RFP_SAQMMA17R0222-A001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

A001

3. EFFECTIVE DATE

03/30/2017

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT

(A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Stephanie Reid-Smith

NAME

TEL.

Reid-SmithSJ@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

SAQMMA17R0222

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

03/03/2017

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of the amendment is to: (1) Extend the closing date FROM: Tuesday, 4 April 2017; TO: Friday, 7 April 2017, 1:00 P.M. (Eastern Standard Time); (2) Incorporate Responses to Vendor Solicitation Questions; and (3) Amend Statement of Work Section, in response to vendor questions. All other terms and conditions referenced this solicitation remain unchanged and in full effect.

NOTE: This amended solicitation reflects "print changes only" and not the entire original solicitation.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Stephanie Reid-Smith

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

03/30/2017

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SAQMMA17R0222

Reid-SmithSJ Stamp

Table of Contents

Section Description Page Number

C Descriptions/Specifications/Statement of Work

C-001 STATEMENT OF WORK

C-001 STATEMENT OF WORK

L Instructions, Conditions, and Notices to Offerors and Respondents

L-001 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L-001 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

SAQMMA17R0222

Line Item Summary

Solicitation Number:

SAQMMA17R0222

Contract Number: Title: Warehouse Rental and Services for INL Mexico

Date of Solicitation:

03/30/2017

Line Item No. Description Quantity Unit Unit Price Total Cost

Section C- Descriptions/Specifications/Statement of Work

Clause C-001 STATEMENT OF WORK was deleted or updated.

C-001 STATEMENT OF WORK

STATEMENT OF WORK FOR

Bureau of International Narcotics and Law Enforcement Affairs

U. S. Embassy Mexico City

RENTAL OF A WAREHOUSE FACILITY AND WAREHOUSING SERVICES - LAREDO, TEXAS

NOTE: This REQUIREMENT is 100% SMALL BUSINESS SET-ASIDE

1. GENERAL

The offeror shall provide the equipment, services, documentation, and all miscellaneous requirements necessary to accomplish the ef-forts described in this Statement of Work (SOW).

The U. S. Department of State is supporting the Merida Initiative in an ongoing, long-term agreement between the U.S. and Mexican Governments to detect, deter, prevent, and mitigate criminal activity in Mexico and its effects in both Mexico and the United States.

As an important part in the donation process, INL products and cargo need to be stored in a safe, secure, and dedicated warehouse storage facility until items are ready for importation to Mexico.

1.1 Acronyms

• INL - Bureau of International Narcotics and Law Enforcement Affairs

• SOW – Statement of Work

• PO - Purchase Order

• COB - Close of business day

• COR - Contracting Officer's Representative

• USG – U.S. Government

NAICS FOR THIS REQUIREMENT

The North American Industry Classification System (NAICS) code for this acquisition is: 493110 - General Warehousing and Stor-age

2. BACKGROUND

INL is part of the U. S. Department of State’s multi-faceted response to transnational criminal activity. Dedicated to strengthening criminal justice systems, countering the flow of illegal narcotics, and minimizing transnational crime, INL plays a key role in leading the development and synchronization of U. S. international drug and crime assistance. INL’s technical support is tailored to bolster ca-pacities of partner countries through multilateral, regional, and country-specific programs.

The Merida Initiative, signed in 2008, is an unprecedented partnership between the United States and Mexico to fight organized crime and associated violence while furthering respect for human rights and the rule of law. Under the Merida Initiative, the United States has forged strong partnerships to support Mexico’s efforts toward implementation of criminal justice reforms at the federal and state levels.

In support of the Merida Initiative, the INL section of the U.S. Embassy in Mexico City requires a dedicated warehouse facility in Laredo, Texas in order to store mission critical items prior to importing them into Mexico.

3. OBJECTIVE

The principal objective of this task is to acquire warehousing services at a dedicated warehouse facility for INL/Mexico. These ware-housing services must include receiving, storing, loading, offloading, inventorying, spot-checking, and properly maintaining any and all INL items that either arrive or depart the warehouse facility. This includes providing the necessary equipment and manpower needed to adequately and professionally provide the warehousing services outlined in this SOW.

4. SCOPE OF WORK

4.1. Warehousing

The offeror must provide warehousing services at a dedicated warehouse facility in LAREDO, TEXAS. The warehouse must consist of space that can safely and securely store INL items before they are imported into Mexico. The warehouse facility must be completely covered and free of leaks or any other operational defects.

