RFP_SAQMMA17R0222-A002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

A002

3. EFFECTIVE DATE

04/07/2017

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT

(A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Stephanie Reid-Smith

NAME

TEL.

Reid-SmithSJ@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

SAQMMA17R0222

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

03/03/2017

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to correct the dimensions of the cooler units provided in the Statement of Work Section Four, 4.1 Warehousing, Bullet Five: change dimensions of cooler units from feet to inches, should read "Dimensions of cooler units are 56"Wx30"Lx35"H." All other terms and conditions referenced this solicitation remain unchanged and in full effect.

NOTE: This amended solicitation reflects "print changes only" and not the entire original solicitation.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Stephanie Reid-Smith

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

04/07/2017

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SAQMMA17R0222

Reid-SmithSJ Stamp

Table of Contents

Section Description Page Number

C Descriptions/Specifications/Statement of Work

C-001 STATEMENT OF WORK

C-001 STATEMENT OF WORK

SAQMMA17R0222

Line Item Summary

Solicitation Number:

SAQMMA17R0222

Contract Number: Title: Warehouse Rental and Services for INL Mexico

Date of Solicitation:

04/07/2017

Line Item No. Description Quantity Unit Unit Price Total Cost

Section C- Descriptions/Specifications/Statement of Work

Clause C-001 STATEMENT OF WORK was deleted or updated.

C-001 STATEMENT OF WORK

STATEMENT OF WORK FOR

Bureau of International Narcotics and Law Enforcement Affairs

U. S. Embassy Mexico City

RENTAL OF A WAREHOUSE FACILITY AND WAREHOUSING SERVICES - LAREDO, TEXAS

NOTE: This REQUIREMENT is 100% SMALL BUSINESS SET-ASIDE

1. GENERAL

The offeror shall provide the equipment, services, documentation, and all miscellaneous requirements necessary to accomplish the ef-forts described in this Statement of Work (SOW).

The U. S. Department of State is supporting the Merida Initiative in an ongoing, long-term agreement between the U.S. and Mexican Governments to detect, deter, prevent, and mitigate criminal activity in Mexico and its effects in both Mexico and the United States.

As an important part in the donation process, INL products and cargo need to be stored in a safe, secure, and dedicated warehouse storage facility until items are ready for importation to Mexico.

1.1 Acronyms

• INL - Bureau of International Narcotics and Law Enforcement Affairs

• SOW – Statement of Work

• PO - Purchase Order

• COB - Close of business day

• COR - Contracting Officer's Representative

• USG – U.S. Government

NAICS FOR THIS REQUIREMENT

The North American Industry Classification System (NAICS) code for this acquisition is: 493110 - General Warehousing and Stor-age

2. BACKGROUND

INL is part of the U. S. Department of State’s multi-faceted response to transnational criminal activity. Dedicated to strengthening criminal justice systems, countering the flow of illegal narcotics, and minimizing transnational crime, INL plays a key role in leading the development and synchronization of U. S. international drug and crime assistance. INL’s technical support is tailored to bolster ca-pacities of partner countries through multilateral, regional, and country-specific programs.

The Merida Initiative, signed in 2008, is an unprecedented partnership between the United States and Mexico to fight organized crime and associated violence while furthering respect for human rights and the rule of law. Under the Merida Initiative, the United States has forged strong partnerships to support Mexico’s efforts toward implementation of criminal justice reforms at the federal and state levels.

In support of the Merida Initiative, the INL section of the U.S. Embassy in Mexico City requires a dedicated warehouse facility in Laredo, Texas in order to store mission critical items prior to importing them into Mexico.

3. OBJECTIVE

The principal objective of this task is to acquire warehousing services at a dedicated warehouse facility for INL/Mexico. These ware-housing services must include receiving, storing, loading, offloading, inventorying, spot-checking, and properly maintaining any and all INL items that either arrive or depart the warehouse facility. This includes providing the necessary equipment and manpower needed to adequately and professionally provide the warehousing services outlined in this SOW.

