Amended_Kizilart_SOW-FINAL_April_16_2015.docx

STATEMENT OF WORK

Modular Construction Services Customs Building, Kizil Art, Tajikistan Contents

C.1.0 Introduction The US Department of State (DoS) through the Bureau of International Narcotics and Law Enforcement Affairs (INL) assists host nations with renovation, rehabilitation and construction of facilities which enable the nation to secure and take charge of porous international borders, facilitate licit trade, and collect tax revenues.

C.2.0 Background INL, in cooperation with the Government of Tajikistan, is providing technical assistance in the design and fabrication of a building to be used by Tajikistan Customs Service at the Kizil Art Tajik Border Crossing Point. Preliminary planning is underway for this project to install improved infrastructure.

Kizil Art is a border crossing point between Kyrgyzstan and Tajikistan in the Pamir Mountain Range at an elevation of 4280 meters. The remote location and high elevation allows for a very short construction period to perform any work of note. Road access to the site is possible for semi-trailer trucks. While mostly paved, the road to Kizil Art is rutted and potholed in a number of places and may be reduced at times to one lane traffic.

The Modular Fabrication firm’s role will consist of providing services to include, but not limited to the design, fabrication, transportation and erection of a two story modular office/barracks facility to include design drawings/ shop drawings, Bill of Materials, schedules, man power estimates and cost estimates for use during the fabrication and erection of a modular structure.

In addition to Tajikistan, the contractor should be aware of Customs requirements of any country through which the modular units must pass en route to their final destination.

C.3.0 Scope This Statement of Work (SOW) is being provided by the Department of State (DOS), Bureau of International Narcotics and Law Enforcement Affairs (INL) to outline the requirements for modular construction, transportation and erection of a commercial building to be located at Kizil Art Pass, Tajikistan.

The Contracting Officer, in concurrence with the project COR, shall hold final approval on all of the Contractor’s personnel to be used in the implementation of this contract, establish work tasking requirements, and receive and review all reporting documentation. The Contractor shall submit their proposal based on the three CLIN’s noted below CLIN 0001 Design, fabricates, and erects a two (2) Story modular office/barracks building.

CLIN 0002 Transport two (2) story modular building and ancillary items to Kizil Art Pass from point of manufacture.

CLIN 0003 Assembly and make operational the two (2) story modular office/barracks building on site at Kizil Art.

CLIN0001 The preferred modular fabrication firm (hereafter referred to as the Contractor) will be , licensed and certified to perform architectural and engineering design service in the country of Tajikistan as well as the fabrication, transportation and assembly of the modular structure. INL would prefer that the company is Tajikistan owned and that it have the Contractor’s representative based in Dushanbe, Tajikistan at the time of delivery of the modular unit. The Contractor may be required to supply qualified in-house engineering personnel, project management oversight, quality control monitoring. It is the USG’s desire that the Contractor will work with local suppliers to design, develop and construct modular units that will meet the requirements for the Tajik Custom Services detachment located in Kizil Art. All components must be designed to be transported to the site via truck and assembled using a minimum amount of equipment. INL has been informed by the Customs Service that the construction period will be limited to less than 90 days, to include delivery, assembly, and installation of the modular unit with all of its ancillary components.

A. The structure shall be a steel framed modular design comprising two floors measuring 9 meters by 18 meters. (Refer to Attachment 3 for the preferred concept design provided by the Tajikistan Customs Agency). Due to the extreme cold (temperatures as low as -75 degrees Celsius) and roof snow loads of 80 cm or more, the modular unit must be well insulated. Include insulated, triple pane glass windows with exterior metal shutters. Entrance to the units shall be through an enclosed foyer that is well insulated. Exterior entry doors will be heavy duty, insulated, steel doors. Loading, unloading, and assembling on the modular units can be done with minimum manpower. The load bearing system may consist of wooden/steel purlins, embossed steel beam and columns. The design for the modular unit shall take emergency egress for the second floor occupants into consideration.

B. All frame work shall be steel fabricated and load bearing. Wall panels are not load bearing, so they do not lose shape. Modular buildings are secured to the concrete foundation blocks with steel anchorage bolts. All nuts, bolts, screws used for mounting are galvanized.