The warehouse facility should also include a clearly designated, secured, and fenced outside space or outside yard that can be used for storage of large items, such as vehicles or trailers (see approximate dimensions below). Prior to storing any item outside, the offeror must notify INL/Mexico for approval to store an item outside.

It is not required that the warehouse facility be completely dedicated to only INL items. It can be shared with items from other com-panies. However if the warehouse facility is to be shared, all INL items must be clearly and physically collocated together. A physical barrier (e.g., delineator posts, bollards, space guards, barricades, etc.) must separate INL items from other custom-ers' items being stored at the facility.

NOTE: Offerors are advised that the government WILL conduct a site visit of each proposed warehouse facility noted in offerors’ proposal, to ensure warehouse facility is in compliance with specifications as identified in the government's state-ment of work (See below).

As part of the warehousing operation, the offeror must also provide storage services for the following:

• Regular sized and large sized vehicles (approximate dimensions: L 20ft, W 8ft, H 8ft) - Approximately 15 vehicles (on average) will be stored at the facility

• Medium to large vehicles with x-ray screening systems for oversized cargo (L 26ft, W 10ft, H 10ft) - Approximately five (5) such vehicles (on average) will be stored at the facility

• Small, medium, large, and irregular sized boxes with approximate dimensions ranging from L 12in, W 11in, H 2in to L 3ft, W 3ft, H 3ft or beyond - the approximate number of boxes required in this category is unknown, as items received (variety of sizes) are already palletized. Offerors must be prepared to accommodate boxes (all sizes) in this category.

• Up to approximately 2,500 crates or skids with approximate dimensions of L 7ft, W 4ft, H 7ft or beyond; approximate weight of skids is up to 40 pounds and pallets between 80 pounds up to one (1) ton; NOTE: Stacking of crates or skids is not permitted but can be racked if a racking system is installed

• A maximum of four (4) 58 square foot coolers/freezers plugged into electrical power 24/7 in a locked room within the warehouse facility; the electrical requirement for all freezers is 115 VAC/Amp 5.0; Dimensions of cooler units are 56'Wx30'Lx35'H; Room used to house freezer units must be a climate controlled/secured (lockable) space; Freezer will be provided by INL Mexico; Al-though not a requirement, it is acceptable and recommended that the room(s) is equipped with an electronic alarm system, in the event of power failure or equipment malfunction --- Depending on the square footage of the room, the airflow requirements should be between 144-216 CFM; Offeror must provide square footage of proposed room and include airflow specifications in their submission

• Approximate square foot space required for storage of all INL items is on average 6,000 square feet up to a maximum of approx-imately 11,000 square feet; Indoor warehouse space = 11,000 square feet and Outside yard space required is approximately 6,000 square feet

• The storage service period for all items ranges from one (1) day to 24 months

• Preferably, INL items deemed appropriate will be stored on racks for organizational and safety purposes

• Loading and offloading services for every truck received and every truck that departs the warehouse; this includes providing ap-propriate equipment and manpower to unload and load any/all shipments that arrive at or departs from the warehouse

NOTE: Outside yard storage of crates or skids is not permitted unless expressed written permission has been provided in ad-vance by INL Mexico

Specific Requirements:

In accordance with USG regulations, the offeror must properly and accurately provide receiving, storing, loading, offloading, invent-orying, spot-checking, and properly maintaining any and all INL items that either arrive or depart the warehouse facility for any INL item when requested by INL/Mexico. This includes:

4.1.1 Reception of the goods upon arrival, physical inspection of goods, and tagging of each arriving item (please see Section 6 for details). This shall be done according to INL instructions based on U.S. Department of State regulations, which will be provided to the offeror upon contract award. An INL Logistics employee will visit the offeror’s facility to train the offeror’s employee(s) and cla-rify any questions. INL Logistics will provide the tag labels.

4.1.2 Perform inventory and physical inspection of every item containing a serial number or part number to ensure it matches the cor-responding Purchase Order (PO) and packing list. INL/Mexico will provide the PO and packing list information for items that are re-ceived at the warehouse. The inventory and physical inspection information must be included on the daily warehouse report (please see Appendix A for example) and sent to the following electronic addresses: mexicocityinllogistics@mexusbio.org, and mexicocityinllogistics@state.gov

4.1.3 The offeror will receive skids and inventory from INL items that were previously stored at a different location under a previous contract. As such, the offeror shall perform an inventory (using the requirements of 4.1.1 and 4.1.2) and send a completed inventory report to the COR and INL Logistics no later than 30 days after receiving these additional skids and inventory.

