SATCOM Performance Work Statement 352 and 451 NW.pdf

Performance Work Statement

NCTAMS LANT

Northwest 16 HVAC Equipment Repair & Maintenance

1.0 INTRODUCTION: Naval Computer and Telecommunications Area Master Station, Atlantic (NCTAMS LANT) operates and defends responsive, resilient, and secure computer and telecommunications systems, providing superiority information for global maritime and joint forces.

2.0 BACKGROUND: Commander, Navy Information Dominance Forces (COMNAVIFOR) has direct ownership of standalone non-structural mission support equipment, which includes generators; UPS Systems; heating, ventilation and air conditioning (HVAC) and other critical electrical and mechanical systems that support the COMNAVIFOR mission.

3.0 SCOPE OF WORK:

3.1 NCTAMS LANT have a requirement for full service of 16 pieces of HVAC equipment to include repair and maintenance on various communication dishes that are located at Naval Satellite Communications Facility Northwest Compound.

3.1.1 The Contractor shall provide initial assessment, routine preventive maintenance (PM), and emergency repair services for 10 HVAC units at NCTAMS LANT SATCOMM Building 352 compound (Site A) & 6 HAVAC units at NCTAMS LANT STACOMM Building 451 compound (Site B). The Contractor must conduct a comprehensive 30-day inspection to establish an operational baseline, submitting a status report to NCTAMS LANT Facilities that categorizes each unit as operational, requiring repair, or recommended for replacement. Following USG approval of this assessment and the completion of any necessary initial repairs to reach operational status, the Contractor shall commence quarterly PM and emergency repairs authorized via Contracting Officer-approved task orders. All work must be documented in quarterly status reports, and the vendor’s quotation package must include all associated transportation expenses and establish a basic price list for corrective and preventive maintenance services.

3.1.2 The Contractor shall provide all labor, parts, materials, tools, equipment, and consumables required to fulfill the scope of this annual, fixed-price preventive maintenance contract. All repair components utilized must be new and unused. Aside from the replacement of motors or compressors deemed beyond repair, NCTAMS LANT shall incur no additional expenses beyond the agreed contract price. Furthermore, NCTAMS LANT maintains the right to conduct independent evaluations of any component via a qualified third party before the Contractor declares a motor or compressor beyond repair.

3.1.3 The Contractor shall maintain a sufficient inventory of replacement parts to ensure the continuous operation of all air conditioning units throughout the contract term. NCTAMS LANT will not store or take custody of these parts; maintaining and securing this inventory remains the Contractor’s sole responsibility. As part of the quotation process, offerors must detail their proposed strategy for fulfilling this spare parts requirement.

3.1.4 The Contractor shall ensure the satisfactory operation of all air conditioning units and provide written operating instructions for each unit type to facilitate proper end-user use. Units must not remain inoperable or experience degraded cooling for more than two (2) days due to pending maintenance or repairs. The Contractor shall not be held liable for damage resulting from the relocation of units; however, the NCTAMS LANT Contracting Officer's Representative (COR) will provide written notification of any location changes. Additionally, the Contractor shall submit a quarterly certification report detailing an itemized inventory by site, the current operational status of each unit, and a summary of all repairs completed over the preceding 90 days.

3.1.5 Contractor shall not be held liable for equipment damage resulting from external electrical factors—such as excessive voltage, power surges, blown fuses, or circuit breaker disconnects—nor for damages attributable to operator error.

3.1.6 This contract covers all serviceable NCTAMS LANT air conditioning units detailed in the attached inventory list. If both parties agree that a unit is beyond economical repair, it shall be removed from the active inventory, thereby relieving the Contractor of any further maintenance responsibility for that specific unit.

3.1.7 Contractor shall perform the minor repairs listed below, whether identified during routine maintenance inspections or emergency service calls.