C. Concrete Piers- The building will be set on a concrete foundation measuring 56 x 48 x 6 thick (17068.8mm x 14630.4mm). A concrete slab shall be provided and be reinforced with #4 rebar centered in the slab spaced at 12” o.c. as it leads up to and into the foyer entrances.

1. The contractor shall be responsible for the excavation work necessary for setting the concrete piers. Ensure that the excavation is at or below the frost line. Suitable compacted fill material is allowable for this application.

D. Building Structure - The roof and steel frames of the modular building are designed to withstand wind speeds of up to 150 km per hour and the average snow load for the geographic location. The floor of two story modular building is capable to carry 300kg/m2 uniformly distributed load and 200kg point load at any single m2.

1. Comply with the IBC code requirements for wind lift.

E. Interior/Exterior Finish – Coordinate with the Customs Engineer to finalize interior and exterior finish requirements. Color to match the existing Customs Building.

F. The program requirements include five (5) offices located on the first floor, with suitable storage space, toilet with washbasin, and mirror; entrance with a vestibule, insulated potable water storage tank. The second floor shall be designed to accommodate sleeping space for up to 18 personnel; separate sleeping areas will be included in the design for the unit commander and a second supervisory staff. Include communal bathrooms (2 showers, 2 sinks, 1 urinal, 2 eastern toilets, 2 mirrors); include a kitchen area with sink and cabinets and with suitable storage space, a multipurpose space will be provided for use as the dining area, lounge or break room.

1. The Contractor shall coordinate with the Tajik Customs engineer to determine the size of the black water holding tank. For preliminary planning purposes only the Contractor will use an estimated 19.7 gallons per capita per day (gpcd) (74.6 liters per capita per day [Lpcd]) of wastewater is generated from an average water supply of 42.7 gpcd (162 Lpcd) of potable water using mobile water system assets. Source: AFPAM 10-219V5

2. Coordinate the amount of potable water storage capacity needed with the Tajik Customs Engineer.

3. Empty grey water into a soak pit, constructed by the Contractor.

G. The design shall include a coal burning boiler for use as the primary source of heat and shall include storage space for coal (estimate 2 tons for loading purposes) located on the first floor. Use of baseboard type heating strips is preferred using a glycol mixture for heating the office space and sleeping areas. See paragraph L Coordination for additional comments.

1. Electrical outlets will be installed throughout the modular unit for use of electrical space heaters for emergency backup (minimum of one per room). The Contractor will include the electrical heaters as part of the requirements in this contract.

2. The Contractor shall be responsible for calculating the Btu’s for heating in the structure. Outside wind temperature and r value of the insulation shall be taken into consideration.

H. Provide hot water for use in the kitchen and bathroom areas. Install floor drains in all bathroom and kitchen areas.

1. Size the hot water heater to provide sufficient amount of hot water to for both bathroom usage and kitchen use.

I. Install ceramic floor tile in office areas, hallways and kitchen. Use wood floor laminate for the sleeping areas.

J. Include an insulated dog kennel for use by the Border Patrol. Locate the dog kennel indoors under the interior staircase.

K. The Contractor will develop a furniture, fixture and equipment (FF&E) list necessary for a turnkey operation to include kitchen equipment, cook ware, and dinner ware. List the cost of the FF&E as a separate line item in the proposal.

L. Coordination: INL is currently funding a project (under a separate and distinct contract) at Kizil Art to install solar powered panels and wind generators for electrical power. The Contractor will integrate the use of electrical LED fixtures for illumination using the power generated from the solar panels and wind generators. (See attachment XX for solar energy specifications.)

M. Include night lights for the sleeping areas and solar powered exterior security lighting for the modular unit.

1. Provide sufficient electrical fixtures in the office area to operate computers, desk top monitors, printers, and peripheral electrical equipment (minimum of four (4) duplex electrical outlets for each office. Use copper wiring for all electrical work. Install a minimum of three (3) electrical outlets for the supervisors sleeping area and one duplex outlet every 6’0” on center for the remaining sleeping barracks area. Ensure that the modular unit is grounded and is provided lighting protection.

CLIN 0002 - The Contractor will provide all of the equipment, labor and materials to transport the modular unit and ancillary items to the Kizil Art pass. Ancillary items to include but not limited to black water collection system, grey water collection/disposal system and potable water systems.

