts of work:

Yes No

If Yes, explain

Substitution requires dimensional revi-sion or redesign of structure or Mechan-ical and Electrical Work:

Yes No

If yes, explain:

STATEMENT OF

CONFORMANCE OF PROPOSED

SUBSTITUTION TO CONTRACT

REQUIREMENTS:

I / we have personally investigated the proposed substitution. I / we believe that it is equal or superior in all re-spects to specified product, except as stated above; will provide same warranty as specified; have included com-plete cost data and implications of substitution; will pay redesign and special inspection costs caused by substitu-tion; will coordinate incorporation of proposed substitution in Work; will modify other parts of Work as may be needed to make all parts of Work complete and functioning; waive future claims for added cost to Contractor caused by substitution.

Comments:

Firm:

Date:

By:

Position:

CLIN 0001, 0002, 0003, 0004, 0005, 0006 and 0007 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Administrative and supervisory personnel.

3. Coordination drawings.

4. Requests for Information (RFIs).

5. Project meetings.

6. Inspections

1.3 DEFINITIONS

A. RFI: Request from Contracting Officer Representative (COR), or Contractor seeking information from each other during construction.

1.4 DOCUMENTATION FOR CONTRACTOR

A. In addition to one set of reproducible large-scale contract drawings, a set of electronic files of the contract drawings will be furnished to the Contractor without charge. Additional sets will be furnished on request at the cost of reproduction.

B. Omissions from the drawings or specifications or the mis-description of details of work which are manifestly necessary to carry out the intent of the drawings and specifications, or which are customarily performed, shall not relieve the Contractor from performing such omitted or mis-described details of the work but they shall be performed as if fully and correctly set forth and described in the drawings and specifications.

C. The Contractor shall check all drawings and specifications furnished him immediately upon their receipt and shall in writing within fourteen (14) calendar days from receipt of award, notify the Contracting Officer of any discrepancies. Figures marked on drawings shall in general be followed in preference to scale measurements. Large-scale drawings shall in general govern small-scale drawings; the Contractor shall compare all drawings and verify the figures before laying out the work and will be responsible for any errors which might have been avoided thereby.

CLIN 0001, 0002, 0003, 0004, 0005, 0006 and 0007 013100 - 2

1.5 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Prior to 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site.

Any changes to the key personnel shall be submitted for Approval in advance. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office and by each temporary telephone. Keep list current at all times.

1.6 COORDINATION

A.…