J-2-01_A004-SOW-General_for_all_sites-Final.pdf

Section C Statement of Work (SOW)-General for all Sites J-2-01

SAQMMA16R0075-A004

SECTION C- DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

EMBASSY OF THE UNITED STATES OF AMERICA

INTERNATIONAL NARCOTICS AND

LAW ENFORCEMENT (INL)

PORT-AU-PRINCE, HAITI

MODULAR UNITS DESIGN AND BUILD PROJECT

STATEMENT OF WORK

Date: November 23, 2015

Reviewed: Feb 25, 2016

TABLE OF CONTENT

C.1. PREFACE

C.2. PROJECT BACKGROUND

C.3. ORDER OF PRECEDENCE

C.4. TECHNICAL SPECIFICATIONS

C.5. INDUSTRIAL SAFETY, OCCUPATIONAL HEALTH AND ENVIRONMENTAL MANAGEMENT

C.6. SOCIAL SECURITY REGIMEN ABROAD

C.7. SUBCONTRACTORS

C.8. LOGISTICS

Vicinity memorandum:

C.9. PERSONNEL

C.10. SECURITY

C.11. PERFORMANCE OF WORK

C.12. DEVELOPMENT OF DESIGNS AND DRAWINGS

C.13. GENERAL CONSTRUCTION DETAILS

C.13.1 GENERAL PRELIMINARY ACTIVITIES

(a) Notice to Proceed (NTP) or Limited Notice to Proceed (LNTP)

(b) Walk-through and pre-construction conference/Kick Off meeting

(c) Contractor submission of construction schedules

(f) Acceptance of Schedules

(g) Required Reporting

C.13.2 VARIOUS ACTIVITIES

(a) VARIOUS PRELIMINARY ACTIVITIES

i. General Job Site Camp Description

ii. Temporary Services

iii. Temporary electricity service

v. Temporary Sewage Service

vi. Temporary water service

vii. Marking designation of the job site/safety signs

viii. Fire Extinguishers

(b) SITE PREPARATION

i. Clearing, cleaning and removal of scrap (rubbish)

ii. Location and laying out

iii. Removal of excess material

(c) EXTERIOR WORK

i. Excavations

ii. Backfills

(d) BUILDING WORK

i. Concrete

Plumbing Installations

Installation of bathroom facilities

Ventilation system

(e) ELECTRICAL INSTALLATIONS

(f) FINISHES

C.14. CONTINUOUS ACTIVITIES DURING AND AT END OF WORK

C.14.1 Cleaning and Housekeeping

(a) General clean up

(b) Deliverables or Performance

(c) Warranties

(d) Financial Management

(e) Project Financial/Cost Tracking Report (Monthly)

(f) Invoicing Plan

(g) Final Acceptance

(h) Close out phase

C.1 PREFACE

The US Department of State and the Bureau of International Narcotics and Law Enforcement Affairs (INL) through the Office of the Bureau of Administration Office of Logistics Management (A/LM/AQM) seeks services for the development of designs/drawings and the construction/installation of nine (9) modular units for the Haitian “Brigade de Lutte contre le Trafic de Stupéfiants (BLTS)”, at different locations in Haiti.

The selected contractor is expected to provide service performance in Les Cayes, Cap Haitian, Terrier Rouge Custom Station, Malpasse Commissariat, Sea Port in Port-au-Prince, US Embassy, Concrete Pad K9 Facility in Port-au-Prince Airport, Canadian Embassy, the Central Directorate of Police Justice (DCPJ) in Port-au-Prince, and BLTS Jacmel Seaport in Jacmel, Haiti. The constructor shall conduct performance based on the order of priorities established by the requesting office and the host government as it’s described in the INL Contract Line Item Numbers (CLINs) and Project Prioritization document included in this solicitation.

The contractor will be provided government furnished modular building material (GFM): a) 19 Canadian Units (pre-assembled), and b) 7 US units (need to be assembled) as indicated in the attached GFM inventories. INL will issue eleven (11) CLIs, one per location. Contractor shall submit cost proposal for each CLIN to include separated costs for the design/drawings and modular construction/installations as indicated in the provided bidding charts attached in this solicitation package.

C.2 PROJECT BACKGROUND

This statement of work (SOW) is for the development of designs/drawings for all modular units as previously described. This is an all-inclusive construction project at a fixed price with no adjustment formula.

The characteristics, type and materials to be used in the construction are included in the GFM inventory or as described in this SOW. The conditions and construction characteristics related to the usage of the materials that are in the drawings and plans are stipulated, but in no case do these constitute a manual for construction, clearly understanding that the selected contractor is a suitable, competent and experimented professional and has the necessary equipment for the project.

