RFP-SAQMMA17R0222.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SAQMMA17R0222 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

03/17/2017

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

__01:00:00__ local time __04/04/2017 __

10. FOR

INFORMATION

E-MAIL:

A. NAME

Stephanie Reid-Smith

B. TELEPHONE (NO COLLECT

CALLS)

C. E-MAIL ADDRESS

Reid-SmithSJ@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES CONTRACT

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSF DELIVERIES OR PERFORMANCE

L INSTRS., CONDS., AND NOTICES TO OFFERORSG CONTRACT ADMINISTRATION DATA

M EVALUATION FACTORS FOR AWARDH SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE: RMGFO

GLOBAL FINANCIAL SERVICES CENTER, CHARLESTON, SOUTH CAROLINA

PO BOX 150008; Fax To: 1-866-483-3436

ATTN: OFFICE OF CLAIMS

CHARLESTON, SC 29415-5008

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Stephanie Reid-Smith

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

03/17/2017

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SAQMMA17R0222

Reid-SmithSJ Stamp

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

B-010 TYPE OF CONTRACT

C Descriptions/Specifications/Statement of Work

C-001 STATEMENT OF WORK

F Deliveries or Performance

F-006 PERIOD OF PERFORMANCE

F-007 PLACE OF PERFORMANCE

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

G-002 CONTRACT ADMINISTRATION DATA

H Special Contract Requirements

H-001 SPECIAL CONTRACT REQUIREMENTS

I Contract Clauses 52.203-3 Gratuities (Apr 1984) 52.212-4 Contract Terms and Conditions--Commercial Items (Jan 2017) 52.215-2 Audit and Records - Negotiation (Oct 2010) 52.216-7 Allowable Cost and Payment (Jun 2013) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.249-6 Alt IV Termination (Cost-Reimbursement) (May 2004) - Alternate IV (Sept 1996) 52.249-2 Alt I Termination for Convenience of the Government (Fixed-Price) (Apr 2012) - Alternate I (Sept 1996) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013) 52.232-35 Designation of Office for Government Receipt of Electronic Funds Transfer Information (Jul 2013) 52.223-6 Drug Free Workplace (May 2001) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.228-5 Insurance - Work on a Government Installation (Jan 1997) 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation (Apr 1984) 52.237-3 Continuity Of Services (Jan 1991) 52.242-13 Bankruptcy (July 1995) 52.244-2 Subcontracts (Oct 2010) 52.249-14 Excusable Delays (Apr 1984)

652.243-70 NOTICES (AUG 1999)

52.245-1 Government Property (Jan 2017) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Jan 2017) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (Sept 2007) 52.222-38 Compliance with Veterans' Employment Reporting Requirements (Feb 2016) 52.212-3 Offeror Representations and Certifications--Commercial Items (Jan 2017)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.215-6 Place of Performance (Oct 1997) 52.204-8 Annual Representations and Certifications (Jan 2017)

K-005 ORGANIZATIONAL CONFLICT OF INTEREST CERTIFICATION AND DISCLOSURE.51

L Instructions, Conditions, and Notices to Offerors and Respondents 52.212-1 Instructions to Offerors--Commercial Items (Jan 2017) 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.214-35 Submission of Offers in U.S. Currency (Apr 1991) 52.215-16 Facilities Capital Cost of Money (June 2003)

L-001 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS...53

M Evaluation Factors for Award

SAQMMA17R0222

52.217-5 Evaluation of Options (July 1990) 52.212-2 Evaluation - Commercial Items (Oct 2014)

M-007 TECHNICAL EVALUATION FACTORS

Appendix A APPENDIX A - SAMPLE DAILY REPORTING LOG Appendix B APPENDIX B - SAMPLE PACKAGE LABEL Appendix C APPENDIX C - PAST PERFORMANCE QUESTIONNAIRE

001 Rental of a Dedicated Warehouse Facility in Laredo, Texas, as outlined in the Statement of Work

1.00 LT

Doc Ref No:

Delivery Date FOB:

