Savage_Gulf_Sp_Invasive_Species_Removal_Specs_(4.10.26).pdf
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- Solicitation number
- Event 32701-13876
- Issued by
- Gibson County, Beech Bluff CDP, Tennessee
About this file
This is a Specifications and Scope of Work document issued by the State of Tennessee Department of Environment & Conservation for invasive species removal services at Savage Gulf State Park in Beersheba Springs, Tennessee. The project encompasses approximately 110 acres across 21 designated treatment units and requires contractors to furnish all materials, equipment, supplies, and labor necessary to remove invasive and unwanted vegetation through mastication, cutting, herbicide treatment, and hand removal in designated wetlands. Specific work requirements include masticating vegetation under 15 inches diameter at breast height (DBH) with chipped debris remaining on-site, cutting and stacking material larger than 15 inches DBH for later burning by park staff, treating all non-masticated stumps with approved herbicide within 30 minutes of cutting, trimming tree limbs to at least 16 feet along fence and field edges, and repairing equipment ruts deeper than 12 inches. All on-site work must be completed between contract award and June 20, 2026. Bidders must possess a valid Tennessee State Building Construction (BC) or Building Construction Landscaping (BC-29) license and are required to submit questions by April 20, 2026, with sealed bids due May 8, 2026 at 2:00 p.m. Central Daylight Time through the Tennessee EDISON procurement system. Site visits are strongly encouraged prior to bid submission.
The contract will be awarded to the lowest-cost responsive and responsible bidder on a unit price basis quoted in U.S. dollars on an F.O.B. destination basis, with no specific budget amount disclosed. Bids exceeding $100,000 require a payment bond equal to 25 percent of the contract price. All contractors must comply with the Iran Divestment Act, provide proof of Tennessee sales and use tax registration, maintain workers' compensation insurance, commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability insurance. Contractors are responsible for all permits and associated fees, utility location, equipment washing prior to site arrival, site safety, damage repair within 24 hours, and debris removal to leave the project area in finished condition. No incumbent vendors are identified, and the solicitation contains no specific set-aside designations. Invoices must be submitted within ten days of project completion to Savage.Gulf@tn.gov, with coordination required through Park Manager Aaron Reid or Facilities Supervisor Bradley Pickett.
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Text version
Invasive Species Removal
Savage Gulf State Park
1183 Stone Door Road
Beersheba Springs, TN 37035
This request for bids is for a contract to furnish all material, equipment, supplies and labor necessary to remove invasive and other unwanted vegetation in designated areas of Savage Gulf
State Park.
General Conditions
1) On-Site work shall be performed between contract award and June 20, 2026, unless an exception is granted by the Park Manager. The area can be accessed from the park gate located at 19350 TN-56, Beersheba Spring, TN 37305.
2) The bidder must possess a full BC or BC-29 (Landscaping) license in order to submit a bid.
3) All work shall comply with state-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. Contractor is responsible for all permits and associated fees.
4) Only the Park Manager can approve any alterations, modifications, or substitutions to the written scope, specifications, or requirements of the project. No additional work shall be authorized unless pre-approved by the Park Manager.
5) Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner. Material not originating in the park must be removed (trash, litter, equipment, etc.). Removal of cut debris is not required.
6) All bids over $100,000 shall include provisions for a payment bond in the amount of twenty-five percent (25%) of the contract price.
General Scope of Work
1) This project is to masticate or cut and treat as applicable, invasive and other unwanted vegetation in the areas indicated on the attached map. The areas are approximately a hundred and ten (110) acres total.
2) Each area is labeled on the attached map and has specific instructions for that area.
Sydney Loomans Highlight
Sydney Loomans Highlight
3) The contractor shall masticate all vegetation less than fifteen (15) inches diameter at breast height (DBH) and under. Chipped debris shall be directly cast and remain within the area to be cleared.
4) Masticated vegetation shall be ground down to be even with the ground surface.
5) The contractor shall not place any debris outside of the areas of work to avoid chipping as addressed within this scoped work.
6) The contractor shall cut, transport, and stack any material larger than fifteen (15) inches DBH located within these areas to a designated central location for later burning by park staff.
7) All invasive or unwanted vegetation within designated wetlands or along water’s edge shall be cut with handheld equipment and transported to nearest other treatment area to be masticated.
8) All stumps shall be cut flat to less than three (3) inches above ground surface.
9) All vegetation that is not masticated (whether because within designated wetlands or otherwise) shall be treated on stump cambium layer with approved herbicide with added dye within 30 minutes of cutting.
10) Tree limbs along all wood lines and fence lines at edges of treatment areas shall be trimmed to at least sixteen (16) feet about the ground surface.
11) The contractor shall level/repair all ruts deeper than twelve (12) inches left by equipment.
Specific Instructions
1) Park staff shall mark all trees that are to remain within treatment areas.
