SECTION L.pdf

ADDENDUM TO 52.212-1

(a) General Instructions Proposals are expected to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the proposal shall be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number.

The offeror shall submit one original of their proposal, marked as such, and five (5) copies not later than WEDNESDAY, FEBRUARY 15, 2012, AT 3:30 PM

EASTERN TIME.

ORIGINAL SUBMISSIONS ARE REQUIRED. FAX AND E-MAIL PROPOSALS SHALL NOT BE

ACCEPTED.

Each volume shall be clearly marked by volume number and title.

(b) Overall Arrangement of Proposal

(1) VOLUME I BUSINESS PROPOSAL

(A) Volume I, Offer and Other Documents, consists of the actual offer to enter into a contract to perform the desired work. It also includes required representations, certifications, and acknowledgments; justifications for noncompetitive proposed subcontracts; identification of technical data to be withheld; and any other administrative information.

(B) Format and Content. Volume I, Offer and Other Documents, shall include the following documents (in the order listed):

(1) Proposal Form

(i) Use of the Form - The Standard Form 1449 must be executed fully and used as the cover sheet (or first page) of Volume I. Include one (1) originally signed copy of the form in the Original Volume I.

(ii) Acceptance Period - The acceptance period entered on the Proposal Form by the offeror shall not be less than 120 days.

(iii) Signature Authority - The person signing the Proposal Form must have the authority to commit the offeror to all of the provisions of the proposal, fully recognizing that the Government has the right, by terms of the Solicitation, to make an award without further discussion if it so elects.

(2) VOLUME II TECHNICAL PROPOSAL

(A) General

(1) Volume II - Technical Proposal consists of the offeror's outline addressing the technical and management aspects of the acquisition. It should indicate your company's capabilities and the means to be used to satisfy the requirements of the Statement of Work. It will be evaluated in accordance with the criteria contained in the section entitled 52.212-2 EVALUATION-- COMMERCIAL ITEMS, and must be specific and complete in every detail.

The proposal must be practical and be prepared simply and economically, providing straightforward, concise delineation of what it is the offeror will do to satisfy the requirements of the Statement of Work.

(2) In order that the Technical Proposal may be evaluated strictly on the merit of the material submitted, no contractual price information shall be included.

(3) The proposal shall not merely offer to perform work in accordance with the scope of work, but shall outline the actual work proposed as specifically as practical. The Statement of Work reflects the objectives of the program under consideration; therefore, repeating the Scope of Work without sufficient elaboration will not be acceptable.

(B) Format and Content. Volume II, Technical Proposal, shall include the following components:

(1) Technical Approach. The technical proposal must include information on how the project is to be organized, staffed, and managed.

Information should be provided which will demonstrate the offeror's understanding and management of important events or tasks. The offeror must explain how the management and coordination of consultant and subcontractor efforts will be accomplished, if proposed.

For evaluation of Technical Capability, Offerors must submit all of the following:

(1) The offeror’s overall approach to the upgrade of cylinders to include, at a minimum, a list of steps, and decision points that will be utilized during the cylinder upgrade process;

(2) The offeror’s overall approach to maintenance services including, but not limited to the offeror’s decision points in determining when maintenance services are necessary and will be recommended, a clear and concise description of how each maintenance service will be performed and the timeline for completion of each service;

(3) Clear documentation that the Offeror has the capability to deliver all required Storeroom gases in accordance with the timelines identified in the statement of work;

(4) A list of available cylinder and lecture bottle sizes and their corresponding values;

(5) A description of the facility and/or laboratory the offeror uses to perform hydrostatic and ultrasonic testing. If this laboratory or facility is not owned by the offeror, a description of the agreement between the offeror and the subcontractor;

(6) Considering Attachment I, a current list of specialty gases which clearly represents the level of gas complexity the offeror has the ability to deliver and the factors that will discern the delivery timeline for specialty gases;

(7) The offeror’s overall approach to customer service, including response time to customer inquiries and/or problems, and clear documentation of two designated customer service representatives will be assigned to the resultant award;

(8) In accordance with the statement of work, a list of proposed equipment that will be delivered for use with the tracking system.

(9) Confirmation as to whether or not the Offeror has the ability to provide Grades 5 and 6 as in-house gases.