002 Complete warehousing services in Laredo, Texas, as outlined in the Statement of Work

1.00 LT

Doc Ref No:

Delivery Date FOB:

003 Warehouse Labor Support Staff - Full-Time, as outlined in the attached Statement of Work.

1,920.00 HR

Doc Ref No:

Delivery Date FOB:

004 ODC - OVERTIME hours anticipated @ 10 hours per week for Warehouse Labor Support Staff - Full-Time.

240.00 HR

Doc Ref No:

Delivery Date FOB:

005 Warehouse Labor Support Staff - Full-Time, as outlined in the attached Statement of Work.

1,920.00 HR

Doc Ref No:

Delivery Date FOB:

006 ODC - OVERTIME hours anticipated @ 10 hours per week for Warehouse Labor Support Staff - Full-Time.

240.00 HR

Doc Ref No:

Delivery Date FOB:

1001 OPTION YEAR ONE 1.00 LT

Rental of a Dedicated Warehouse Facility in Laredo, Texas, as outlined in the Statement of Work

Doc Ref No:

Delivery Date FOB:

1002 OPTION YEAR ONE 1.00 LT

Complete warehousing services in Laredo, Texas, as outlined in the Statement of Work

Doc Ref No:

Delivery Date FOB:

1003 OPTION YEAR ONE 1,920.00 HR

Warehouse Labor Support Staff - Full-Time, as outlined in the attached Statement of Work.

Doc Ref No:

Delivery Date FOB:

1004 OPTION YEAR ONE 240.00 HR

ODC - OVERTIME hours anticipated @ 10 hours per week for Warehouse Labor Support Staff - Full-Time.

Doc Ref No:

Delivery Date FOB:

1005 OPTION YEAR ONE 1,920.00 HR

Warehouse Labor Support Staff - Full-Time, as outlined in the attached Statement of Work.

Doc Ref No:

Delivery Date FOB:

1006 OPTION YEAR ONE 240.00 HR

ODC - OVERTIME hours anticipated @ 10 hours per week

SAQMMA17R0222

Line Item Summary

Solicitation Number:

SAQMMA17R0222

Contract Number: Title: Warehouse Rental and Services for INL Mexico

Date of Solicitation:

03/17/2017

Line Item No. Description Quantity Unit Unit Price Total Cost for Warehouse Labor Support Staff - Full-Time.

Doc Ref No:

Delivery Date FOB:

2001 OPTION YEAR TWO 1.00 LT

Rental of a Dedicated Warehouse Facility in Laredo, Texas, as outlined in the Statement of Work

Doc Ref No:

Delivery Date FOB:

2002 OPTION YEAR TWO 1.00 LT

Complete warehousing services in Laredo, Texas, as outlined in the Statement of Work

Doc Ref No:

Delivery Date FOB:

2003 OPTION YEAR TWO 1,920.00 HR

Warehouse Labor Support Staff - Full-Time, as outlined in the attached Statement of Work.

Doc Ref No:

Delivery Date FOB:

2004 OPTION YEAR TWO 240.00 HR

ODC - OVERTIME hours anticipated @ 10 hours per week for Warehouse Labor Support Staff - Full-Time.

Doc Ref No:

Delivery Date FOB:

2005 OPTION YEAR TWO 1,920.00 HR

Warehouse Labor Support Staff - Full-Time, as outlined in the attached Statement of Work.

Doc Ref No:

Delivery Date FOB:

2006 OPTION YEAR TWO 240.00 HR

ODC - OVERTIME hours anticipated @ 10 hours per week for Warehouse Labor Support Staff - Full-Time.

Doc Ref No:

Delivery Date FOB:

3001 OPTION YEAR THREE 1.00 LT

Rental of a Dedicated Warehouse Facility in Laredo, Texas, as outlined in the Statement of Work

Doc Ref No:

Delivery Date FOB:

3002 OPTION YEAR THREE 1.00 LT

Complete warehousing services in Laredo, Texas, as outlined in the Statement of Work

Doc Ref No:

Delivery Date FOB:

3003 OPTION YEAR THREE 1,920.00 HR

Warehouse Labor Support Staff - Full-Time, as outlined in the attached Statement of Work.