4. SCOPE OF WORK

4.1. Warehousing

The offeror must provide warehousing services at a dedicated warehouse facility in LAREDO, TEXAS. The warehouse must consist of space that can safely and securely store INL items before they are imported into Mexico. The warehouse facility must be completely covered and free of leaks or any other operational defects.

The warehouse facility should also include a clearly designated, secured, and fenced outside space or outside yard that can be used for storage of large items, such as vehicles or trailers (see approximate dimensions below). Prior to storing any item outside, the offeror must notify INL/Mexico for approval to store an item outside.

It is not required that the warehouse facility be completely dedicated to only INL items. It can be shared with items from other com-panies. However if the warehouse facility is to be shared, all INL items must be clearly and physically collocated together. A physical barrier (e.g., delineator posts, bollards, space guards, barricades, etc.) must separate INL items from other custom-ers' items being stored at the facility.

NOTE: Offerors are advised that the government WILL conduct a site visit of each proposed warehouse facility noted in offerors’ proposal, to ensure warehouse facility is in compliance with specifications as identified in the government's state-ment of work (See below).

As part of the warehousing operation, the offeror must also provide storage services for the following:

• Regular sized and large sized vehicles (approximate dimensions: L 20ft, W 8ft, H 8ft) - Approximately 15 vehicles (on average) will be stored at the facility

• Medium to large vehicles with x-ray screening systems for oversized cargo (L 26ft, W 10ft, H 10ft) - Approximately five (5) such vehicles (on average) will be stored at the facility

• Small, medium, large, and irregular sized boxes with approximate dimensions ranging from L 12in, W 11in, H 2in to L 3ft, W 3ft, H 3ft or beyond - the approximate number of boxes required in this category is unknown, as items received (variety of sizes) are already palletized. Offerors must be prepared to accommodate boxes (all sizes) in this category.

• Up to approximately 2,500 crates or skids with approximate dimensions of L 7ft, W 4ft, H 7ft or beyond; approximate weight of skids is up to 40 pounds and pallets between 80 pounds up to one (1) ton; NOTE: Stacking of crates or skids is not permitted but can be racked if a racking system is installed

• A maximum of four (4) 58 square foot coolers/freezers plugged into electrical power 24/7 in a locked room within the warehouse facility; the electrical requirement for all freezers is 115 VAC/Amp 5.0; Dimensions of cooler units are 56"Wx30"Lx35"H; Room used to house freezer units must be a climate controlled/secured (lockable) space; Freezer will be provided by INL Mexico; Al-though not a requirement, it is acceptable and recommended that the room(s) is equipped with an electronic alarm system, in the event of power failure or equipment malfunction --- Depending on the square footage of the room, the airflow requirements should be between 144-216 CFM; Offeror must provide square footage of proposed room and include airflow specifications in their submission

• Approximate square foot space required for storage of all INL items is on average 6,000 square feet up to a maximum of approx-imately 11,000 square feet; Indoor warehouse space = 11,000 square feet and Outside yard space required is approximately 6,000 square feet

• The storage service period for all items ranges from one (1) day to 24 months

• Preferably, INL items deemed appropriate will be stored on racks for organizational and safety purposes

• Loading and offloading services for every truck received and every truck that departs the warehouse; this includes providing ap-propriate equipment and manpower to unload and load any/all shipments that arrive at or departs from the warehouse

NOTE: Outside yard storage of crates or skids is not permitted unless expressed written permission has been provided in ad-vance by INL Mexico

Specific Requirements:

In accordance with USG regulations, the offeror must properly and accurately provide receiving, storing, loading, offloading, invent-orying, spot-checking, and properly maintaining any and all INL items that either arrive or depart the warehouse facility for any INL item when requested by INL/Mexico. This includes:

4.1.1 Reception of the goods upon arrival, physical inspection of goods, and tagging of each arriving item (please see Section 6 for details). This shall be done according to INL instructions based on U.S. Department of State regulations, which will be provided to the offeror upon contract award. An INL Logistics employee will visit the offeror’s facility to train the offeror’s employee(s) and cla-rify any questions. INL Logistics will provide the tag labels.