For evaluation of Product Quality, Offerors must submit all of the following for the prime contractor and all proposed sub-contractors as appropriate:

(1) The process, work instructions and/or technical procedures followed when filling a cylinder for both in-house and specialty gases;

(2) Quality control procedures utilized as they relate to both specialty and in-house gases;

(3) Supporting documentation such as control charts to verify product quality.

For evaluation of the Tracking System, Offerors must submit all of the following:

(1) A description of the proposed tracking system. The description must clearly describe the offeror’s established tracking system, the timeline it has been in use, and how it is currently utilized;

(2) A description of the on-line ordering process including the ability of the system to accept the Government Purchase Card;

(3) A description of the system’s ability to maintain all data fields and data input;

(4) A description of the system’s ability to provide tracking of cylinders from NIST to the Contractor’s site and return, and maintain the service history of each cylinder;

(5) A description of the system’s ability to perform required reporting;

(6) The processes and procedures with respect to security and maintenance of the tracking system;

(7) The average downtime of the system experienced by the Contractor within the past two year period;

(8) The technical support that will be provided for the system.

Explain how downtime is addressed and minimized;

(9) Confirm delivery of the flat file requirement.

(10) A description of the approach that will be taken to establish NIST as a user of the Contractor’s tracking system and the timeline associated with the approach;

Offerors are encouraged, but not required to submit a live link to their proposed tracking system.

For evaluation of Past Performance, Offerors must submit all of the following:

Past performance information regarding relevant contracts over the past three (3) years with Federal, state, or local governments, or commercial customers.

If the offeror intends to subcontract with another firm(s) for part of this requirement, that firm’s past performance information shall also be provided.

If the offeror has no relevant past performance, it shall include a statement to that effect in its proposal. The Government reserves the right to consider data obtained from sources other than those described by the offeror in its proposal.

The description of each contract described in this section shall not exceed one-half page in length.

For each contract, the offeror shall provide the following information:

-Contract number;

-Description and relevance to solicitation requirements include dollar value;

-Period of Performance – indicate by month and year the state and completion (or “ongoing”) dates for the contract;

-Reference Contact – If a non-Government contract, identify the name and address of the client with current telephone number and email address of a point of contact of the client responsible for the contract;

-Contracting Office – If a Government contract (Federal or state), identify the Procuring Contracting Officer (PCO), administrative Contracting Officer (ACO), and Contracting Officer’s Representative (COR), and their names, current telephone numbers and email addresses.

-Problems Encountered – include information regarding information regarding any problems encountered on the contracts described above and corrective actions taken to resolve those problems.

(3) VOLUME III - PRICE PROPOSAL

Quoters must provide pricing for all line item in the quantities provided in the line item schedule. Quoters must indicate price discounts applicable to quantities purchased.

With the exception of prices quoted for specialty gases, prices quoted in the line item schedule shall be applied to the quantities identified in Attachment IV. Offerors shall complete Attachment IV in accordance with the prices quoted in the line item schedule. Quantity price discounts shall be identified and applied as applicable.

Price shall be evaluated based on the aggregate value of all items in Attachment IV for the base and four one year option periods. Quoters must provide pricing for the base and four one year option periods.

Prices quoted for specialty gases shall be evaluated to further determine the quoter’s ability to provide the specialty gases required and will be evaluated for reasonableness and realism, but will not be included in the evaluated price for items in Attachment IV.

(a) Price proposals must adhere to the Schedule of Prices. Each offeror's price proposal must be based on the offeror's own technical proposal, the Government's specifications, and the requirements of the Statement of Work.

(b) The Government expects that this agreement will be awarded based upon adequate price competition. However in order to determine the prices are fair and reasonable, the Government reserves the right to request the offeror provide cost breakdown to support proposed prices.

Information to support unit prices should include, but not be limited to, the following:

(1) Salary/wage information with associated payroll expenses for personnel to be used in performance of the contract;

(2) Cost for equipment, supplies, and consumable materials;

(3) A breakout of related support costs, such as equipment maintenance, rental, transportation, etc.;

(4) Overhead costs;

(5) General Administrative expenses

(6) Profit (End of addendum)