3.1.7.1 SITE A

Minor repairs may include any of the following: (repair or replace)

QTY

Low Pressure Switch 1 8406-166BX High Pressure Control 1 8406-167BX Evaporator motor /blower wheel 1 900-368-0159BX Metering Device 1 800-0510BX Condenser motor 1 8105-078BX Condenser Fan Blade 1 5151C060BX Condenser motor cap 1 8552-005BX Contactors 1 8401-035BX Digital Thermostat Controller 1 MC4002-B Compressor 1 8000-510BX Fan Relays 1 8201-130BX Filter 20 x 20 x 1 2 Refrigerant is 410A (see name plate for exact charge amount) Note: Contractor will need to verify part numbers.

Leak repairs

Preventative Maintenance Inspection includes the following: Site A & B Note: Quartey Maintenance will be performed every 3 months / 4 times a year at the ½ way point coils will be cleaned.

1. Check air handler filters. Clean or replace as necessary.

2. Check for adequate refrigerant charge if perform leak ck. and repair.

3 Check the condenser and clean every 6 months/twice a year.

4. Lubricate condenser fan motor unless the motor is a sealed motor.

5. Check condenser fan blades for tightness.

6. Tighten electrical connections at equipment.

7. Check voltage at unit under load.

8. Check condensates drain for blockage. Clean as necessary.

9.. Lubricate all bearings where applicable.

10. Check the blower for cleanliness, clean as necessary.

11. Check all safety controls & adjust as necessary.

12. Inspect contactor points, clean or replace as necessary.

13. Check and clean the thermostat.

14. Check lockout control.

15. Inspect the evaporator coil cleanliness, clean every 6 months.

16. Inspect the starting capacitor, replace it, if out of tolerance.

17. Inspect the running capacitor, replace it, if out of tolerance.

18. Check for vibration and noise.

19. Inspect relays for proper operation, repair or replace as necessary.

20. Check and record running and start amperages on unit service card.

21. Check and record suction and discharge pressures on unit service card.

22. Make recommendations about any repairs needed to the equipment.

23. Document all repairs and maintenance and provide NCTAMS LANT facilities code N4 with a quarterly report on all units serviced.

24. Unit will be kept working at optimal manufacturer specifications for performance and temperature output.

3.1.7.2 CERTIFICATION OF WORKING UNITS

I hereby certify that _______________ NCTAMS LANT SATCOMM A/C units in _____________________ have received preventive care during the calendar Month of _______________. I further certify that _________ units have (Month) (Number)

3.1.7.4

SAT-COMM. 352 Shelter Compound

Facility No

Location Unit Description

Manuf. M/N S/N Year Size Refg.

compound

Shelter 352-A

A/C-1 Bard W60AC -

B09XPXX3J

292L234138356-

2023 5

TON

410A compound

Shelter 352-A

A/C-2 Bard W60AC -

B09XPXX3J

292L234138362-

2023 5

TON

410A compound

Shelter 352-B

A/C-1 Bard W60AC -

B09XPXX3J

292L234138357-

2023 5

TON

410A compound

Shelter 352-B

A/C-2 Bard W60AC -

B09XPXX3J

292L234138361-

2023 5

TON

410A compound

Shelter 352-C

A/C-1 Bard W60AC -

B09XPXX3J

292L234138364-

2023 5

TON

410A compound

Shelter 352-C

A/C-2 Bard W60AC -

B09XPXX3J

292L234138358-

2023 5

TON

410A compound

Shelter 352-E

A/C-1 Bard W60AC -

B09XPXX3J

292L234138360-

2023 5

TON

410A compound

Shelter 352-E

A/C-2 Bard W60AC -

B09XPXX3J

292L234138363-

2023 5

TON

410A compound

Shelter 352-G

A/C-1 Bard W60AC -

B09XPXX3J

292L234138365-

2023 5

TON

410A compounds

Shelter 352-G

A/C-2 Bard W60AC –

B09XPXX3J

292L234138359-

2023 5

TON

410A

3.1.7.5 SITE B

Minor repairs may include any of the following: (repair or replace)

QTY

Low Pressure Switch 1 8406-140BX High Pressure Control 1 8406-142BX Evaporator motor /blower wheel 1 900-366-001BX Metering Device 1 905-0737BX Condenser motor 1 8105-068BX Condenser Fan Blade 1 5151C060BX Condenser motor cap 1 8552-005BX Contactors 1 8401-035BX Digital Thermostat Controller 1 MC4002-B Compressor 1 8000-350BX Fan Relays 1 8201-130BX Filter 1” T/A (20 x 20 x 1) 2 7004-012 Refrigerant is 410A (see name plate for exact charge amount) Note: Contractor will need to verify part numbers.