CLIN 0003 - The Contractor will provide all equipment, labor and materials to assemble and erect the modular building at the Kizil Art pass. Assembly will include all ancillary items to include, but not limited to black water, grey water and potable water systems.

The design for the modular unit will include physically separating black water from the grey water. The holding tank size will be for black water only. The size of the holding tank should be able to have sufficient capacity (volume) that it only needs to be pumped out once (1) a week.

Grey water will be routed to a soak pit for disposal.

C.4.0 Point of Contact for this solicitation is:

TBD

C.5.0 Period of Performance The period of performance for this requirement is 120 calendar days from the issuance of the Notice to Proceed.

Due to extreme weather conditions at the Kizil Art Pass, all work must be completed no later than the end of the month of August 2015.

C.6.0 Site Location Work will be performed at the following location:

· Kizil Art, Tajikistan

The Point of contact at the Tajik Custom Services for the coordination of the delivery is:

Sunatullo Girdakov, Engineer Head of the Construction and Customs Infrastructure Department Customs Services under the Government of the Republic of Tajikistan Phone: 992 (37) 221 22 71 Cell: 992 90 772 35 22 C.7.0 Type of Contract This will be a Firm Fixed Price contract. No additional sums will be payable due to escalation in the cost of materials, equipment, or labor. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Modifications to the contract pricing or duration of services shall be authorized by the CO (Contracting Officer). The Contractor shall not deviate from the terms of the contract. Any deviation by the Contractor without written documentation and authorization from the CO will put the Contractor at risk.

C.8.0 Contract Requirements C.8.1 The Contractor shall make available a minimum of one Architect and three (3) qualified engineers for the design of the modular unit. Refer to C.8.2.1

C.8.2.2 Five years of verifiable experience working in their assigned discipline area.

C.8.2.3 Intermediate to advanced skills with design/scheduling software plat forms (Primavera, Microsoft Project, and AutoCAD).

C.8.2.4 Verifiable ability to produce clear and concise inspection reports.

C.8.2.5 ILR Level 3 – Professional working proficiency of English language.

C.8.3 The Contractor shall submit two (2) CV (Curriculum Vitea) packages for each required discipline to INL. The packages shall contain the following minimum information:

C.8.4 The Contractor shall identify a Project Manager as a POC (Point of Contact) to coordinate with INL for the submission of candidates. The Project Manager/site superintendent will relocate to Kizil Art during the assembly of the modular unit to oversee the assembly process. INL will coordinate with members of the Tajik Customs Service if required to be on site during the assembly process.

C.8.5 The Contractor shall provide pricing for construction design/fabrication of the modular unit, transportation of the modular unit to Kizil Art and the assembly of the modular unit on site in Kizil Art pass. Refer to CLIN’s number 0001, 0002 and 0003.

C.8.6 The pricing schedule shall be inclusive of all direct and indirect costs to place the required staff on the project. The Contractor assumes all expenses for their engineering staffs, including but not limited to: travel to project sites (air, automobile, etc.) accommodations, per diem, security (if required by the Contractor), communications (telephone, computer, etc.).

C.8.7 The US Government will not assume any costs over and above the pricing schedule submitted on the Contractor’s proposal.

C.8.8 The Contractor shall provide the following documents with the proposals for review by INL:

A. Quality Control Plan (QCP) - The QCP describes the internal staffing and procedures that the prospective provider will use to meet the quality, quantity, timeliness, responsiveness, customer satisfaction, and other service delivery requirements in the PWS/SOW.

B. Past Performance – Provide examples of past performance within the past five (5) years previous performance on work comparable to that being competed for the purpose of predicting the quality of future performance relative to other offers.

C. Management Plan - describes the processes used by the contractor to assure the USG that the terms and conditions of the contract are met. The processes addressed are those necessary to fulfill contract management responsibilities and ensure that performance is adequately monitored C.9.0 Contract Deliverables C.9.1 Services The Contractor shall conduct a complete site and structural survey for the site which shall include the development of architectural drawings and elevations followed by basic structural, mechanical and electrical drawings, which shall be included with the design construction documents including the specifications manual, or “spec book.” Include any demolition or excavation work that may be required at the site, for example, that may be handled in the main specifications, or possibly by a completely different set of construction documents, as well as electrical, mechanical and plumbing work shall also be included in the specifications.