Doc Ref No:

Delivery Date FOB:

3004 OPTION YEAR THREE 240.00 HR

ODC - OVERTIME hours anticipated @ 10 hours per week for Warehouse Labor Support Staff - Full-Time.

Doc Ref No:

SAQMMA17R0222

Line Item Summary

Solicitation Number:

SAQMMA17R0222

Contract Number: Title: Warehouse Rental and Services for INL Mexico

Date of Solicitation:

03/17/2017

Delivery Date FOB:

3005 OPTION YEAR THREE 1,920.00 HR

Warehouse Labor Support Staff - Full-Time, as outlined in the attached Statement of Work.

Doc Ref No:

Delivery Date FOB:

3006 OPTION YEAR THREE 240.00 HR

ODC - OVERTIME hours anticipated @ 10 hours per week for Warehouse Labor Support Staff - Full-Time.

Doc Ref No:

Delivery Date FOB:

4001 OPTION YEAR FOUR 1.00 LT

Rental of a Dedicated Warehouse Facility in Laredo, Texas, as outlined in the Statement of Work

Doc Ref No:

Delivery Date FOB:

4002 OPTION YEAR FOUR 1.00 LT

Complete warehousing services in Laredo, Texas, as outlined in the Statement of Work

Doc Ref No:

Delivery Date FOB:

4003 OPTION YEAR FOUR 1,920.00 HR

Warehouse Labor Support Staff - Full-Time, as outlined in the attached Statement of Work.

Doc Ref No:

Delivery Date FOB:

4004 OPTION YEAR FOUR 240.00 HR

ODC - OVERTIME hours anticipated @ 10 hours per week for Warehouse Labor Support Staff - Full-Time.

Doc Ref No:

Delivery Date FOB:

4005 OPTION YEAR FOUR 1,920.00 HR

Warehouse Labor Support Staff - Full-Time, as outlined in the attached Statement of Work.

Doc Ref No:

Delivery Date FOB:

4006 OPTION YEAR FOUR 240.00 HR

ODC - OVERTIME hours anticipated @ 10 hours per week for Warehouse Labor Support Staff - Full-Time.

Doc Ref No:

Delivery Date FOB:

B-010 TYPE OF CONTRACT

This will be a Firm-fixed price for warehouse rental and services and hourly-rate for labor category; single-award contract.

(end of clause)

SAQMMA17R0222

Line Item Summary

Solicitation Number:

SAQMMA17R0222

Contract Number: Title: Warehouse Rental and Services for INL Mexico

Date of Solicitation:

03/17/2017

Section C- Descriptions/Specifications/Statement of Work

C-001 STATEMENT OF WORK

STATEMENT OF WORK FOR

Bureau of International Narcotics and Law Enforcement Affairs

U. S. Embassy Mexico City

RENTAL OF A WAREHOUSE FACILITY AND WAREHOUSING SERVICES - LAREDO, TEXAS

NOTE: This REQUIREMENT is 100% SMALL BUSINESS SET-ASIDE

1. GENERAL

The offeror shall provide the equipment, services, documentation, and all miscellaneous requirements necessary to accomplish the ef-forts described in this Statement of Work (SOW).

The U. S. Department of State is supporting the Merida Initiative in an ongoing, long-term agreement between the U.S. and Mexican Governments to detect, deter, prevent, and mitigate criminal activity in Mexico and its effects in both Mexico and the United States.

As an important part in the donation process, INL products and cargo need to be stored in a safe, secure, and dedicated warehouse storage facility until items are ready for importation to Mexico.

1.1 Acronyms

• INL - Bureau of International Narcotics and Law Enforcement Affairs

• SOW – Statement of Work

• PO - Purchase Order

• COB - Close of business day

• COR - Contracting Officer's Representative

• USG – U.S. Government

NAICS FOR THIS REQUIREMENT

The North American Industry Classification System (NAICS) code for this acquisition is: 493110 - General Warehousing and Stor-age

2. BACKGROUND

INL is part of the U. S. Department of State’s multi-faceted response to transnational criminal activity. Dedicated to strengthening criminal justice systems, countering the flow of illegal narcotics, and minimizing transnational crime, INL plays a key role in leading the development and synchronization of U. S. international drug and crime assistance. INL’s technical support is tailored to bolster ca-pacities of partner countries through multilateral, regional, and country-specific programs.