Leak repairs

Preventative Maintenance Inspection includes the following:

Note: SAME AS (SITE A)

3.1.7.6 CERTIFICATION OF WORKING UNITS

I hereby certify that _______________ NCTAMS LANT SATCOMM A/C units in _____________________ have received preventive care during the calendar Month of _______________. I further certify that _________ units have (Month) (Number)

3.1.7.7 SAT-COMM. 451 Shelter MUOS Compound

Facility No

Location Unit Description

Manuf.

M/N

S/N

Year

Size

Refg.

131-ET1

Bldg. 453

EER Unit 1

MOUS

Compound

A/C Unit 45 Foot Level

Bard W42AY-

B09ZPXX3J

350M234152392-

2024 3.5 Ton

410A

131-ET1

Bldg. 453

EER Unit 2

MOUS

Compound

A/C Unit 45 Foot Level

Bard W42AY-

B09ZPXX3J

350M234152393-

2024 3.5

410A

131-ET2

Bldg. 454

EER Unit 1

MOUS

Compound

A/C Unit 45 Foot Level

Bard W42AY-

B09ZPXX3J

350M234152394-

2024 3.5 Ton

410A

131-ET2

Bldg. 454

EER Unit 2

MOUS

Compound

A/C Unit 45 Foot Level

Bard W42AY-

B09ZPXX3J

350M234152396-

2024 3.5 Ton

410A

131-ET3

Bldg. 455

EER Unit 1

MOUS

Compound

A/C Unit 45 Foot Level

Bard W42AY-

B09ZPXX3J

350M234152397-

2024 3.5 Ton

410A

131-ET3

Bldg. 455

EER Unit 2

MOUS

Compound

A/C Unit 45 Foot Level

Bard W42AY-

B09ZPXX3J

350M234152395-

2024 3.5

410A

3.2 Locations of Performance:

NAVSATCOMFAC NORTHWEST (Site A) 5102 Relay Road Building 352 Chesapeake, Va. 23322

NAVSATCOMFAC NORTHWEST (Site B) Mobile User Objective System (MOUS) Building 451 150 Lagoon Lane Chesapeake, Va. 23322

3.3 Proposed Period of Performance

Base Period: 01 Sept 2026 to 31 Aug 2027 Option Period One: 01 Sept 2027 to 31 Aug 2028 Option Period Two: 01 Sept 2028 to 31 Aug 2029 Option Period Three: 01 Sept 2029 to 31 Aug 2030 Option Period Four: 01 Sept 2030 to 31 Aug 2031

3.4 Service Hours: The contractor shall perform work in accordance with the approved initial assessment and a performance schedule mutually agreed upon by NCTAMS LANT representatives.

3.5 Government Furnished Material: None.

3.6 Contractor Furnished Material:

1. All test equipment

2. Replacement parts

3. Tools

4. Consumables

5. Rags

6. Brushes

7. Vacuum cleaner

8. Garden hose

9. Coil cleaning chemicals

10. Pressure washer (If required)

11. All lubricates (Must meet Bard Manufacture Requirements).

4.0 APPLICABLE DOCUMENTS

4.1 Instructions, regulations, OEM manuals.

4.1.1 National Electrical Code (Latest edition)

4.1.2 National Safety Code (Latest edition)

4.1.3 International Mechanical Code (Latest edition)

5.0 QUALIFICATIONS / CERTIFICATIONS

5.1 HVAC Technician Level II

5.1.2 Contract personnel working on naval installations must complete the required Environmental Compliance Assessment Training and Tracking System (ECATTS) courses and understand emergency spill response procedures.

