Responses_to_Vendor_Questions_-_SAQMMA17R0222.pdf

Solicitation Number: SAQMMA17R0222

Department of State (DOS): Warehousing Services – Questions and Responses

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 1

QUESTION

TECHNICAL

OR COST

RFP SECTION

#, TITLE, &

PAGE

VENDOR QUESTION(S)

VENDOR

RECOMMENDATION

DOS RESPONSES

1.

Technical

General

Is this an existing contract that is up for renewal or is this a new requirement?

N/A

Yes, Contract # SWHARC16D0007.

For Information contact FOIA, FOIA@state.gov

FOIA hotline on 202-261-8484

2.

If this is an existing contract, is the space used for the warehouse and vehicle storage large enough to accommodate the equipment and material that’s outlined in the Statement of Work

(SOW)?

In the existing contract the space used for the warehouse and vehicle storage is large enough to accommodate equipment and material outlined in the SOW.

3.

a. Has a contractor performed similar work to this for the government in the past? If available, please provide the incumbent contract number.

Yes, Contract # SWHARC16D0007.

4.

b. If you are unable to provide a contract number, is it safe to assume this is a new requirement for the government?

Contract # SWHARC16D0007.

5.

Cost

SOW 4.1

Warehousing. Page

How many Regular sized and large sized vehicles

(approximate dimensions: L

20ft, W 8ft, H 8ft) will be stored at the facility?

Government, please specify the number of vehicles in this category. The number of vehicles will dictate the amount of space needed to secure these vehicles in a fenced area.

Approximately 15 vehicles (on average) will be stored at the facility

SOW 4.1 How many Medium to large Government, please specify Approximately Five (5) such mailto:FOIA@state.gov mailto:FOIA@state.gov

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 2

6. Cost Warehousing, Page vehicles with x-ray screening systems for oversized cargo

(L 26ft, W 10ft, H 10ft) will be stored at the facility?

the number of vehicles in this category. The number of vehicles will dictate the amount of space needed to secure these vehicles in a fenced area.

vehicles (on average) will be stored at the facility

7.

Warehousing, Page

How many Small, medium, large, and irregular sized boxes with approximate dimensions ranging from L

12in, W 11in, H 2in to L 3ft, W 3ft, H 3ft or beyond will be stored at the warehouse.

Government, please specify the approximate number of boxes in this category. The number of boxes will dictate the amount of storage space needed which will also dictate the amount of racks required.

The approximate number of boxes in this category is unknown; items are received (variety of sizes) already palletized. Boxes are normally placed onto skids and inventory reports do not include maximum number of boxes. The offeror must be prepared to accommodate boxes in this category.

8.

Warehousing, Page

What is the approximate weight of the crates or skids with approximate dimensions of L 7ft, W 4ft, H 7ft?

Government, please specify the approximate weight of each crate so we can determine what size material handling equipment is needed.

Skids: up to 40 Pounds

Pallet: between 80 pounds to One

(1) ton

9.

Warehousing, Page

Can the 2500 crates or skids with approximate dimensions of L 7ft, W 4ft, H 7ft be stacked?

Government please clarify if crates can be stacked.

The ability to stack crates will allow the vendor to determine how much foot print to allow for the crates.

No, crates or skids cannot be stacked. However, crates and skids could be racked if a racking system is installed.

10.

Warehousing.

Assuming the crates or skids can be stacked with or without a racking system, the approximate height of the warehouse would need to exceed 21

Government please specify the approximate number of crates that will be stored at any one time.

The maximum amount of crates ever stored at the INL warehouse is 45.

No crates or skids should ever be stored in the yard space unless

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 3 feet and the required footprint for the 2500 skids would exceed 23,000 square feet. Since the solicitation states the maximum square footage of the warehouse is 11,000

Square feet, shall then the offeror assume that the number of crates in the warehouse will not exceed what can safely fit in

11,000 SF

INL Mexico provides expressed written permission.

11.

Technical SOW 4.1

Warehousing, What is the electrical current required for the four 58 sf cooler/freezers?

In order to properly operate the coolers, it is important to know if the electricity requirement for the coolers is

120volts versus 240 volts or more

The electrical requirement for freezers is 115 VAC/ Amp 5.0

12.

Technical SOW 4.1

Warehousing

Section 4.1 states a minimum of four 58 square foot coolers/freezers will need to be in a locked room within the warehouse. 58 square feet times 4 =232 square feet.

Please provide the airflow requirements for the coolers.

The government please specify the airflow requirements for the coolers. Since these coolers will need to be secured in a separate room, it is important that the coolers have ample airflow to work at their peak.