The Merida Initiative, signed in 2008, is an unprecedented partnership between the United States and Mexico to fight organized crime and associated violence while furthering respect for human rights and the rule of law. Under the Merida Initiative, the United States has forged strong partnerships to support Mexico’s efforts toward implementation of criminal justice reforms at the federal and state levels.

In support of the Merida Initiative, the INL section of the U.S. Embassy in Mexico City requires a dedicated warehouse facility in Laredo, Texas in order to store mission critical items prior to importing them into Mexico.

3. OBJECTIVE

The principal objective of this task is to acquire warehousing services at a dedicated warehouse facility for INL/Mexico. These ware-housing services must include receiving, storing, loading, offloading, inventorying, spot-checking, and properly maintaining any and all INL items that either arrive or depart the warehouse facility. This includes providing the necessary equipment and manpower needed to adequately and professionally provide the warehousing services outlined in this SOW.

4. SCOPE OF WORK

4.1. Warehousing

The offeror must provide warehousing services at a dedicated warehouse facility in LAREDO, TEXAS. The warehouse must consist of space that can safely and securely store INL items before they are imported into Mexico. The warehouse facility must be completely covered and free of leaks or any other operational defects.

The warehouse facility should also include a clearly designated, secured, and fenced outside space or outside yard that can be used for storage of large items, such as vehicles or trailers (see approximate dimensions below). Prior to storing any item outside, the offeror must notify INL/Mexico for approval to store an item outside.

It is not required that the warehouse facility be completely dedicated to only INL items. It can be shared with items from other com-panies. However if the warehouse facility is to be shared, all INL items must be clearly and physically collocated together. A physical barrier must separate INL items from other items being stored at the facility.

NOTE: Offerors are advised that the government WILL conduct a site visit of each proposed warehouse facility noted in offerors’ proposal, to ensure warehouse facility is in compliance with specifications as identified in the government's state-ment of work (See below).

As part of the warehousing operation, the offeror must also provide storage services for the following:

• Regular sized and large sized vehicles (approximate dimensions: L 20ft, W 8ft, H 8ft)

• Medium to large vehicles with x-ray screening systems for oversized cargo (L 26ft, W 10ft, H 10ft)

• Small, medium, large, and irregular sized boxes with approximate dimensions ranging from L 12in, W 11in, H 2in to L 3ft, W 3ft, H 3ft or beyond

• Up to approximately 2,500 crates or skids with approximate dimensions of L 7ft, W 4ft, H 7ft or beyond

• A minimum of four 58 square foot coolers/freezers plugged into electrical power 24/7 in a locked room within the warehouse fa-cility

• Approximate square foot space required for storage of all INL items is on average 6,000 square feet up to a maximum of approx-imately 11,000 square feet

• The storage service period for all items ranges from one (1) day to twenty-four (24) months

• Preferably, INL items deemed appropriate will be stored on racks for organizational and safety purposes

• Loading and offloading services for every truck received and every truck that departs the warehouse; this includes providing ap-propriate equipment and manpower to unload and load any shipments that arrive at or depart the warehouse

Specific Requirements:

In accordance with USG regulations, the offeror must properly and accurately provide receiving, storing, loading, offloading, invent-orying, spot-checking, and properly maintaining any and all INL items that either arrive or depart the warehouse facility for any INL item when requested by INL/Mexico. This includes:

4.1.1 Reception of the goods upon arrival, physical inspection of goods, and tagging of each arriving item (please see Section 8 for details). This shall be done according to INL instructions based on U.S. Department of State regulations, which will be provided to the offeror upon contract award. An INL Logistics employee will visit the offeror’s facility to train the offeror’s employee(s) and cla-rify any questions. INL Logistics will provide the tag labels.