6.0 QUALITY CONTROL SUREILANCE PLAN (QASP)

6.1 Contractor Quality Control Methods

6.1.1 The contractor shall provide a written report 30 days upon acceptance of the contract. The reports will list the current operational status of all air condition units, identify necessary repairs, and provide replacement recommendations.

6.2 Government Quality Control

6.2.1 The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material compiled shall be subject to inspection, review, and acceptance by the Government.

6.3 Corrective Actions

6.3.1 The contractor will return all air condition units to a fully operational condition. If any situation is discovered that would prevent the air conditions from being returned to a fully operational condition the contractor will contact the N4 Maintenance Coordinator / Government Representative immediately.

6.4 Conditions Found

6.4.1 If while performing services there are conditions found that require/replacement and directly tie to this scope of work, the contractor shall submit a Condition Found Report to the COR and the Contraction Officer. Condition Found Report shall identify the conditions with a statement identifying the discrepancy and proposed remedy along with a full price quote of required additional service. No additional service shall take place prior to Contraction Officer approval.

6.4.2 If COR or Contracting Officer determines the Condition Found does not warrant additional services, contractor shall continue with original scope of work.

6.5 Safety

6.5.1 Contractor will meet all current legal provisions of the Ministry of Social Protection for industrial safety and occupational health. This requirement applies to all personnel and the public at the job site. The contractor should ensure that all employed workers are registered with a social security system that includes current and financially up-to-date E.P.S. (Health Entity), A.R.P. (Professional Risk Administration), and Para fiscal. The contractor shall be responsible for damage or prejudices that result from non-compliance with this paragraph.

6.5.2 The contractor shall determine if any confined space is a “permit required” confined space. The contractor shall ensure employees are trained and qualified to work in confined spaces, provide certificates to Navy representatives prior to starting work.

6.5.3 The contractor shall follow all OSHA and NCTAMS LANT safety regulations pertaining to the control of hazardous energy, (lockout-tag out). The contractor shall provide a copy of their Energy Control Programs to the on-site Navy representative before work commences. The plan shall contain information sufficient to ensure government employees safety and identify lockout-tag out procedures for hazardous energy sources.

7.0 CANELLATION/OTHER CONDITIONS

7.1 This contract may be cancelled in whole or in part with a 30-day written notice from the Contracting Officer. If this tasking is cancelled, the U.S. Government shall be liable only for payment of services received before the effective date of the termination.

7.2 The contractor must be aware of contingencies. Due to the emergent nature of exercise and real-world communications requirements and schedule, adjustments in the amount of labor, overtime and other resources needed to complete the task may be required.

7.3 This contract/task order/delivery order may be terminated in whole or in part with a 30-day written notice from the Contracting Officer. In the event of such cancellation or if the Government should decide not to exercise an option period, under no circumstances shall the Government be liable for proposal costs, administrative cost, severance, overhead, profit, or any other cost subsequent to the effective date of the whole/partial cancellation of non-exercise of option period. The Government will be liable only for payments for services received before the effective date of the whole/partial cancellation or non-exercise of option period.

8.0 BASE ACCESS/SECURITY

8.1 Access to the work site and equipment spaces is restricted. The on-site Navy representative will provide any required escorts. The contractor shall schedule work with the on-site Navy representative to ensure access.

8.2 The contractor shall submit, via the Contract Control Authority/on-site Navy representative, a Visitor Access Request Letter list with the Full Names, Social Security numbers, Date of Birth, Company Name, of all personnel who will be working on the contract job site on company letterhead for access to secure areas. The Contract Control Authority/ on-site Navy representative will forward the Physical Security Officer for processing.