4.1.4 Loading and unloading for up to 2,500 skids and different sized boxes. These boxes and vehicles may be regular or oversized, as noted in Section 4.1. The operation of required equipment such as forklifts and other unloading/loading equipment must be utilized.

4.1.5 In & Out (see Section 6.3 for details) for up to 2,500 skids, different sized boxes and vehicles (see Section 4.1 for approximate dimensions).

4.1.6 Designated area for up to 2,500 skids (some potentially oversized), different sized boxes and regular and large sized vehicles (see Section 4.1 for approximate dimensions).

4.1.7 Offeror shall receive INL POs and, through physical inspection, compare them with goods described in the PO. INL Logistics will send the POs to the offeror prior to arrival with support documentation as needed. If any item received at the warehouse facility does not match the INL PO or if any item is missing or unaccounted for, the offeror must notify INL Logistics of the discrepancy im-mediately.

4.1.8 In the event that the goods are damaged or there are discrepancies with the PO, offeror shall report any incident to INL Logistics immediately after being inspected (on the same day of the inspection). If a discrepancy is confirmed by INL Logistics, the offeror may be asked to coordinate with a transportation company to ship damaged goods back to a specified vendor.

4.1.9 Offeror may be asked to perform pick and pack for some purchase orders or shipments (please see Section 6.2 for further de-scription).

4.1.10 Offeror must inspect the coolers/freezers every day to ensure proper working condition. In the event that a cooler/freezer stops working, the offeror will notify the COR immediately along with INL Logistics section to coordinate repair and arrange temporary storage.

4.1.11 Offeror must locate a label in the outside of every box and/or pallet in order to identify the label with the information contained in Appendix B. Using this method, the offeror will provide information on associating every PO with a specific INL program so every INL program is able to determine how many items they have in storage at any given time. The offeror must also store items that share the same outside labels in the same area. All items pertaining to a specific INL program must be stored together in the same area so each INL program can easily determine which stored items pertain to their programs. Preferably, these INL items, as deemed appro-priate, will be stored on racks for organizational and safety purposes. An INL Logistics employee will review these procedures in de-tail with the offeror.

4.1.12 Any vehicle or motorized item received at the warehouse facility must be stored in a safe, secured, and monitored area. This area may consist of an outside space or yard provided it is clearly designated as an INL storage area, secured, and fenced.

The offeror shall maintain daily warehouse reports (see Appendix A for example) including photographs of each item and send them to INL Logistics at the following electronic addresses: mexicocityinllogistics@mexusbio.org and mexicocityinllogistics@state.gov by COB on the same day the items are received. The offeror must indicate the following information in the daily reports:

• Number of pallets that enter and leave the warehouse

• Number of items tagged according to INL instructions

• Include the above information in an updated inventory.

The daily report format will be confirmed and agreed upon by the COR of the contract before the offeror begins using it.

INL goods shall be stored in a secure and safe area. The warehouse shall be free of leaks and a vector service shall be enforced.

4.2. LABOR REQUIREMENTS

Offeror shall provide receiving activities at their facilities from Monday through Friday from 9:00am to 5:00pm local time.

At a minimum, the contractor shall provide TWO (2) full-time individuals or equivalent to work at the Laredo, Texas warehouse fa-cility. These persons shall perform all services required/noted under this SOW.

The Offeror's proposal shall include qualifications of all key personnel showing relevant experience, skills and other unique qualifica-tions that demonstrate the ability to manage the details described in the Statement of Work. The proposal should detail person-nel's specific experience in warehousing services. Immediate availability of proposed staff and qualifications to enable lowest risk and shortest transition time is a key evaluation factor.

Recruitment/Retention/Training - Offeror will present their plan for personnel recruitment, retention strategies, and staff train-ing. Specifically, address how the offeror plans to staff positions that may require long lead times to fill. Discuss your capabilities to augment staff to perform duties under expanded workloads.