4.1.2 Perform inventory and physical inspection of every item containing a serial number or part number to ensure it matches the cor-responding Purchase Order (PO) and packing list. INL/Mexico will provide the PO and packing list information for items that are re-ceived at the warehouse. The inventory and physical inspection information must be included on the daily warehouse report (please see Appendix A for example) and sent to the following electronic addresses: mexicocityinllogistics@mexusbio.org, and mexicocityinllogistics@state.gov

4.1.3 The offeror will receive skids and inventory from INL items that were previously stored at a different location under a previous contract. As such, the offeror shall perform an inventory (using the requirements of 4.1.1 and 4.1.2) and send a completed inventory report to the COR and INL Logistics no later than 30 days after receiving these additional skids and inventory.

4.1.4 Loading and unloading for up to 2,500 skids and different sized boxes. These boxes and vehicles may be regular or oversized, as noted in Section 4.1. The operation of required equipment such as forklifts and other unloading/loading equipment must be utilized.

4.1.5 In & Out (see Section 8.3 for details) for up to 2,500 skids, different sized boxes and vehicles (see Section 4.1 for approximate dimensions).

4.1.6 Designated area for up to 2,500 skids (some potentially oversized), different sized boxes and regular and large sized vehicles (see Section 4.1 for approximate dimensions).

4.1.7 Offeror shall receive INL POs and, through physical inspection, compare them with goods described in the PO. INL Logistics will send the POs to the offeror prior to arrival with support documentation as needed. If any item received at the warehouse facility does not match the INL PO or if any item is missing or unaccounted for, the offeror must notify INL Logistics of the discrepancy im-mediately.

4.1.8 In the event that the goods are damaged or there are discrepancies with the PO, offeror shall report any incident to INL Logistics immediately after being inspected (on the same day of the inspection). If a discrepancy is confirmed by INL Logistics, the offeror may be asked to coordinate with a transportation company to ship damaged goods back to a specified vendor.

4.1.9 Offeror may be asked to perform pick and pack for some purchase orders or shipments (please see Section 8.2 for further de-scription).

4.1.10 Offeror must inspect the coolers/freezers every day to ensure proper working condition. In the event that a cooler/freezer stops working, the offeror will notify the COR immediately along with INL Logistics section to coordinate repair and arrange temporary storage.

4.1.11 Offeror must locate a label in the outside of every box and/or pallet in order to identify the label with the information contained in Appendix B. Using this method, the offeror will provide information on associating every PO with a specific INL program so every INL program is able to determine how many items they have in storage at any given time. The offeror must also store items that share the same outside labels in the same area. All items pertaining to a specific INL program must be stored together in the same area so each INL program can easily determine which stored items pertain to their programs. Preferably, these INL items, as deemed appro-priate, will be stored on racks for organizational and safety purposes. An INL Logistics employee will review these procedures in de-tail with the offeror.

4.1.12 Any vehicle or motorized item received at the warehouse facility must be stored in a safe, secured, and monitored area. This area may consist of an outside space or yard provided it is clearly designated as an INL storage area, secured, and fenced.

The offeror shall maintain daily warehouse reports (see Appendix A for example) including photographs of each item and send them to INL Logistics at the following electronic addresses: mexicocityinllogistics@mexusbio.org and mexicocityinllogistics@state.gov by COB on the same day the items are received. The offeror must indicate the following information in the daily reports:

• Number of pallets that enter and leave the warehouse

• Number of items tagged according to INL instructions

• Include the above information in an updated inventory.

The daily report format will be confirmed and agreed upon by the COR of the contract before the offeror begins using it.

INL goods shall be stored in a secure and safe area. The warehouse shall be free of leaks and a vector service shall be enforced.

4.2. LABOR REQUIREMENTS

Offeror shall provide receiving activities at their facilities from Monday through Friday from 9:00am to 5:00pm local time.

At a minimum, the contractor shall provide TWO (2) full-time individuals or equivalent to work at the Laredo, Texas warehouse fa-cility. These persons shall perform all services required/noted under this SOW.