The modular units described here will be constructed or only installed at seven (9) different locations; some of them will take place at the sea level or proximity to international airports among others. This solicitation also includes two additional requirements as described in J-2-02 Section C: INL SOW Specifics per Project for CLIN 001 and CLIN007. During the development of the designs and drawings, the contractor shall provide a description/confirmation of any technical and topography characteristics concerning construction space/area and access to the nine identified construction locations.

The contractor will develop designs and plan construction taking into consideration any technical condition that could affect service performance. The modular design of the project has to take into account said loads, it is the contractor’s responsibility to guarantee the stability of all parts of the project. This document describes the process of activities involved in the project but it is the contractor’s responsibility to make sure that the building processes comply with the International Building Code.

Any change in the specifications, the drawings or in both will be integrated into the structure by the contractor. Such changes will not subject the contractor to liability after the fact.

The contractor shall supply the construction equipment, tools, and labor necessary/required to develop designs/drawings and complete the modular units’ construction/installation. The method of installation, application, set up and location should be in accordance with the definitive or final specifications and drawings approved, to the recommendations of the manufacturer (when applicable) and to the requirements and necessities of the project. The contractor is responsible for the appearance, functionality, durability and proper installation of materials, equipment, and fixtures. The contractor is further responsible for the correction, at his cost, of any defects or substandard work in construction. The contractor shall present a detailed list of materials, fixtures, paint (colors), fixtures and equipment, detail specification sheets for designated COR 15 days prior to starting the final architectural drawings.

When required, any significant change in building materials (cement, sand, gravel, additives, etc.) constitutes a change in the design and must be submitted for approval, with tests and material data sheets. Materials or other elements that have been acquired by the Contractor without meeting these conditions will not be accepted. As a general procedure the Contractor shall offer manufacturer samples of any material for approval. The Contractor is fully responsible for the condition of the structure, its contents and its appearance and shall guard against any deterioration or damage until the final acceptance of the works.

The contractor will keep an updated record of architectural, structural, electrical, hydraulic and sanitary drawings and plans as well as finishes, communication and controls which will be used only to indicate the modifications done on site. At the conclusion of the job clean copies of these drawings and plans shall be made and turned over to the INL COR on site as ‘as built’ plans accurately reflecting the finished site. In this project the drawings and architectural specifications will have the same priority. If discrepancies are found, the contractor shall advise INL in writing in order to determine a solution with the designer. The contractor will abide by the norms established by BLTS, in reference to the entrance and exits of personnel, identification, vehicle circulation, time schedules and permits in coordination with INL section of the United States Embassy.

C.3 ORDER OF PRECEDENCE

In addition to the provisions of contract paragraph I.6, clause 52.236-21, Specifications and Drawings for Construction (FEB 1997), the following order of precedence shall apply:

Any inconsistency in this solicitation or contract shall be resolved by giving precedence to documents in the following order:

i. RFP/Contract Part I - The Schedule (Sections B-H) including the Statement of Work (SOW) and RFP/Contract Part III - List of Documents, Exhibits, and Other Attachments (Section J)

ii. RFP/Contract Part IV – Representations and Instructions (Section K)

iii. RFP/Contract Part II - Contract clauses (Section I)

iv. RFP/Contract Part III - List of Documents, Exhibits, and Other Attachments (Section J)

Any inconsistency among the Contract Documents shall be resolved by giving precedence in the following order: In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other like portions of the work.

In case of apparent error, discrepancy, or omission in the Construction Documents furnished by the Government to the Contractor, the Contractor shall submit the question promptly to the COR for clarification. The COR shall review the question and respond in writing. If it is determined by the COR that there is an error, discrepancy, or omission, and changing it would modify the contract, the Contractor must request a written decision from the CO. The Contractor shall not proceed with any affected work before receipt of CO’s written approval. Until that decision is received, any affected work shall be entirely at the contractor’s own risk and expense.

C.4 TECHNICAL SPECIFICATIONS

The purpose of this document is to clearly define the parameters to which the United States Government or its representative, contractor, and others involved must adhere to, so that the construction criteria are unified and the best quality results are guaranteed. These specifications are complemented by the norms established for industrial safety and environment impact with current Haitian construction norms or by the corresponding American ones for each activity. At the same time we will describe those aspects related to the specifications that must be met by the contractor to get the desired quality. These aspects will be studied in the general and various guidelines.

C.5 INDUSTRIAL SAFETY, OCCUPATIONAL HEALTH AND ENVIRONMENTAL

MANAGEMENT

The Contractor shall maintain a safe and healthy work environment during all work shifts in all construction areas and in construction yard in accordance with OSHA 1926 Safety and Health Regulations for Construction. In addition, the contractor will observe all current local workforce safety laws and regulations as published by “Ministry of Labor” for the protection of employees and the general public on or in close proximity to the work site could be affected by the execution of the job directly or indirectly. For any work executed on heights its mandatory to comply with the proper Haitian standard or regulation. All vertical construction platforms and scaffolds shall be constructed and maintained in accordance with OSHA standards with all required kick plates, safety rails and tie off points.