4.2.1 Overtime Hours

Overtime hours may be required under this contract. If overtime hours are requested by INL Logistics, the contractor shall request ap-proval for overtime hours in writing and must receive PRIOR approval by the COR before overtime is performed.

No overtime hours will be paid without prior written approval by the COR.

5. DELIVERABLES

Daily warehouse reports: example attached as Appendix A. The report format must be approved and confirmed by the COR of the contract. This report shall be sent daily by COB to the INL Logistics email addresses as described in Section 4.1.

Weekly warehouse reports: this report format shall be developed by the offeror and must be approved by the COR. This report shall be sent to the INL Logistics email addresses and to the COR of the contract by COB every Friday. This report must include a sum-mary of all the activities performed on this contract during the week for warehousing services rendered.

6. SPECIAL REQUIREMENTS/ COMMENTS

6.1. PHYSICAL INSPECTION

The offeror shall consider as a physical inspection the act of opening every box, package, pallet, or similar item to confirm the re-ceived item is in good condition and in accordance to the PO description. Additionally, the offeror shall consider that an independent third-party customs broker services provider will conduct a pre-inspection prior to any shipment departing the warehouse. The purpose of this inspection is to prepare all the required paperwork for the importation process into Mexico and the offeror must allow ware-house access to the third-party customs broker services provider.

6.2. PICK AND PACK SERVICE

The offeror shall provide pick and pack services under specific circumstances, such as when there are POs that are designated to more than one end-user. In those instances, the offeror will be asked to distribute, re-wrap and re-palletize those items into multiple sets based on the number of end-users.

If applicable, the instructions and requests for pick and pack service will be specifically provided by INL Logistics whenever this ser-vice is required.

6.3 IN & OUT SERVICE

In & Out service refers to items that arrive or depart the warehouse facility and includes unloading and loading maneuvers related to any such items. The offeror must provide all necessary equipment and personnel for properly and safely loading and offloading items.

6.4. CARGO LOSS OR DAMAGE

Offeror shall assume liability with respect to any portion of services provided under this contract and for loss or damage of any and all INL goods while under the offeror’s care, custody and/or control in the warehouse facility.

7. PERFORMANCE REQUIREMENTS

Offeror shall provide a designated customer service point of contact for INL/Mexico for the duration of the contract.

Reports shall be sent to:

MexicoCityINLLogistics@mexusbio.org

MexicoCityINLLogistics@state.gov

SUPPLIES OR SERVICES AND PRICE/COSTS:

NOTE: The Firm-Fixed rate must include ALL services being provided under this order (e.g., Rental of warehouse, warehouse ser-vices noted in the statement of work, etc.) and Labor Hours must include services for Two (2) each Full-time Warehouse personnel:

for the entire period of performance, to include all option years.

** See Line Item Description Section of this solicitation for completion of pricing for Base Year (12-months) and Four Option Years (12-months each).

Section L- Instructions, Conditions, and Notices to Offerors and Respondents

Clause L-001 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS was deleted or updated.

L-001 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

GENERAL GUIDELINES

The Offeror shall package and clearly label package(s) with (i) the Solicitation Number and (ii) the contents thereof (e.g., Volume I, Volume II, etc.). A coverletter containing any information the Offeror wishes to bring to the Government's attention may accompany the proposal. The Offeror must identify their organization as either a large or small business concern.

GUIDELINES FOR PROPOSALS

Offerors shall provide all direct and indirect costs associated with stated requirements as outlined in the Statement of Work/soli-citation. Proposals shall include all labor, materials, equipment, services, warehouse rental (applicable insurance), any additional on-site storage costs, etc.

Proposals must be clear and concise. It must include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposals shall not simply rephrase or restate the Government's requirements, but rather provide a convencing ra-tionale to address how the Offeror intends to meet these requirements. Proposals which simply restate the Governments requirements may be judged as non-responsive.

TECHNICAL PROPOSAL

Format:

All proposals (technical/cost) are requested to be submitted electronically in either MS-Word and/or Adobe PDF files and shall in-clude the following information.

The Technical proposal, consisting of an Executive Summary, and Technical Approach, shall not exceed a length of 20 pages of 8.5 x 11 inch single-sided paper. Appendices containing key personnel resumes and past performance references, will not be included in the 20 page limit.