The Offeror's proposal shall include qualifications of all key personnel showing relevant experience, skills and other unique qualifica-tions that demonstrate the ability to manage the details described in the Statement of Work. The proposal should detail person-nel's specific experience in warehousing services. Immediate availability of proposed staff and qualifications to enable lowest risk and shortest transition time is a key evaluation factor.

Recruitment/Retention/Training - Offeror will present their plan for personnel recruitment, retention strategies, and staff training.

Specifically, address how the offeror plans to staff positions that may require long lead times to fill. Discuss your capabilities to aug-ment staff to perform duties under expanded workloads.

4.2.1 Overtime Hours

Overtime hours may be required under this contract. If overtime hours are requested by INL Logistics, the contractor shall request ap-proval for overtime hours in writing and must receive PRIOR approval by the COR before overtime is performed.

No overtime hours will be paid without prior written approval by the COR.

5. DELIVERABLES

Daily warehouse reports: example attached as Appendix A. The report format must be approved and confirmed by the COR of the contract. This report shall be sent daily by COB to the INL Logistics email addresses as described in Section 4.1.

Weekly warehouse reports: this report format shall be developed by the offeror and must be approved by the COR. This report shall be sent to the INL Logistics email addresses and to the COR of the contract by COB every Friday. This report must include a sum-mary of all the activities performed on this contract during the week for warehousing services rendered.

6. SPECIAL REQUIREMENTS/ COMMENTS

6.1. PHYSICAL INSPECTION

The offeror shall consider as a physical inspection the act of opening every box, package, pallet, or similar item to confirm the re-ceived item is in good condition and in accordance to the PO description. Additionally, the offeror shall consider that an independent third-party customs broker services provider will conduct a pre-inspection prior to any shipment departing the warehouse. The purpose of this inspection is to prepare all the required paperwork for the importation process into Mexico and the offeror must allow ware-house access to the third-party customs broker services provider.

6.2. PICK AND PACK SERVICE

The offeror shall provide pick and pack services under specific circumstances, such as when there are POs that are designated to more than one end-user. In those instances, the offeror will be asked to distribute, re-wrap and re-palletize those items into multiple sets based on the number of end-users.

If applicable, the instructions and requests for pick and pack service will be specifically provided by INL Logistics whenever this ser-vice is required.

6.3 IN & OUT SERVICE

In & Out service refers to items that arrive or depart the warehouse facility and includes unloading and loading maneuvers related to any such items. The offeror must provide all necessary equipment and personnel for properly and safely loading and offloading items.

6.4. CARGO LOSS OR DAMAGE

Offeror shall assume liability with respect to any portion of services provided under this contract and for loss or damage of any and all INL goods while under the offeror’s care, custody and/or control in the warehouse facility.

7. PERFORMANCE REQUIREMENTS

Offeror shall provide a designated customer service point of contact for INL/Mexico for the duration of the contract.

Reports shall be sent to:

MexicoCityINLLogistics@mexusbio.org

MexicoCityINLLogistics@state.gov

SUPPLIES OR SERVICES AND PRICE/COSTS:

NOTE: The Firm-Fixed rate must include ALL services being provided under this order (e.g., Rental of warehouse, warehouse ser-vices noted in the statement of work, etc.) and Labor Hours must include services for Two (2) each Full-time Warehouse personnel:

for the entire period of performance, to include all option years.

** See Line Item Description Section of this solicitation for completion of pricing for Base Year (12-months) and Four Option Years (12-months each).

Section F- Deliveries or Performance

F-006 PERIOD OF PERFORMANCE

This contract shall be effective on the date of the Contracting Officer's signature, and shall remain in effect until:

It is the Government's intentions to award a BASE YEAR (12-months) contract, with Four Option Years (12-months each).

However, there is no obligation for the Government to extend the contract beyond the Base year.

(end of clause)

F-007 PLACE OF PERFORMANCE

The principal place of performance for this contract shall be:

LAREDO, TEXAS

(end of clause)

Section G- Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is TBD .

