ITB_32701-13876_Pre-Response_Conf_Memo.pdf

This is a Pre-Bid Conference Memorandum issued by the Central Procurement Office for the Tennessee Department of Environment & Conservation regarding invasive species removal services at Savage Gulf State Park. The solicitation (ITB 32701-13876) encompasses approximately 110 acres across 21 designated treatment units requiring mastication of vegetation under 15 inches diameter at breast height, cutting and stacking of larger materials, hand-removal in designated wetlands, stump treatment with approved herbicide, tree limb trimming to 16 feet along fence and field edges, and equipment rut repair. A pre-bid conference is scheduled for Wednesday, April 22, 2026 at 10:00 AM CST at Savage Gulf State Park (19350 TN-56, Beersheba Springs, TN 37305), though attendance is not mandatory. The bid submission deadline is May 8, 2026 at 2:00 p.m. Central Daylight Time through the Tennessee EDISON procurement system. Written questions and comments must be submitted by April 20, 2026 at 2:00 p.m. CST. Site visits are strongly encouraged, with the State noting that no allowances will be made for quotation errors resulting from failure to visit the site prior to submission. All work must be completed between contract award and June 20, 2026.

This is a sealed bid, one-time purchase procurement with no renewal options, and the contract will be awarded to the lowest-cost responsive and responsible bidder based on a unit price for invasive species removal submitted on an F.O.B. destination basis. Bidders must possess a valid Tennessee State Building Construction (BC) license or Building Construction Landscaping (BC-29) license and must provide proof of licensure upon award. The solicitation contains no specific set-aside designations or restrictions limiting bidders to disadvantaged enterprise categories. All respondents must certify compliance with the Iran Divestment Act, confirm they are not debarred or suspended from federal or state transactions, provide documentation of sales and use tax registration with the Tennessee Department of Revenue, and comply with Tennessee Code Annotated 62-6-119 regarding contractor licensing for contracts exceeding $25,000. Contractors must maintain a payment bond equal to 25 percent of the maximum liability amount for bids exceeding $100,000 and provide proof of workers' compensation insurance, commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability insurance. The contractor is responsible for all permits and associated fees, utility location, site safety, debris removal, equipment washing, and damage repair within 24 hours, with all work required to leave the project area in "broom clean" condition upon completion.