1. Individual resumes shall not exceed one page

2. Individual past performance references shall not exceed three pages

3. Resumes should be included under Tab A; past performance should be attached as Tab B

4. Proposal minimum font size = 12 pt, Style = Regular - Times New Roman. Smaller font sizes are permitted for graphs or tables but no less than 9 pt.

5. Proposal submitted on 8 ½ x11 paper.

6. Proposal submitted electronically as an attachment via E-mail to Reid-SmithSJ@state.gov

COST PROPOSAL

Format:

1. No page limitation is required.

2. Proposal minimum font size = 12 pt, Style = Regular - Times New Roman

3. Proposal submitted may include aditional narrative related to cost, such as assumptions, explanations, etc. May be submitted us-ing Word, Excel or in PDF format.

4. Proposal submitted electronically as an attachment via email to Reid-SmithSJ@state.gov

PROPOSALS SUBMISSIONS

The offeror shall follow the format and instructions below in preparing their proposal.

Volume I – PRICE/COST PROPOSAL

Volume II - TECHNICAL PROPOSAL

To facilitate proposal evaluation, the offeror shall submit one (1) original of their price proposal as Volume I. The offeror shall also submit one (1) original of their technical proposal as Volume II. These volumes must be clearly marked as “Price Proposal” (Volume I) and "Technical Proposal” (Volume II).

a. Volume I: The overall contents of the Price Proposal (Volume I) shall include the list of CLIN Items and the proposed ware-house rental rate, warehouse servicing cost, hourly rate/labor category and proposed dollar amounts for all cost during the Base Year and all Option Years.

b. Volume II: The overall contents of the Technical Proposal (Volume II) shall be submitted in the following stated distinct tabs.

• TAB (A) TECHNICAL APPROACH - The government will assess the offeror’s understanding of requirements and ability of all aspects of the contract in an efficient and effective manner that will achieve the program and mission requirements set forth in the SOW. The offeror will also include the resumes of the proposed personnel for the positions described in this SOW.

• TAB (B) PAST PERFORMANCE - The offeror will be evaluated on their performance, and that of significant subcontractors or affiliates, if any, under existing or prior contracts for services within the last five years. At a minimum, two (2) past and/or cur-rent past performance references of same or similar to the requirements in this RFP shall be submitted. In particular, information on the following areas of contract performance will be evaluated:

1. Quality of Service

2. Timeliness of Performance

3. Price/Cost Control

4. Business Relations (ability to effectively manage contract)

5. Customer Satisfaction

METHOD OF AWARD

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicit-ation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evalu-ate offers and make a best value determination:

A. Understanding of the Work B. Technical Capabilities C. Past Performance D. Price

Technical and past performance, when combined, are significantly more important than cost or price.

Understanding of the Work

Understanding of the requirements, organization and Scope of Work, the offeror’s proposal must clearly demonstrate a comprehens-ive understanding of the support requirements identified in the SOW. Offeror shall describe their Understanding of the Work to be performed in accordance with requirements defined in the SOW. This information is required to ensure that Offerors have fully indic-ated their understanding of the Government’s requirements and have clearly demonstrated their knowledge and expertise. The propos-al must clearly demonstrate a comprehensive understanding of the intent of all solicitation objectives. The Offeror should not merely repeat the solicitation statements, but should provide a clear understanding and perception of the entire requirement.

The Offeror's proposal shall include qualifications of all key personnel showing relevant experience, skills and other unique qualifica-tions that demonstrate the ability to manage the details described in the Statement of Work. The proposal should detail the personnel's specific experience in warehousing services. Immediate availability of proposed staff and qualifications to enable lowest risk and shortest transition time is a key evaluation factor.

Recruitment/Retention/Training - Offeror will present their plan for personnel recruitment, retention strategies, and staff training.

Specifically, address how the offeror plans to staff positions that may require long lead times to fill. Discuss your capabilities to aug-ment staff to perform duties under expanded workloads.

Technical Capabilities

The offeror must provide a dedicated warehouse facility in LAREDO, TEXAS. The warehouse must be consistent with minimal dimensions, as outlined in the statement of work. The warehouse facility must be safe, secure, and completely covered and free of leaks or any other operational defects. The warehouse facility should also include a clearly designated, secured, and fenced outside space or outside yard that can be used for storage of large items, such as vehicles or trailers (dimensions as stated in SOW). It is not required that the warehouse facility be completely dedicated to only INL items. It can be shared with items from other companies.