8.3 For base access, the contractor will submit the SECNAV 5512/1 Department of the Navy Population ID Card/ Base Access Pass Registration form to the Navy Representative for processing of base access. Once processed, the contractor will report to the base Pass and ID office and will provide the proper identification and vehicle information to complete the process and receive the Defense Biometric Identification System (DBIDS) identification card from base security for up to three years or the duration of the contract. The base Pass and ID office is located at 9040 Hampton Blvd, Norfolk, VA 23505.

9.0 CONTRACTOR PERSONNEL

9.1 STANDARDS OF BEHAVIOR: Contractor personnel shall present a neat, clean and professional appearance as generally observed in a professional setting and shall adhere to the US Navy’s no smoking policy. Smoking is allowed only in designated areas where it does not compromise the rights of non-smokers.

9.2 PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements which are issued during the contract term relating to law and order, installation administration, and security on the installation shall be applicable to all contractor employees or representatives who enter the installation.

Violation of such rules, regulations, laws, directives, or requirements may result in the command removing personnel from the base. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract.

9.3 REMOVAL BY INSTALLATION COMMANDER: The Installation Commander may bar an individual from the installation for conduct determined to be contrary to good order, discipline, or installation security.

9.4 REMOVAL BY CONTRACTING OFFICER: The contracting officer may require the contractor to remove any employee working under this contract, for reason of misconduct or security. Contractor employees shall be subject to removal from the premises upon determination by the contracting officer that such action is necessary in the interests of the government.

9.5 GENERAL/MISCELLANEOUS INFORMATION

9.5.1 Identification of Employees: The contractor shall be responsible for furnishing identification cards to its employees as may be approved and directed by the Contracting Officer’s Representative. The contractor shall require its employees to display this identification at all times. Upon release of any employee, the contractor shall immediately take procession of the prescribed identification card.

9.5.2 Transportation: The Contractor shall provide contractor-owned vehicle/transportation for use during working hours. Only contractor’s employees who possess a valid U.S. motor vehicle operator’s identification card shall operate the vehicle. All contractor motor vehicle operators must comply with traffic safety program set forth in OPNAV Instruction 5100.12.

9.5.3 The Secretary of the Navy has determined that the illegal possession and use of drugs and paraphernalia by civilian and contract employees in the military setting contributes directly to military drug abuse and undermines command efforts to eliminate drugs abuse among military personnel. The policy of the Department of the Navy, including the Marine Corps, is to deter and detect drug offenses by civilian and contract employees on military installations. Measures to be taken to identify drug offenses on military installations, and to prevent introduction of illegal drugs and paraphernalia include routine, random inspections of vehicles and personal possessions on entry or exit, with drug detection dog teams, when available. Where there is probable cause to believe that a civilian or contract employee on board a Naval or Marine Corps installation has been engaged in use, possession, or trafficking of drugs, that employee can be removed from the installation or can be turned over to local law enforcement authorities having jurisdiction, as appropriate. When illegal drugs are discovered during an inspection or search of a vehicle operated by a civilian or contract employee, the employee and the vehicle may be detained for a reasonable period of time necessary to turn the employee and the vehicle over to appropriate civil law enforcement officials: action may be taken to suspend, revoke, or deny installation driving privileges. Implicit with the acceptance of this contract is the Contractor’s agreement to comply with Federal statues, laws, and regulations, including those regulations issued by the commander of the military installation.

9.5.4

10.0 POINTS OF CONTACT

10.1 COR

10.2 KO

10.3 N4 Facilities

10.3.1 Aaron Edwards / 757-400-9200 / aaron.t.edwards6.civ@us.navy.mil

10.4 Northwest Technical Director

10.4.1 Jeff Aman / 757-421-8795 /

Jeffrey.j.aman.civ@us.navy.mil

10.5 N4 Maintenance Coordinator/ Government

Representative

10.5.1. Gary Parker / 757-400-9174 / gary.k.parker.civ@us.navy.mil

10.6 N4 Maintenance Coordinator/ Government

Representative

10.6.1 Richard Winston / 757-400-9193 / richard.l.winston7.civ@us.navy.mil