4.1.2 Perform inventory and physical inspection of every item containing a serial number or part number to ensure it matches the cor-responding Purchase Order (PO) and packing list. INL/Mexico will provide the PO and packing list information for items that are re-ceived at the warehouse. The inventory and physical inspection information must be included on the daily warehouse report (please see Appendix A for example) and sent to the following electronic addresses: mexicocityinllogistics@mexusbio.org, and mexicocityinllogistics@state.gov

4.1.3 The offeror will receive skids and inventory from INL items that were previously stored at a different location under a previous contract. As such, the offeror shall perform an inventory (using the requirements of 4.1.1 and 4.1.2) and send a completed inventory report to the COR and INL Logistics no later than 30 days after receiving these additional skids and inventory.

4.1.4 Loading and unloading for up to 2,500 skids and different sized boxes. These boxes and vehicles may be regular or oversized, as noted in Section 4.1. The operation of required equipment such as forklifts and other unloading/loading equipment must be utilized.

4.1.5 In & Out (see Section 6.3 for details) for up to 2,500 skids, different sized boxes and vehicles (see Section 4.1 for approximate dimensions).

4.1.6 Designated area for up to 2,500 skids (some potentially oversized), different sized boxes and regular and large sized vehicles (see Section 4.1 for approximate dimensions).

4.1.7 Offeror shall receive INL POs and, through physical inspection, compare them with goods described in the PO. INL Logistics will send the POs to the offeror prior to arrival with support documentation as needed. If any item received at the warehouse facility does not match the INL PO or if any item is missing or unaccounted for, the offeror must notify INL Logistics of the discrepancy im-mediately.

4.1.8 In the event that the goods are damaged or there are discrepancies with the PO, offeror shall report any incident to INL Logistics immediately after being inspected (on the same day of the inspection). If a discrepancy is confirmed by INL Logistics, the offeror may be asked to coordinate with a transportation company to ship damaged goods back to a specified vendor.

4.1.9 Offeror may be asked to perform pick and pack for some purchase orders or shipments (please see Section 6.2 for further de-scription).

4.1.10 Offeror must inspect the coolers/freezers every day to ensure proper working condition. In the event that a cooler/freezer stops working, the offeror will notify the COR immediately along with INL Logistics section to coordinate repair and arrange temporary storage.

4.1.11 Offeror must locate a label in the outside of every box and/or pallet in order to identify the label with the information contained in Appendix B. Using this method, the offeror will provide information on associating every PO with a specific INL program so every INL program is able to determine how many items they have in storage at any given time. The offeror must also store items that share the same outside labels in the same area. All items pertaining to a specific INL program must be stored together in the same area so each INL program can easily determine which stored items pertain to their programs. Preferably, these INL items, as deemed appro-priate, will be stored on racks for organizational and safety purposes. An INL Logistics employee will review these procedures in de-tail with the offeror.

4.1.12 Any vehicle or motorized item received at the warehouse facility must be stored in a safe, secured, and monitored area. This area may consist of an outside space or yard provided it is clearly designated as an INL storage area, secured, and fenced.

The offeror shall maintain daily warehouse reports (see Appendix A for example) including photographs of each item and send them to INL Logistics at the following electronic addresses: mexicocityinllogistics@mexusbio.org and mexicocityinllogistics@state.gov by COB on the same day the items are received. The offeror must indicate the following information in the daily reports:

• Number of pallets that enter and leave the warehouse

• Number of items tagged according to INL instructions

• Include the above information in an updated inventory.

The daily report format will be confirmed and agreed upon by the COR of the contract before the offeror begins using it.