Depending on the square footage of the room, the airflow requirements should be between

144-216 CFM.

Offeror must provide square footage of proposed room and include airflow specifications in their submission

13.

Cost SOW Section

4.1.1, C13Page 8

Section 4.1.1 and various other paragraphs in Section

Government please provide a copy of section Please disregard the reference to

Section 8 and refer instead to

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 4 of 66 4 make reference Section

8. Our solicitation does not have a Section 8.

8 as reference in the RFP Section 6 Special Requirements/

Comments instead for all instances.

The solicitation has been amended accordingly.

14.

Cost SOW Section

4.1.10. Page 9 of

Is it acceptable to have the coolers/freezer equipment with electronic alarms in the event the equipment fails during the non-working hours?

We recommend that an alarm system be installed on the coolers to indicate if power failed during the non-working hours.

Although not a requirement, it is acceptable and recommended that the room(s) is equipped with an electronic alarm system, in the event of power failure or equipment malfunction

15.

Warehousing

Does the 11,000 square foot requirement include the storage of vehicles or the space required for vehicles in addition to the

11,000 maximum SF requirement?

Government provide the total space required for all equipment and material so we can determine if space offered is adequate for the DOS.

The maximum square footage of indoor warehouse space required is 11,000 square feet.

The maximum amount of outside yard space required is approximately 6,000 square feet.

16.

SOW Section 4.1, Page 8 of 66+C16

The sections states a minimum of four 58 square foot coolers/freezers. Can you please state the possible maximum number of coolers?

Government please provide the maximum number of coolers to be stored so we can ensure we have adequate secured space and electrical outlets for the number of coolers

The maximum number of freezers/coolers that will be stored at the warehouse is four

(4).

17.

Technical Section L-001, Tab B Past

Performance, Are offeror allowed to submit past performance completed by corporate management personnel and key personnel? If not, will

Allow offerors the ability to submit past performance conducted by the senior management team.

Offerors can submit past performance completed by the senior management team.

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 5 lack of past performance be evaluated as "neutral"?

18.

Technical H-001 SPECIAL

CONTRACT

REQUIREMENT

S, Page 16 of 66

Section (1) provides a space for the labor categories of key personnel however none are listed.

Does the Government require key personnel? Are offerors to name the labor categories they recommend?

Allow offerors the ability to name or not name key personnel and the associated labor category.

Offerors are to provide names of key personnel and the associated labor category in their submission.

19.

4.1 Warehousing

Does USG have an estimate on the size of the outdoor storage requirement?

Provide estimated outdoor area required to store vehicles, crates and skids.

The maximum amount of outside yard space required is approximately 6,000 square feet.

This requirement could vary based on INL Mexico needs.

20.

Regarding the four (4) 58

Sq Ft coolers; is contractor responsible to provide cooler units?

Please identify who is to provide coolers.

INL will provide the freezer/cooler units.

21.

Please provide technical voltage/phase specs on the cooler units that are to be plugged in to power on a

24/7 basis.

Are cooler units to be

110 Volts or 220 or 240

Volts?

The electrical requirement is 115

VAC/ Amp 5.0

22.

4.1 Warehousing Please provide dimensions

for the cooler units.

WxLxH Dimensions of each cooler unit are 56’Wx30’Lx35’H

23.

4.1.1 and 4.1.9

Specific

Requirements

These sections make reference to "see section 8 and 8.2 for further details."

We are unable to locate

Please provide Section 8. Please disregard the reference to

Section 8 and refer instead to

Section 6 Special Requirements/

Comments instead for all

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 6

"Section 8" in the available solicitation documents.

instances.

The solicitation has been amended accordingly.

24.

Please identify current contractor and their corresponding contract award information to include contract amount.

Contract # SWHARC16D0007

25.

When does current contract expire?

Contract # SWHARC16D0007

26.

Is there a requirement for the warehouse to be climate controlled in any way other than being completely covered and free of leaks or operational defects?

The requirement for climate controlled space pertains to the locked room needed for freezers/ coolers storage.

The warehouse space does not need to be climate controlled.

27.

Please expand on the description of acceptable

"physical barrier" that is required to segregate INL items from any other items being stored in the warehouse.

The requirement is to store all

INL items in a separate and segregated area according to each INL Mexico program if the warehouse space is to be shared with other customers. The physical barrier separating INL items from other client items can consist of delineator posts, bollards, space guards, plastic barricades, plastic guard rails, cordons, stanchions, or similar

Solicitation Number: SAQMMA17R0222 – Questions and Responses Page 7 options.