The Contractor shall adhere to the Tajikistan and the International Building Codes (whichever is the most stringent) as applicable when performing the design of the modular unit. Exceptions to using the code must be requested in writing and approved by the Contracting Officer (CO) or their designated representative. Other applicable standards shown below are not all inclusive and are to be used for project design and construction as appropriate:

Other applicable standards for design and construction are, as appropriate:

A. International Existing Building Code (IEBC) B. International Mechanical Code (IMC) C. International Plumbing Code (IPC) D. International Electromechanical Code (IEC) E. International Fire Code (IFC) F. American Concrete Institute (ACI) G. Underwriters Laboratories (UL) H. American Standards for Testing and Materials (ASTM) I. American Society of Mechanical Engineers (ASME) J. ASHRAE Standard 62 – Indoor Air Quality K. Illuminating Engineering Society of North America (IESNA).

L. American Water Works Association (AWWA) M. Manufacturer’s O&M manuals N. Center for Geotechnical Research, Virginia Tech, Blacksburg, VA 24061, Dr. George Filz, Director, E-mail: filz@vt.edu, Phone: 540-231-7151 Website: http://cgpr.ce.vt.edu/ O. Deep Foundations Institute, 326 Lafayette Avenue, Hawthorne, NJ 07506 Telephone: 973-423-4030, Website: www.dfi.org P. Geosynthetics Specifiers Guide, Geosynthetics Magazine, Geosynthetic Materials Association,1801 County Road B, West, Roseville, MN 55113, Telephone: 651-222-2508, Website: http://geosyntheticsmagazine.com/ Q. The Geotechnical Directory website: www.geotechnicaldirectory.com R. The Geotechnical and Geoenvironmental Software Directory, Website; http://www.ggsd.com/

C.9.1.1 Site Visits:

The Contractor shall include in their cost proposal a minimum of three (3) site visits with a not to exceed maximum of five (5) visits for this requirement.

The initial site visit shall be conducted in conjunction with either the INL CO, COR and/or Program Manager.

One additional follow up visit may be indicated prior to finalizing the design.

An additional site visit will be allowed for the initial assembly of the modular unit. A fourth site visit is indicated when the contractor is prepared to perform the final inspection and commissioning of the mechanical systems.

If necessary a fifth and final site visit may be authorized to provide training to Customs personnel on the systems and to provide direction on the warranty to the end user. Training to the end user will be provided in Russian, along with any training materials. The Contractor will videotape all training and provide a compact disc (CD) to the end user for future training needs.

The fifth and final visit will be initiated upon completion of the project. The focus of the final visit is to verify the quality of work and the work was performed in compliance with the design drawings as approved by INL.

The proposal should include the cost of travel, lodging and sustenance during the site visits. The proposal should also identify the anticipated number of days on site by project personnel.

Any additional request for site visits to Kizil Art will require prior approval of the Contracting Officer.

C.9.1.2 Trip Reports Trip Reports (electronic) shall be in sufficient detail to identify dates, locations, points of contact, attendees, directions received, and areas of concern and salient items of interest identified at the meeting or on the trip. All minutes or trip reports shall be submitted to the COR within seven (7) working days of completing the Government authorized trip. Trip reports shall be in English only.

C.9.1.3 Monthly Status Reports.

C.9.1.3.1 The Contractor shall produce Monthly Status Reports (MSRs) to the Contracting Officer’s Representative (COR). Reports shall include at a minimum, an executive summary, identify team personnel, skill levels, schedule tracking, travel conducted, any issues and recommendations and updates/changes. The MSR shall also provide a chart showing the actual work completed versus the planned work completed as noted on the original schedule submitted to INL for review and approval. The MSR is to provide information on work completed, work in progress and work outstanding, as well as highlighting problems encountered and anticipated. Monthly progress reports shall be in English only.

C.9.1.3.2 Draft deliverables for the Monthly Status Report shall be submitted five (5) working days following each month to the COR. The COR will respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the COR will either accept or reject them within five (5) working days of submission. Final MSRs shall also be provided to the Contracting Office.

C.9.1.3.3 In the event of rejection, the COR will notify the Contractor in writing of the reasons for such rejection. Absence of notification will be construed as an acceptance.