INL goods shall be stored in a secure and safe area. The warehouse shall be free of leaks and a vector service shall be enforced.

4.2. LABOR REQUIREMENTS

Offeror shall provide receiving activities at their facilities from Monday through Friday from 9:00am to 5:00pm local time.

At a minimum, the contractor shall provide TWO (2) full-time individuals or equivalent to work at the Laredo, Texas warehouse fa-cility. These persons shall perform all services required/noted under this SOW.

The Offeror's proposal shall include qualifications of all key personnel showing relevant experience, skills and other unique qualifica-tions that demonstrate the ability to manage the details described in the Statement of Work. The proposal should detail person-nel's specific experience in warehousing services. Immediate availability of proposed staff and qualifications to enable lowest risk and shortest transition time is a key evaluation factor.

Recruitment/Retention/Training - Offeror will present their plan for personnel recruitment, retention strategies, and staff train-ing. Specifically, address how the offeror plans to staff positions that may require long lead times to fill. Discuss your capabilities to augment staff to perform duties under expanded workloads.

4.2.1 Overtime Hours

Overtime hours may be required under this contract. If overtime hours are requested by INL Logistics, the contractor shall request ap-proval for overtime hours in writing and must receive PRIOR approval by the COR before overtime is performed.

No overtime hours will be paid without prior written approval by the COR.

5. DELIVERABLES

Daily warehouse reports: example attached as Appendix A. The report format must be approved and confirmed by the COR of the contract. This report shall be sent daily by COB to the INL Logistics email addresses as described in Section 4.1.

Weekly warehouse reports: this report format shall be developed by the offeror and must be approved by the COR. This report shall be sent to the INL Logistics email addresses and to the COR of the contract by COB every Friday. This report must include a sum-mary of all the activities performed on this contract during the week for warehousing services rendered.

6. SPECIAL REQUIREMENTS/ COMMENTS

6.1. PHYSICAL INSPECTION

The offeror shall consider as a physical inspection the act of opening every box, package, pallet, or similar item to confirm the re-ceived item is in good condition and in accordance to the PO description. Additionally, the offeror shall consider that an independent third-party customs broker services provider will conduct a pre-inspection prior to any shipment departing the warehouse. The purpose of this inspection is to prepare all the required paperwork for the importation process into Mexico and the offeror must allow ware-house access to the third-party customs broker services provider.

6.2. PICK AND PACK SERVICE

The offeror shall provide pick and pack services under specific circumstances, such as when there are POs that are designated to more than one end-user. In those instances, the offeror will be asked to distribute, re-wrap and re-palletize those items into multiple sets based on the number of end-users.

If applicable, the instructions and requests for pick and pack service will be specifically provided by INL Logistics whenever this ser-vice is required.

6.3 IN & OUT SERVICE

In & Out service refers to items that arrive or depart the warehouse facility and includes unloading and loading maneuvers related to any such items. The offeror must provide all necessary equipment and personnel for properly and safely loading and offloading items.

6.4. CARGO LOSS OR DAMAGE

Offeror shall assume liability with respect to any portion of services provided under this contract and for loss or damage of any and all INL goods while under the offeror’s care, custody and/or control in the warehouse facility.

7. PERFORMANCE REQUIREMENTS

Offeror shall provide a designated customer service point of contact for INL/Mexico for the duration of the contract.

Reports shall be sent to:

MexicoCityINLLogistics@mexusbio.org

MexicoCityINLLogistics@state.gov

SUPPLIES OR SERVICES AND PRICE/COSTS:

NOTE: The Firm-Fixed rate must include ALL services being provided under this order (e.g., Rental of warehouse, warehouse ser-vices noted in the statement of work, etc.) and Labor Hours must include services for Two (2) each Full-time Warehouse personnel:

for the entire period of performance, to include all option years.

** See Line Item Description Section of this solicitation for completion of pricing for Base Year (12-months) and Four Option Years (12-months each).