However if the warehouse facility is to be shared, all INL items must be clearly and physically collocated together. A physical barrier must separate INL items from other items being stored at the facility.

NOTE: During the evaluation of proposals received, Offerors are advised that the government WILL conduct a site visit of each proposed warehouse facility noted in offerors’ proposal, to ensure warehouse facility is in compliance with specifications as identified in the government's statement of work.

The USG will assess the offeror’s technical capabilities to maintain an accurate and up to date inventory. The inventory must not only include every item containing serial numbers or part numbers but also distinguish items pertaining to specific INL Program Teams.

Each INL Program Team must have a clear and accurate record of their inventory and items must be organized and collocated in the warehouse according to each INL Program Team.

The offeror shall demonstrate that they can provide the necessary equipment required to unload and load different sized boxes, pallets, motorized items, or crates.

Past Performance

Each Offeror will be evaluated on its performance, and that of significant subcontractor(s) or affiliate(s), if any, under existing or prior contracts for similar services. Past performance information will be used in making responsibility determination and to assess the cap-abilities of the Offerors in order to assure the selection of the proposal offering the greatest value to the Government. The Govern-ment will direct its inquiry to the past performance of the Offeror, and its proposed significant subcontractors or affiliates, if any, as such performance relates to the solicitation requirements. The Government will focus on information that demonstrates the quality of performance relative to the size, content, and complexity of the requirements for the instant procurement. In particular, information on the following areas of contract performance will be collected and evaluated:

1. Customer or agency

2. Contract number

3. Period of performance

4. Contract Amount

5. Two points of contact for reference checks with current telephone numbers (both voice and FAX) and e-mail addresses

6. Brief description of the services

7. Quality of Service

8. Timeliness of Performance

9. Price/Cost Control

10. Business Relations

11. Customer Satisfaction

The contractor evaluation questionnaire, included as Appendix C will be used to collect information as to the quality of past perform-ance of the Offeror, including significant subcontractors and/or affiliates.

The Offeror shall select TWO (2) of its customers, for which it has performed within the past FIVE (5) years, and forward copies of the contractor evaluation form to those agencies and/or firms for completion and submission to the Contracting Officer. The forms should be returned to the Contracting Officer no later than the closing date of the solicitation.

If a significant portion of the work to be performed is proposed to be accomplished by subcontractors or affiliates of the Offeror, THREE (3) contractor evaluation questionnaires shall be submitted by customers of the proposed subcontractor(s) or affiliate(s). Of-ferors shall include in their proposal, the written consent for their proposed significant subcontractor(s) to allow the Govern-ment to discuss the subcontractor’s past performance evaluation with the Offeror during the discussion (negotiation) phase of this procurement if the Government conducts discussions.

Offerors shall include with their proposal a list of the firms that will submit evaluation forms. Other references, aside from those provided by the Offeror, may be contacted and their comments considered to evaluate the Offeror’s past performance during the source selection process.

The information submitted by the Offeror may be verified by the Government through discussions with the references provided.

While the Government may elect to consider data obtained from other sources, the burden of providing relevant references that the Government can readily contact rests with the Offeror.

Price

(a) Technical and past performace, when combined, is significantly more important than cost or price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if there is a significant difference in the option prices. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for ac-ceptance specified in the offer, shall result in a binding contrct without further action by either party. Before the offer's specified ex-piration time, The Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice withdrawal is received before award.

(d) Cost is not a numerically weighted factor and will receive less consideration than technical merit and past performance. Although the proposed cost will not be point scored, it is important and its importance as an evaluation factor could increase as competing pro-posals become more equal in terms of technical merit and past performance.

DELIVERY OF PROPOSALS:

Monday thru Friday between 8:15 AM and 3:00 PM, Eastern Standard Time (EST) except on Federal Holidays.

Quotes/Proposals must be received on or before Friday, 7 April 2017/1:00 P.M. (EST). Offerors must submit their proposal/quote by either U. S. Postal Service, Hand Delivery/courier service (i.e., FEDEX, IPS, DHL, etc.) to the addresses below, or via E-mail. Fac-simile offers will not be accepted for this procurement. Offerors are responsible for submitting proposal/quote so as to reach the des-ignated office by the time and date specified in the RFQ/RFP. Any proposal/quote received at the designated office after the specified date and time is late and WILL NOT be considered.