C.9.1.4 Weekly Updates Contractor shall provide weekly updates of accomplishments, plans of actions, outstanding task, problems encountered, and solutions, recommendations for process improvements regarding assigned tasks, and future or projected tasks or issues. Weekly updates shall be in English only.

C.9.2 Site Reconnaissance The Geotechnical survey was performed by the Tajikistan Customs Office and is attached for review and reference. Refer to Attachment 2.

C.10.0 Existing Conditions Kizil Art is located in the eastern Pamir Mountain Range and has an elevation of approximately 4280 meters. The site has snow 9 months out of the year, and the environment allows for a very short building period. Based on conversations with Border Crossing personnel on site, INL was advised water has to be transported from a spring located 8 km from the post. Existing toilet facilities are very limited and staff has access to a homemade outdoor latrine. There are no shower facilities at present and an inspection inside the existing billeting area revealed that personnel may be exposed to carbon monoxide poisoning since they used coal burning boilers for heating and cooking. Outdoor ventilation is very limited to the indoor billeting space.

Due to harsh environmental conditions, typical construction projects are not appropriate. The site also calls for sustainable construction due to limited resources of the Tajik Custom Services. There are no accessible utilities on site. The contractor will need to provide sufficient generator capacity to power necessary tools needed to complete assembly. Current plans by INL are predicated on installing a two story modular unit on the site for office and living space. The unit would include future storage space for the gel packed batteries that will be installed to support the solar powered panels (NIC) and a coal-burning boiler for heating the units.

There are several abandoned modular units on site. . According to the Unit Commander, the construction personnel used these containers during a previous construction project. There is no power currently being provided to the Containerized Housing Unit (CHU’s) and there are several piles of debris. The site is also sloped which would present some challenges for managing storm water, and snow melt during the warmer months

This building was oringally constructed for use as the Customs office. During the site visit, the building appeared to be unused. There is no indication that the building is heated, evident by broken windows that could possibly have cracked from the cold temperatures.

This cluster of buildings serve as the office are for the Unit Commander, his supervisors as well as the billeting area for the border crossing guards. Note that all of the units were placed directly on the ground with no foundation support. Most of the power seems to be provided by a few solar panels located on the top of the units witha convertor and batteries located in the Unit Manager’s office area.

Existing retaining wall – work not completed at time of site visit.

Recommended location for the erection of the two story modular building.

C.11.0 Required Services.

Refer to Section C.3.0 Scope and C.3.1 Option Item No. 1 Work under this contract will consist of, but will not be limited to the following:

CLIN 0001

Design Drawings

a. Provide design drawings

b. Provide cost estimates

Single line drawings

a. Floor plans

b. Exterior elevations

Shop Drawings include the following:

a. Floor plans

b. Wall Elevations

c. Electrical Schematics

d. Plumbing schematics

e. Mechanical schematics

f. Installation Details

g. Installation Notes

h. Recommended products

i. Specifications

Bill of Materials

Cost Estimates

Estimated Manpower Utilization Report

Mechanical Load Calculations

a. HVAC

b. Plumbing

Electrical Load Calculations

Light Level Recommendations

Furnishings, Fixtures and Equipment Plan

CLIN 0002 Transportation

CLIN 0003 Erection/Assembly

The Contractor shall conduct a complete site survey in preparation for the installation of two story modular unit in Kizil Art.

Examples of furnishings for the modular building include, but are not limited to the following:

1. File Cabinets

2. Office desk,

3. Office chairs

4. Metal beds, mattresses,

5. Metal Lockers

6. Refrigerator

7. Stove

8. Eating utensils C.11.1 Licensing Requirements Architectural designers need to have a current license recognized by the Government of Tajikistan. Engineers must be registered and licensed in Tajikistan.

Waivers for the use of Architects and engineers licensed in countries other than Tajikistan will be reviewed and approved on a case by case basis by the Contracting Officer.

C.11.2Planning Documents and Deliverables The Contractor shall provide the following survey and planning documents as a minimum:

1. Comprehensive Survey with Proposed Options

2. Concept Designs

3. Final Submission of Planning Documents C.11.3 Design Submittals The Contractor shall submit the 50%, 95% and 100% design drawings and supporting documents to INL for review and comment. Comments will be incorporated into the final concept drawings presented to INL. The documents shall be comprehensive and complete containing all of the information necessary for INL to conduct a review. .