All construction personnel working at elevations more than 2 meters above the floor or ground shall be tied off to structural members and/or to properly anchored and rated safety lines. All electrical equipment shall be locked and tagged in the off position prior to working in potentially energized enclosures and on potentially energized electrical transmission systems.

All confined space entrances installed, per approved design plan, and by the Contractor/Sub, a contractor (sewer manholes, electrical manholes, etc.) shall be constructed in accordance with OSHA 29 CFR Part 1926. The contractor shall provide training of staff on confined space entrance/exit procedures along with all retrieval, ventilation and personal protective equipment required.

Respective to all projects, the Contractor shall adhere to safe environmental protection operations in the performance of this contract. The Contractor shall develop and submit a Health and Safety plan based on most current OSHA standards for all areas. This plan should include hazardous material and environmental protection using guidelines described in OSHA 29 CFR –

1910.119. This plan shall be coordinated with and submitted to INL COR for approval prior to implementation within 30 days of NTP. All Contractor/Sub-contractor provided vehicles and equipment shall follow the safety requirements and shall be maintained in good working order and shall be used only in those construction activities for which they were designed in accordance with manufacturer recommendations.

C.6 SOCIAL SECURITY REGIMEN ABROAD

The contractor will be obligated to enroll each one of its workers and subcontractors in the general system of Social Security for health, the general system of professional risk according to the current Haitian General Retirement System Act or an ARP-Professional risk administration, or to a pension fund authorized by the Haitian government. The contractor will make the proper arrangements and payments to the above mentioned entities so that coverage is in force for the duration of the construction project. No access to the site will be allowed until such coverage is in force. The Contractor will demonstrate compliance to the US Government’s official by supplying copies of receipts from said entities on a monthly basis.

Note: Any selected US Company/contractor shall comply with US Labor Laws as it is established in the solicitation package.

C.7 SUBCONTRACTORS

Subcontractors must be able to demonstrate proper training, experience and knowledge of the proper designs/drawings and building techniques to satisfy the United States Government or its representative. The contractor is responsible for any substandard or improper construction done by a subcontractor task. It is incumbent on the Contractor to lay out specifications and job site rules and to properly supervise the subcontractors and to make whatever arrangements for indemnification are suitable between the parties concerning faulty work. The Contractor shall provide the following information:

A list of the names, addresses, and telephone numbers of all subcontractors and all principal materials suppliers to be used on the project, clearly indicating what portions of the work shall be performed by them. This list shall be presented in sufficient detail to indicate which work shall be performed by the Contractor work force and equipment, and the work which shall be performed by subcontractor work force and equipment. For the sub-Contractors identified, provide documentation that demonstrates their experience relevant to the works planned to be assigned to them under the respective subcontracts.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999) provide written certification that authorization to operate and do business in the country in which this contract shall be performed, has been obtained.

C.8 LOGISTICS

C.8.1 General Activities:

(a) Site and permit considerations:

The following chart describes the activities and logistics for the operation in all locations during works. The following information shall be identified and provided in details by the selected contractor during the development of the project designs and drawings phase as follows:

Requirement Procedures Construction permits

If necessary and in order to get the license or permits to the development of the works inside the different locations, the contractor must address the Haitian required office.

Schedule Once permits are obtained, the contractor will confirm authorized hours per each location

Schedule extensions

INL COR sends a letter to the Host Government Representative per each location explaining the date and the activities to carry out when necessary, contractor shall seek CO/COR approval.

Personnel feeding areas

For all locations, I the contractor identify dining room and cafeteria or authorized space for their workers at each location during the performance of these requirements

Materials location site

For all locations, the contractor identifies the approved space per project location. Example: Inside the camp area

Allowed Examples: Access roads, parking lot, working areas.

transit areas during construction

Restricted areas

Examples: Existing Buildings and aircrafts platform.

Personnel access required documents

Contractor verifies what’s required when needed

Personnel safety and dress code

Contractor shall comply with OSHA standards. (Example:

Industrial helmets, Steel toe industrial boots, etc. as needed)

ID Cards Contractor shall issue personnel identification cards.

Vehicle documentation requirements

The contractor shall get confirmation of documentation required, example:

Property card copy.

Valid SOAT copy Valid Technical-Mechanic review copy Driver’s ID Identification card according to the image manual of the XXX Government.

(b) Project Management:

The Contractor shall identify their program management office in the United States who shall work closely with program staff at the U.S. Department of State in Washington, D.C. Additional program management personnel shall be identified on the ground to work closely with INL personnel at the U.S. Embassy in Port au Prince.