2) If placing material into piles for later burning by park staff, those piles shall not exceed twenty (20) feet x twenty (20) feet. Piles shall be separated by at least twenty (20) feet. Piles shall not be within fifty (50) feet of any mature (greater than ten (10) inches DBH) native trees to prevent unintended mortality when piles are burned.
3) All equipment shall be washed prior to arriving on state property to prevent the spread of invasive species.
4) To reduce erosion, heavy equipment shall not operate on site when there has been greater than one and a half (1.5) inches of rainfall in the preceding twenty-four (24) hour period. If large areas of bare dirt exist, equipment operators shall use mastication material to cover bare dirt and hold soil in place where possible.
5) There are several designated wetlands present on the site. These areas shall be clearly marked by TDEC staff. No equipment shall operate in these areas. Herbicide used within these areas shall be approved for use in aquatic areas.
6) Approved herbicide is triclopyr and only formulations approved for use with aquatic areas shall be used within marked wetlands or along water’s edge.
Additional Conditions
1) All aspects of this job shall be left in a finished condition. Contractor is responsible for repairing any damage caused by their activities.
2) Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demo/construction.
This shall include any underground utilities around the job site area. If damage occurs, it shall be repaired within a twenty-four (24) hour period from the time damage occurs.
3) Contractor shall perform work at a regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with the Park
Manager or their representative before any additional work is undertaken.
4) Work shall be scheduled to avoid any interference with normal operation of the park as much as possible. Coordinate schedules and operations with the park manager or facilities supervisor. Work can be completed any day of the week during daylight hours, unless an alternate schedule is approved by Park Manager.
5) The contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause.
6) Invoice shall be submitted for payment within ten (10) days of project completion. A copy of the invoice shall be submitted to: Savage.Gulf@tn.gov
7) Park Manager – Aaron Reid (931) 217-7208 – Aaron.Reid@tn.gov
8) Facilities Supervisor – Bradley Pickett (931) 247-2539 – Bradley.Pickett@tn.gov
• Unit 1 – Masticate all invasive vegetation if possible. If not, cut and treat stumps with approved herbicide.
• Unit 2 – Masticate all invasive vegetation if possible. If not, cut and treat stumps with approved herbicide. Park staff will mark trees to be kept.
• Unit 3 – Masticate all vegetation.
• Unit 4 – Masticate all invasive vegetation if possible. If not, cut and treat stumps with approved herbicide. Park staff will mark trees to be kept.
• Unit 5 – Masticate all vegetation up to fence line. Trim branches along fence line at least sixteen (16) feet high to allow future mowing with tractor.
• Unit 6 – Masticate all vegetation up to fence line. Trim branches along fence line at least sixteen (16) feet high to allow future mowing with tractor.
• Unit 7 – Masticate all vegetation. Park staff will mark a few trees to be kept.
• Unit 8 – Masticate all vegetation up to fence line. Trim branches along fence line at least sixteen (16) feet high to allow future mowing with tractor.
• Unit 9 – Wetland. Invasive trees and shrubs should be removed by hand and stumps treated with approved herbicide. All the large trees should be kept.
• Unit 10 – Partial wetland. Masticate all vegetation outside of wetland. Trees and shrubs in wetland should be removed by hand and stumps treated with approved herbicide. Park staff will mark select trees to be kept.
• Unit 11 – Masticate all vegetation up to fence line. Trim branches along fence line at least
16ft high to allow future mowing with tractor.
• Unit 12 – Masticate all vegetation. Park staff will mark a few trees to be kept.
• Unit 13 – Invasive trees and shrubs should be removed by hand and stumps treated with approved herbicide.
• Unit 14 – Masticate all vegetation up to fence line. Trim branches along fence line at least sixteen (16) feet high to allow future mowing with tractor.
• Unit 15 – Masticate all vegetation up to field edge. Trim branches along field edge at least
16 ft high to allow future mowing with tractor. Park staff may mark a few trees to be kept.
• Unit 16 – Field edge should be cleared and limbs trimmed to at least sixteen (16) feet high to allow future mowing with tractor. Park staff will mark where to stop.
• Unit 17 – Clear trees from around edge of pond. Park staff will mark trees to be kept.
Remaining stumps shall be treated with approved herbicide.
• Unit 18 – Masticate all invasives. Leave short leaf pines and oaks if possible.
• Unit 19 – Masticate all invasives. Leave short leaf pines and oaks if possible.
• Unit 20 – Clear edges of road and ditch lines at least six (6) feet out and sixteen (16) feet up from the edges to provide access to southern field.
• Unit 21 – Masticate all vegetation and remove trees from the water’s edge. Staff will mark trees to be kept along water's edge. Remaining stumps shall be treated with approved herbicide. Trim branches along field edge to at least sixteen (16) feet high.
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