(End of clause)

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

G-002 CONTRACT ADMINISTRATION DATA

Contracting Officer: Ms. Reid-Smith E-mail Address: Reid-SmithSJ@state.gov

Contract Administrator: TBD

First Class Mailing:

U.S. Department of State Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219

Courier or Hand Delivery:

U.S. Department of State Office of Acquisition Management 4th Floor 1735 N. Lynn Street Arlington, Virginia 22209

Contracting Officer's Representative (COR): TBD Telephone Number: TBD Facsimile Number: TBD U.S. Department of State: TBD (end of clause)

Section H- Special Contract Requirements

H-001 SPECIAL CONTRACT REQUIREMENTS

KEY PERSONNEL

(1) The Contractor shall assign to this contract the following key personnel:

LABOR CATEGORY NAME

[ENTER LABOR CATEGORIES AND NAMES]

[Names to be inserted by Offeror at time of proposal submission.]

(2) The Contractor agrees that a partial basis for award of this contract is the list of key personnel proposed. Accordingly, the Con-tractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the re-quirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Of-ficer. During the first ninety days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

(3) All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Contracting Officer shall be no-tified in writing of any proposed substitution at least forty-five days, or ninety days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

(1) an explanation of the circumstances necessitating the substitution;

(2) a complete resume of the proposed substitute; and

(3) any other information requested by the Contracting Officer to enable him to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award. (end of clause)

INSURANCE

The Contractor's attention is directed to insurance. As required by this clause, the Contractor is required to provide whatever insur-ance is legally necessary. The Contractor, shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse harzard, products, complete operations, contractual, independent Contract-ors, broad form property damage, personal injury).

1. Bodily Injury on or off the site stated in U. S. Dollars:

Per Occurrence: $500,000

Cumulative: $1,000,000

2. Property Damage on or off the site in U. S. Dollars:

Per Occurrence: $1,000,000

Cumulative: $3,000,000

The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain and maintain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insur-ance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the con-tractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising there from, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain and maintain adequate insurance for damage to, or theft of, materials and equipment, and insurance cover-age for loose transit to the site or in storage on or off the site.

Insurance-Related Disputes: Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a di-pute within the meaning of the clause in Section I, 52.233-1, Alternate 1, Alternate I, "Disputes." However, nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

Time for Submission of Evidence of Insurance: The Contractor shall provide evidence of the insurance required under this contract at time of contract signing, prior to contract award . Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding or termination of the contract by the Government.

PUBLIC RELEASE OF INFORMATION

There shall be no press release of information or photographs concerning any aspect of services, equipment, supplies, or other services relating to this contract or other documents resulting there from, without the written prior approval of the Contracting Officer.

RISKS

The Contractor assumes the risk of loss or damage to and/or destruction of, completed or partially completed work performed under this contract, and materials delivered to the site.

The Contractor shall indemnify and save harmless the Government from and against all claims, damages, losses and expenses, direct, indirect or consequential arising out of or resulting from any act or omission of the Contractor, its agents, employees, or any submcon-tractor, in the execution or protection of the work. The Contractor's assumption of liability continues independent of the insurance policies.

Failure to agree to any adjustment contemplated under this provision shall be a dispute within the meaning of the disputes clause.

However, nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein provided.

SAFEGUARDING OF INFORMATION

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and func-tions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Con-tracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, re-cording, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obliga-tions do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

(end of clause)

Section I- Contract Clauses

Clause Title

52.203-3 Gratuities (Apr 1984)

52.212-4 Contract Terms and Conditions--Commercial Items (Jan 2017)

52.215-2 Audit and Records - Negotiation (Oct 2010)

52.216-7 Allowable Cost and Payment (Jun 2013)

52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984)

52.249-6 Alt IV Termination (Cost-Reimbursement) (May 2004) - Alternate IV (Sept 1996)

52.249-2 Alt I Termination for Convenience of the Government (Fixed-Price) (Apr 2012) - Alternate I (Sept 1996)

52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013)

52.232-35 Designation of Office for Government Receipt of Electronic Funds Transfer Information (Jul 2013)

52.223-6 Drug Free Workplace (May 2001)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.228-5 Insurance - Work on a Government Installation (Jan 1997)

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation (Apr 1984)

52.237-3 Continuity Of Services (Jan 1991)

52.242-13 Bankruptcy (July 1995)

52.244-2 Subcontracts (Oct 2010)

52.249-14 Excusable Delays (Apr 1984)

652.243-70 NOTICES (AUG 1999)

52.245-1 Government Property (Jan 2017)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of per-formance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written no-tice to the Contractor within .