(c) Materials Importation:

When the contractor is required to acquired material/items, it is recommended that the Contractor secures as many items as they can locally, provided such materials meet the quality and technical requirements identified in the SOW. If any item does not meet the specified requirements, the contractor may submit a request for waiver, in writing, to the COR/CO for perusal and final determination. Due to the large demand on the Embassy and diplomatic shipping, the Embassy shall not be relied on to expedite customs clearance. The Contractor shall propose the use of a freight forwarder to assist with shipping and customs clearance. Delays, as a result of slow customs clearance processing, are not considered excusable delays for schedule completion.

(d) Shipment and Customs Clearance:

• Costs to be borne solely by Contractor The Contractor is solely responsible without right of reimbursement from the Government for paying all charges, whatsoever, except customs duties as provided herein, incurred in obtaining materials that must be imported for the project and in transporting the materials from their place of origin to the construction site. Moving costs shall include, but not necessarily be limited to packing, handling, cartage, overland freight, ocean freight, transshipment, port, unloading, customs clearance and duties (other than customs duties as provided herein), unpacking, storage, and all other charges including administrative costs in connection with obtaining and transporting the materials from their source to the project site.

• Duty-free clearance The Contractor shall follow the instructions of the contract as to the manner of labeling the shipping containers or otherwise processing shipments of imported materials in order to obtain, or continue to receive, duty free clearance through customs. The Contractor shall be solely responsible without right of reimbursement from the Government, for the payment of customs duties, if any, which (1) are imposed on items which are not labeled and processed in accordance with the Task Order modification instructions, (2) are imposed on the Contractor's tools, construction equipment and machinery imported for use on the project, or (3) are otherwise ineligible for duty-free entry.

• Customs Clearance the Contractor shall be responsible for obtaining customs clearances. The US Government shall be responsible for obtaining exemption certificates or paying customs duties not waived, for imported products, materials and equipment that are labeled and processed in accordance with the Task Order modification instructions. The Government shall not be responsible for obtaining customs clearance for the Contractor's tools, construction equipment or machinery, nor for obtaining visas, entry or work permits for the Contractor's personnel.

(e) In-country Accommodations:

The Contractor shall be responsible for securing their own (short and long term) accommodations in the areas of contract performance for these projects. Hotels are available for short-term or temporary accommodations, but should not be considered an option for long-term housing requirements.

(f) Visa Requirements:

Travel to Haiti can be done on a tourist passport. Visas are required if persons shall be in Haiti longer than 90 days. The Contractor shall is responsible for determining all requirements for business visas and work permits for its employees in country. The contractor shall comply with all host nation immigration and labor regulations requirements.

(g) Transportation:

There are commercial vehicle rental companies in Haiti that accommodate long-term vehicle lease arrangements.

(h) Language: The official languages in Haiti are Frenchand Haitian Creole. All documents submitted to the US Government shall be in English only, with the exeption of C.14(h)(i) & (iii).

C.8.2 General Construction Standards:

The standards shown below are not all-inclusive but shall be used for project design and construction as appropriate:

International Mechanical Code (IMC) International Plumbing Code (IPC)

USEPA – United States Environmental Protection Agency International Electromechanical Code (IEC) National Electrical Code (NEC 2014) – Current edition International Fire Code (IFC) National Fire Prevention Agency (NFPA) American Concrete Institute (ACI) Sheet Metal and Air-Conditioning Contractor’s National Association (SMACNA) Underwriters Laboratories (UL) American Standards for Testing and Materials (ASTM) American Society of Mechanical Engineers (ASME) ASHRAE Standard 62 – Indoor Air Quality American Water Works Association (AWWA) Clean Air Act, 1990, Section 608 Manufacturer’s O&M manuals American Petroleum Institute (API) IESNA Lighting Handbook Manufacturer’s installation manuals American Society for Mechanical Engineering (ASME) Unified facilities Criteria (UFC) General guidance from referenced construction code requirements listed herein.

American public health Association (APHA)

(a) Scheduling:

The contractor shall specify the time needed to meet the objectives of the overall project based on calendar days with allowances for unforeseen delays and weather or seasonal factors. The INL office will consider extending the time line for the turn-over of the job in the event of extreme weather conditions or days of rain that exceed monthly norms for the last 5 years as determined by the data from the closest meteorological.

The contractor must also include time spent on obtaining personnel access permits to the required locations and the time for INL design review, calculations, tests and samples for the project (average 5 working days for each submittal) and the time that the contractor requires for their correction. When the work is started, the contractor shall give a detailed schedule of the work with projected dates for the different jobs showing the critical parts of the work as well as the days for the submitting of materials, tests, etc. and key visits to the work for information and inspection purposes and a diagram of work activities with values.

