ITB_32701-13876_Pre-Response_Conf_Memo.pdf

This is a pre-bid conference memorandum issued by the Tennessee Department of General Services, Central Procurement Office, for invasive species removal services at Savage Gulf State Park under the Department of Environment & Conservation. The solicitation encompasses approximately 110 acres across 21 treatment units requiring comprehensive invasive species management, including mastication of vegetation under 15 inches diameter at breast height, cutting and stacking of larger materials, hand-removal in designated wetlands, stump treatment with approved herbicide, tree limb trimming to 16 feet along fence and field edges, and equipment rut repair. All work must be completed between contract award and June 20, 2026. The solicitation was posted on April 13, 2026, with a bid submission deadline of May 8, 2026 at 2:00 p.m. Central Daylight Time through the Tennessee EDISON procurement system. A pre-bid conference is scheduled for Wednesday, April 22, 2026 at 10:00 a.m. CST at Savage Gulf State Park, 19350 TN-56, Beersheba Springs, Tennessee 37305. While attendance is not mandatory, bidders are encouraged to attend to clarify requirements and submit questions. Site visits are strongly encouraged prior to bid submission, and written questions must be submitted by April 20, 2026 at 2:00 p.m. CST.

Bidders must possess a valid Tennessee State Building Construction (BC) license or Building Construction Landscaping (BC-29) license and provide proof of licensure upon award. The contract will be awarded to the lowest-cost responsive and responsible bidder based on unit prices submitted in U.S. dollars on an F.O.B. destination basis. Bidders must certify compliance with the Iran Divestment Act, confirm they are not debarred or suspended from federal or state transactions, provide sales and use tax registration documentation, and comply with Tennessee Code Annotated 62-6-119 regarding contractor licensing for contracts exceeding $25,000. For bids exceeding $100,000, contractors must maintain a payment bond equal to 25 percent of maximum liability and provide proof of workers' compensation insurance, commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability insurance. The contractor is responsible for all permits, utility location, site safety, debris removal, equipment washing, and damage repair within 24 hours. No specific budget amount, award value range, incumbent vendors, or current contractors are identified in the solicitation documents.