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within [[insert the period of time within which the Contracting Officer may exercise the option]]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Govern-ment to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed (months)(years).

(End of clause)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

(a) Of the total price in Section B (or the 'Prices' section), only the amount stated on the contract award docu-ment or subsequent modifications is now available for payment and obligated under this contract. It is anticip-ated that from time to time, additional funds will be obligated under the contract until the total price of the con-tract is obligated.

(b) The Government is not obligated to pay or reimburse the contractor more than the amount obligated pursu-ant to this clause. The contractor agrees to perform the contract up to the point at which the total amount paid and payable by the Government (including amounts payable for subcontracts and settlement costs if this con-tract is terminated for convenience) approximates but does not exceed the total amount obligated.

(c)

(1) It is contemplated that funds now obligated under this contract will cover the work to be performed until [ contracting officer insert date ].

(2) If the contractor considers the funds obligated under this contract to be insufficient to cover the work to be performed until that date, or another date agreed to by the parties, the contractor shall notify the contracting of-ficer in writing and indicate the date on which it expects expended funds to approximate 75 percent of the total amount obligated. The notice shall state the estimated amount of additional funds required to continue per-formance through the date specified in paragraph (c)(1) of this clause or another date agreed to by the parties.

(3) If, after notification is provided pursuant to paragraph (c)(2) of this clause, additional funds are not oblig-ated, or an earlier date than the date in paragraph (c)(1) of this clause is not agreed to, the contractor shall not be obligated to continue performance under this contract (including actions under the termination clause of this contract) beyond the funds obligated for contract performance.

(d) When additional funds are obligated from time to time for continued performance of this contract, the con-tract shall be modified to increase the funds obligated and to indicate the period of performance for which funds are applicable. The contractor may notify the contracting officer as provided in paragraph (c)(2) of this clause regarding any additional funds obligated.

(e) If the contractor incurs additional costs or is delayed in the performance of work under this contract, solely by reason of the Government's failure to obligate additional funds in amounts sufficient for the timely perform-ance of this contract, an equitable adjustment may be made to the price, or time of delivery, or both.

(f) This clause shall become inoperative upon obligation of funds sufficient to cover the full price stated in the contract, except for rights and obligations then existing under this clause.

(g) Nothing in this clause shall affect the Government's right to terminate the contract for convenience or de-fault.

(End of clause)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Jan 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to ac-quisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has in-dicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvest-ment Act of 2009.)

(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L.

109-282) (31 U.S.C. 6101 note).

(5) [Reserved].

(6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

(7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L.

111-117, section 743 of Div. C).

XX (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Sus-pended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

XX (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

(10) [Reserved].

(11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

(ii) Alternate I (Nov 2011) of 52.219-3.

(12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

(ii) Alternate I (Jan 2011) of 52.219-4.

(13) [Reserved]

XX (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

(ii) Alternate I (Nov 2011).

(iii) Alternate II (Nov 2011).

(15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

(ii) Alternate I (Oct 1995) of 52.219-7.

(iii) Alternate II (Mar 2004) of 52.219-7.

XX (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

XX (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

(ii) Alternate I (Nov 2016) of 52.219-9.

(iii) Alternate II (Nov 2016) of 52.219-9.

(iv) Alternate III (Nov 2016) of 52.219-9.

(v) Alternate IV (Nov 2016) of 52.219-9.

(18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

XX (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

(20) 52.219-16, Liquidated Damages--Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

(21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C.

657 f).

XX (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

(23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

XX (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

XX (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

XX (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

XX (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

XX (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

XX (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

XX (33)(i)…