This diagram must be updated every fifteen days with an additional graph showing the actual vs. projected progress.

(b) Quality of Work:

The contractor will be solely responsible for the quality of the work whether done by his direct employees or subcontractors and, therefore, any damage, defect, necessary repair, or improperly completed parts of the work including subpar finish work will be his responsibility. Quality will be determined by technical specifications of the project corresponding to host government norms. The contractor shall identify and describe those norms in their proposal. It must be specified that where no Host government norm exists, American codes/norms will apply.

The acceptance of designs, calculations, plans, and / or work by INL, will not exempt the contractor from complying with codes and norms corresponding to design and construction. The contractor must check the designs given by requesting office; in the event errors or inconsistencies are found, he must indicate them in his proposal and in the technical volume and propose correction options and their costs.

(c) Asbestos-containing materials restriction

Asbestos-free materials shall be used. The Government reserves the right at no additional cost to the Government to disapprove and to disallow the installation of any item containing asbestos.

(d) Intellectual property and privacy of plans and design:

In accordance with norms regarding intellectual property and copyrights, it is understood that the plans, calculations, and designs concerning and arising from this project, belong to the government of the United States of America, which may use them partially or totally for other projects and the designer will receive the corresponding payment agreed in the work order or contract. Any violation of this obligation will be considered a breach of their obligations that could result in contract termination, without prejudice to all other legal actions that may otherwise be pending or necessary.

(e) Storage of materials:

The contractor must have appropriate storage facilities on site for described construction equipment. When authorized, prepare storage facilities for newly acquired material properly prepared based on provider recommendations for each material. The selection of a storage site(s), any improvements to existing structures or new storage structures the contractor wants to undertake must be approved in advance. Stored materials must stay clean, free of grease, oil, paint and any other foreign matter that could reduce their quality and must be used in the manner, quantity and inclination recommended by the manufacturer. Security and operation of the storage areas is the sole responsibility of the contractor. Materials that do not meet quality or esthetic requirements will be returned at the cost of the contractor.

(f) Materials and Equipment when newly acquired items are authorized:

Selection and approval of materials

• Standard of quality - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified, and all workmanship shall be of good quality and performed in a skillful manner as determined by the

COR.

• Selection by Contractor - Where the contract permits the Contractor to select products, materials or equipment to be incorporated in the work, or where specific approval is otherwise required by the contract, the Contractor shall furnish to the COR, for approval, the names of the manufacturer, model number, and source of procurement of each such product, material or equipment, together with other pertinent information concerning the nature, appearance, dimensions, performance, capacity, and rating thereof, unless otherwise required by the COR. The Contractor shall provide such information in a sufficiently timely manner to permit evaluation against the requirements of the modification. In order to ensure a timely review the Contractor shall provide a submittal register within 15 calendar days of award showing when shop drawings, samples, or submittals shall be made. When directed to do so, the Contractor shall submit samples for approval at the Contractor's expense, with all shipping charges prepaid. Installation or use of any products, materials or equipment without the required approval shall be at the risk of subsequent rejection.

Custody of Materials

The Contractor shall be responsible for the custody of all materials received for incorporation into the project, including Government furnished materials, upon delivery to the Contractor or to any person for whom it is responsible, including subcontractors.

The Contractor shall deliver all such items to the site as soon as practicable. If required by the COR, the Contractor shall clearly mark in a manner directed by the COR all items of which the Contractor has custody but which have not been delivered or secured at the site, clearly indicating the use of such items for this US Government project.

Substitutions

• Prior approval required before substitutions (1) proposed by the Contractor but not yet approved at the time of execution of the contract requirement, or (2) proposed by the Contractor after execution of a change or modification may be used in the project, the Contractor must receive approval in writing from the COR. Any substitution request shall be accompanied by sufficient information to permit evaluation by the Government, including but not limited to the reasons for the proposed substitution and data concerning the design, appearance, performance, composition, and relative cost of the proposed substitute. Requests for substitutions shall be made in a timely manner to permit adequate evaluation by the Government. If, in the COR's opinion, the use of such substitute items is not in the best interests of the Government, the Contractor shall obtain the items originally specified with no adjustment in the modification price or completion date.

• Approval through shop drawings. The Contractor may propose substitutions of materials in the submittal of shop drawings, provided such substitution is specifically requested in writing in the transmittal of the shop drawings to the COR. Such substitution requests shall be submitted in a timely manner and shall be supported by the required information.

• Final approval on delivery. Acceptance or approval of proposed substitutions under the contract is conditioned upon approval of items delivered at the site or approval by sample. Approval by sample shall not limit the Government's right to reject material after delivery to the site if the material does not conform to the approved sample in all material respects.