NO LATE PROPOSALS WILL BE ACCEPTED. THE DEPARTMENT OF STATE CANNOT GRANT ANY EXCEPTIONS TO

THIS RULE. LATE PROPOSALS WILL NOT BE EVALUATED.

U.S. Postal Service Delivery:

U.S. Department of State Office of Acquisition Management

A/LM/AQMWWD/INL

Attention: Ms. Reid-Smith P.O. Box 9115 Arlington, Virginia 2219

Hand Delivery or Courier Service:

U.S. Department of State Office of Acquisition Management, Suite 400 1735 N. Lynn Street, Suite 400 Attention: Ms. Reid-Smith Arlington, Virginia 22209

PREFERED METHOD OF DELIVERY: via e-mail to Ms. Reid-Smith, Reid-SmithSJ@state.gov

PERIOD OF ACCEPTANCE OF OFFERS:

Offerors shall agree, if the proposal is accepted within 120 calendar days (unless a greater period is inserted by the Offeror) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified in the proposal.

PROPOSAL AND PREPARATION COSTS:

This RFP DOES NOT commit the Government to pay any costs incurred in the submission of any proposal or in making neces-sary studies for the preparation thereof. The RFP DOES NOT commit the Government to procure or contract for said services. The Contracting Officer is the only individual who can commit the Government to the expenditure of public funds in connection with the proposed procurement.

AMENDMENTS TO PROPOSALS:

Changes to the proposal by the Offeror shall be shown on amended pages. Changes from the original page shall be indicated by a ver-tical line adjacent to the change, on the outside margin of the page. The date of the amendment should be shown on the lower right corner of the page.

QUESTIONS REGARDING SOLICITATION:

Prospective Offerors should submit any questions regarding this solicitation by e-mail to Reid-SmithSJ@state.gov Questions should be received by close of business on Friday, 24 March 2017 not later than 12:00 Noon (EST) to ensure a timely response.

Questions received after this date may not be nswered prior to the date established for the receipt of proposals.

Any questions, comments or clarifications concerning any aspect of the RFP shall be prepared in writing and submitted to the Con-tract Specialist. Questions should be submitted, identified and segregated by topic (e.g., technical, cost). Questions shall be submitted in a Microsoft Word document and shall be listed in a chart utilizing the following format:

QUESTION # TECHNICAL

OR COST

RFP SECTION #,

TITLE, & PAGE

VENDOR

QUESTION(S)

VENDOR RECOM-

MENDATION DOS RESPONSES

No telephonic questions shall be accepted.

Questions submitted via voice mail or otherwise telephonically will not be considered, and it is the Offeror’s responsibility to confirm receipt of questions by the Contracting Officer at Reid-SmithSJ@state.gov. The Government is not responsible for E-mails that do not reach the Contracting Officer.

The Department of State does not plan to hold a pre-proposal conference for prospective Offerors. If, after a review of questions sub-mitted by Offerors, the Department of State believes a pre-proposal conference is necessary, one will be scheduled and all prospect-ive Offerors will be advised.

COMMUNICATION CONCERNING SOLICITATION:

Only the individual shown on page one of the Standard Form 33, "SOLICITATION, OFFER, AND AWARD (OFFER SECTION - Must be fully completed by offeror)," or the Contracting Officer, may be contacted regarding this solicitation. Communication con-cerning this solicitation with any other Government personnel, including contractor support personnel, is prohibited unless specifically authorized elsewhere herein. If such contact occurs, the Offeror making such contact may be excluded from award consideration.

If final proposal revisions are requested, the Offeror shall identify any changes to personnel for whom resumes were submitted.

(End of clause)

POST AWARD DEBRIEFING:

Following notification of contract award, Offerors may request a debriefing by providing a written request to the Contracting Of-ficer within THREE (3) business days of the award notification. To the maximum extent practical, debriefings will be conducted in writing within FIVE (5) business days after the Offeror's request.

SOLICITATION AMENDMENT:

The Government reserves the right to amend the terms and conditions of the solicitation at any time before or after receipt of propos-als.

If the Government amends the solicitation, the Government will so advise all parties receiving the solicitation (if the amendment is is-sued before the established time and date for receipt of proposals) or all Offerors that have not been eliminated from the competi-tion (if the amendment is issued after the established time and date for receipt of proposals).

(END OF SECTION L)