C.11.4 Cost Estimate Professional Cost Estimating services are required for all cost estimating tasks. These tasks include but aren’t limited to the following: Gathering of Cost Data during the site visits; performing price risk assessments; preparing life cycle cost analysis; and preparing cost estimates for facilities and infrastructures. Organize cost estimates according to ASTM E 1557 – 96 Standard Classification for Building Elements and Related Site work.

Prepare cost estimates of the proposed schemes of development, to the maximum level permitted by the information available at the time the estimate is prepared. Subsequent submittals (if required) shall have detailed cost commensurate with the level of design development. Details of the estimate may include system cost and lump sum cost for the preliminary design options developed from the site visit.

The cost estimate shall be broken down by direct and indirect costs for labor, material and equipment. Include the estimated man-hours for each line item in the estimates. Each cost estimate shall have an introductory narrative that outlines the criteria and assumptions used in the estimating process and include the major line items for the renovation of the spaces along with supporting features. The estimates shall use host country costing data but shall base the cost estimate in US dollars.

C.12.0 Deliveries or Performance Schedule Documents shall be provided in both English and TajikRussian. One (1) hard copy shall be provided in English and the remaining copies in Russian Electronic copies shall be provided in both English and Russian.

Shop drawings, site plans, etc. shall be providing in 11”x17” pdf format for review and comment, with copies using .dwg extension in both English and RussianTajik.

Draft Design Submittal Phase

Draft DOCUMENTS

Provide copies in Russian/English.

Final Design Submittal Phase

Final DOCUMENTS

Provide copies in RussianTajik/English.

Provide copies in Russian/ EnglishTajik.

C.13.0 Performance Evaluation The Contractor shall be evaluated in accordance with the Government’s Quality Assurance Surveillance Plan (QASP) (See Attachment 1).

C.14.0 Invoicing Plan Invoice Due date: Contractor shall submit the invoices (Original & Soft Copy) no later than the 15th calendar day of the following month (for the previous calendar months costs).

Invoice Submission Process: The Contracting Officer will provide specific instruction to the contractor regarding the submission of invoices.

Prompt Submission of Invoices: The Contractor must be prompt in its submission of invoices. The Government reserves the right to reject for payment any invoice that that contains costs or charges that are more than 90 calendar days old, without supporting documentation of rationale for the late submission.

The Contractor shall submit a schedule of values to correspond to the invoice submittal for the respective month. Supporting documentation for reimbursement of charges shall be provided to support the invoiced amount.

A revised construction schedule shall be submitted with each invoice payment request on a monthly basis.

All costs and charges listed in any invoice must fall within the Period of Performance (POP) of that invoice. The Contractor shall not include any costs or charges from any dates earlier or later than the POP indicated for a particular invoice (calendar month).

Invoices shall be submitted by calendar month period of performance, broken out individually by construction site and construction Divisions. Any additional submission of charges for a particular period of time shall be related to, and, associated with the original Invoice. For example, Invoice (April 2012) is submitted with charges for the calendar month of April (1-31). Should additional charges be uncovered in July 2012 that pertains to the April 2012 period of performance, the contractor shall:

The entire April 2012 invoice shall be provided with the changes or additions, clearly noted. This avoids any potential of error or duplication of charges and provides proper tracking.

Amended Invoices: Prompt Re-submission of Rejected Invoice the Contractor.

C.15.0 Definitions

· A/E - Architectural and Engineering

· AFPAM – U.S. Air Force Pamphlet

· BoM – Bill of Materials

· CO – Contracting Officer – US Government official with the legal authority to enter into, administer, modify, and/or terminate contracts. The CO's warrant designates responsibilities and limits.

· COR - Contracting Officer’s Representative – The designee of the project Contracting Officer. COR’s authorized to monitor and enforce the contract but not make changes to the contract.

· FAR - Federal Acquisition Regulation

· INL- International Narcotics and Law Enforcement – Tajikistan

· NIC – Not in Contract

· NLT – No Later Than

· NTP – Notice to Proceed

· PoP – Period of Performance

· SOW – Statement of Work

END OF SECTION

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