Vicinity memorandum:

In order to protect the quality of the area the contractor shall, before beginning construction, make a photographic and written record of the condition of the site and its surrounding area. The record shall then be presented to the host government location’s official or the designated person and residents for their comments and signature. When the work is complete, the record shall be used to ensure that the work site and adjacent areas are undamaged or brought back to the prior level. Any necessary repairs will be at the contractor’s expense. If the contractor incurred damages to property, streets, green areas, etc. He will do the necessary repairs for a complete and correct compliance with terms of the contract without the mentioned repairs being additional cost for the project.

C.9 PERSONNEL

C.9.1 Key Personnel

The Contractor shall ensure that all technical staff (Key Personnel) is fluent in English.

Key Personnel representatives and are on site at all times during construction activities to ensure proper communication with INL personnel during site visits, and to coordinate with other mentoring staff. Key Personnel on the work site, as required by FAR 52.236-6, "Superintendence by the Contractor", shall be fluent in reading, writing and speaking the English language. Verification of Key Personnel English language requirements shall be provided in resumes. The Contractor’s representative shall be able to meet DOS guidelines for language proficiency.

The U.S. Government considers the Contractor’s Project Manager, Project Engineer, Quality Management Program Manager, Electrical Engineer, Mechanical Engineer, Structure Engineer, Environmental Engineer and the Site Superintendent for construction to be key personnel under this requirement. The Contractor shall provide a detailed resume and the experience of these individuals. If these individuals are not currently employees, provide a letter of intent.

The Contractor shall provide all of the following required information for all key personnel as a supplement to the resume:

(a) Name of Individual, Date of Birth, Nationality

(b) English Language proficiency

(c) Role on this specific construction project (for example Project Manager, Site

Superintendent, QC Manager)

(d) Describe the Individuals experience in the location where the work is to be performed.

(e) List experience relevant to the type of work required by this contract in chronological order, listing most recent experience first

(f) Include following information with each experience listed

• Employing Construction Firm

• Project Title and description, highlighting similarities to work required by this modification

• Value of the project (US Dollars)

• Start and end date (month/year) of this individual’s involvement on the project

• Individual’s responsibilities on the project

• Customer point of contact (POC)

C.9.2 Key Personnel – Contract Specific

The Contractor shall assign to this contract the following key person to the identified position/function:

Position/Function Name Project Manager Project Engineer Quality Management Program Manager Site Superintendent Electrical Engineer Mechanical Engineer Structure Engineer Environmental Engineer

During the entire contract performance period, the Contractor must acquire approval for substitutions of key personnel. The Contractor shall notify the Contracting Officer and Contracting Officer’s Representative within 15 calendar days after the occurrence of any of these events according to the SOW. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution, complete resume for the proposed substitute, and any additional information requested by the Contracting Officer. The proposed substitute shall possess qualifications comparable to the original key person, as well as satisfying any minimum standards set forth elsewhere in the solicitation/contract. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on the substitution.

This clause will be modified to reflect any changes in key personnel

(a) Removal or Personnel The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or amongst those employed at the site and for the preservation of peace and protection of persons and property in the neighborhood of the project against the same. The COR may require, in writing, that the Contractor remove from the work any employee that the COR deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the COR to be contrary to the Government's interests.

(b) Key manager professional certifications and expertise The Contractor shall provide management and design expertise in project management, structural engineering, electrical engineering, lighting design, mechanical/plumbing engineering, civil/site engineering, and land surveying with an emphasis on Police

Station facilities. In addition, the Contractor shall provide special design expertise in the areas identified below if the below listed discipline is included in the work. The Contractor may use in-house staff to provide this expertise, and is authorized to combine positions/duties to affect cost efficiency; the Contractor must be able to demonstrate that the individual(s) have the required experience and credentials.

Project Manager The Contractor shall provide a full-time, at the site, Project Manager (PM), with a minimum of five (5) years relevant experience in Construction Management, to coordinate design initiatives for the entire project. The PM is a ‘sole’ responsibility position requiring full time presence at the site, whenever any project activities are ongoing. The Project Manager must work closely with the QMP manager to coordinate Quality Assurance/Quality Control. The Project Manger shall distribute his/her time equally, between the various sites under this task order and is not a dedicated asset to only a single project on this specific task order.

Project Engineer/Field Site Supervisor The Contractor shall provide a full time, at the site, Project Engineer/Field Site Superintendent (Civil Engineer with a Construction background) with a minimum of five

(5) years relevant experience to act as the lead for the technical workers who contribute to the building of structures or products. The Project Engineer’s primary responsibilities shall be to ensure the project is constructed according to the project plans, and assist project controls, including budgeting, scheduling, planning and all other areas as needed.

The Project Engineer shall distribute his/her time equally, between the various sites under this task order and is not a dedicated asset to only a single project on this specific task order.

Quality Assurance Quality Control Manager (QA/QC) The Contractor shall provide a full-time, at the site, Quality Management Program (QMP) Manager, with a minimum of five (5) years relevant experience, to coordinate project Quality Assurance / Quality Control, from start to completion of the project. The QMP is a ‘sole’ responsibility position requiring full time presence at the site, whenever any construction activities are ongoing. A Quality Management Program Manager shall be dedicated to each project and shall distribute his/her time equally, between the various sites under this task order and is not a dedicated asset to only a single project on this specific task order.

Safety Manager The Contractor shall provide a full-time, in country, Safety Program Manager (SPM), with a minimum of ten (10) years relevant experience, to coordinate project occupational, safety, health issues. SPM must possess and hold a current OSHA card for construction projects. The SPM ‘sole’ responsibility is the administration of the Project Safety Program Plan. SPM is required to be at the site whenever any construction activities are ongoing. The Safety Manager shall distribute his/her time equally, between the various sites under this task order and is not a dedicated asset to only a single project on this specific task order. The Contractor shall provide a full-time Safety Program Manager (SPM) to coordinate project occupational, safety, health issues. SPM must possess and hold a current OSHA card for construction projects. The SPM will be responsible for the administration of the Project Safety Program Plan. One overall safety manager will satisfy the requirement. However, contractor shall have a qualified individual at each site responsible for safety.

Structural Engineer The Contractor shall engage a registered Professional Engineer (PE) with at least five (5) years’ experience in the design and execution of structural systems similar to the work of this contract. This individual shall have extensive experience in design and construction for projects in a seismic zone 4 or equivalent. The Structural Engineer does not have to be on site full time and can be part of the US based support staff, but shall be made available (telephonic conferencing or physically onsite) when required by the USG.

Electrical Engineer The Contractor shall provide a registered Professional Electrical Engineer (P.E) with at least five (5) years’ experience in design and construction of systems similar to the work of this contract. EE shall be responsible for the entire project electrical design. The Electrical Engineer does not have to be on site full time and can be part of the US based support staff, but shall be made available (telephonic conferencing or physically onsite) when required by the USG.

Master Electrician The Contractor shall provide a full time, at the site, U. S. Registered Master Electrician with at least five (5) years ‘experience in the installation and construction of systems similar to the work of this contract for all electrical work performed at the UCREF facility. The Master Electrician shall be responsible for the work and shall oversee the entire electrical installation, ensuring NEC compliance throughout the project. The Master Electrician shall distribute his/her time equally, between the various sites under this task order and is not a dedicated asset to only a single project on this specific task order.

Lighting Designer The lighting designer shall provide experienced lighting expertise with at least five (5) years of experience to design the exterior perimeter security lighting for the site. The lighting designer shall be a professional member of the International Association of Lighting Designers, and a full time lighting designer experienced in governmental site lighting projects. The Lighting Designer does not have to be on site full time and can be part of the US based support staff, but shall be made available (telephonic conferencing or physically onsite) when required by the USG.

Mechanical Engineer The Contractor shall engage a registered professional engineer with at least five (5) years’ experience in the design and execution of systems similar to the work of this contract. The Mechanical Engineer does not have to be on site full time and can be part of the US based support staff, but shall be made available (telephonic conferencing or physically onsite) when required by the USG.

RESERVED PER AMENDMENT 004

Surveyor The Contractor shall employ a licensed land surveyor to perform the required survey work with at least five (5) years of experience.

C.10 SECURITY

The Contractor shall maintain continuous coordination and constant communication with the INL COR. The Contractor shall observe all rules and follow all directions given by the End User pertaining to security. The Contractor shall protect and retain responsibility for all work, workers, and secure all materials until such work and/or materials have been accepted by INL and handed over to the End User. Materials and equipment not needed for the current day’s work shall be safely stored in the Contractor's secured construction yard located inside facility secured area. The Contractor shall ensure security and safety is maintained throughout construction process, and that the end user’s operations continue with as little impact as possible.

The Contractor shall provide all required documentation and identification for all personnel, materials, tools, equipment and vehicles entering or exiting the prison area to complete all work delineated herein. All construction personnel and vehicles/equipment shall be vetted and approved per end user’s security requirements prior to entering or exiting the prison area. All personnel shall wear readily visible identification and clothing that allows them to be readily distinguished by prison guard force as construction personnel. The Contractor shall coordinate with the End User to arrange access to all facilities by construction personnel prior to the construction period.

C.11 PERFORMANCE OF WORK

a) To assure adequate interest in and supervision of all work involved, the contractor shall be required to perform a significant part of the contract work with its own forces. The prime Contractor shall perform a minimum of 15 percent of the work with its own forces, however this does not include specialties such as plumbing, heating, and electrical work.

b) This project is subject to subcontracting limits of no more than 15% of the total value of the contract, as identified in 13 CFR 125.6(a). From a technical perspective, the project examples must demonstrate the Offeror’s ability to self-perform at least 15-25% of the value of each project example in order to demonstrate the technical capability to self-perform the required value of work. If the offeror acted as a general contractor on the project examples or did not self-perform at least 15% of the work the offeror must demonstrate the capacity and resources, or the ability to obtain them, to self-perform 15- 25% of the total value of projects.

c) Identify the work, by percentage, which shall be performed by the Contractor with its own work force on site. Identify sub-Contractors that shall perform more than 10 percent of the work. For the sub-Contractors identified, list the percentage of work they shall perform, and provide documentation that demonstrates their experience relevant to the works planned to be assigned to them under the respective subcontracts.

C.12 DEVELOPMENT OF DESIGNS AND DRAWINGS

C.12.1 General Requirements

The contractor shall carefully review and coordinate drawings and specifications, and other project documents before submittal. This includes identifying all interface points and controls between drawings and documents. The Contractor shall have a quality control program in effect, which will require his employees and consultants to thoroughly review and coordinate all project data prior to submittals. The Contractor shall correct deficiencies, ambiguities, conflicts, and inconsistencies before submitting documents or they will be rejected by the Contracting Officer. The letter of transmittal shall certify that all documents have been reviewed and coordinated prior to submittal. The certification shall be signed by a principal of the Contractor’s firm.

As part of the mission of INL to manage development of overseas buildings projects, reviews of design submittals ensure that the Contractor designs the project to meet the criteria stated within this contract. For this purpose, an Integrated Design Review (IDR) process will be used. The focus of INL’s reviews is in three major areas: contract requirements, quality of documentation and compliance with required Design and Construction international codes or host government Facilities. The purpose of each IDR is to promptly identify significant design issues, followed by their timely resolution. Refer the Schedule Section E6-Design Documentation Review. Also refer to Section C- Deliverables for quantities of submittals required.

The Contracting Officer's Representative (COR) will review and approve the Quality Assurance/Quality Control (QA/QC) program proposed by the Contractor. This program shall indicate the method of controlling the quality of all work produced by the Contractor and consultants. Refer to FAR Clause 52.236-23, "Responsibility of the Architect/Engineer Contractor". The contractor shall produce plans and specifications as required by each Submittal. Drawings shall be segregated by modular units and locations. The layout of individual drawings shall convey the required design and construction information.

Symbols used shall be accepted international industry standards and shall be shown in the legend. Lettering shall be of sufficient size to be clearly read when drawings are reduced to half size.

Specifications shall not rely on sole-source designations to circumvent the requirement for full and open competition in the purchase of construction materials and equipment. When a sole-source manufacturer, product, or equipment is specified, the contractor shall notify the U.S. Government in written monthly progress reports. These reports shall be accompanied by a justification explaining why sole-source acquisition is necessary and appropriate for the project. The justification shall provide the information that would be required by the Federal Acquisition Regulation (FAR subpart 6.3). The justification must also explain why the salient characteristics of proposed sole source equipment cannot be described in the specifications. No classified work shall occur under this contract.

The Contractor shall prepare a detailed written record of all conferences and meetings with representatives of Post related to the project. The Contractor shall also document telephone conversations in which decisions affecting the project are made. The Contractor shall submit one copy of these records to the Contracting Officer's Representative (COR) within five days of the event. The written format established by the Contractor for these records will be subject to the approval of the COR. Each record shall conclude with the following statement: "The matters reported in this document are considered by the Contractor to be within the scope of this contract as presently priced, except for items [Note to Contractor:

identify items or state "none"] as further described below."

The Contractor shall provide designs that are cost effective as to usable space and that provide maximum flexibility for future uses. The US Government will exercise particular care in consideration of these requirements in the design review and approval process.

(a) Special Requirements The Contractor shall produce designs/drawings that ensure all US Embassy-funded modular units will be constructed with furnished material, and with finishes, fixtures, equipment, and systems that provide operational dependability. The Contractor shall ensure that these modular units are easy to maintain. The Contractor shall emphasize uniformity of parts and components to maximize interchange-ability. During the design phase the Contractor shall address operations and maintenance (O&M) considerations.

The Contractor shall provide specific operations and maintenance data and information for the development of a Comprehensive Maintenance Program (CMP) by the Government.

The Government will provide comments to the contractor in writing and in a standard format, numbered and grouped by discipline. Review conferences will be held as indicated in this solicitation Schedule Section E. The contractor shall respond to these comments in writing within the next submission for 35%, 90% and 100% design submissions.

The contractor shall incorporate all review comments into the design and return all annotated material with the next submission.