15R013QuestionsList.docx

DOCX document 31 KB Posted Mar 13, 2015

Attached to: ISN/ECC EQUIPMENT Federal contract opportunity
Solicitation number: SAQMMA15R0130
Issued by: Department of State Office of Acquisition Management

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Other files for this federal contract opportunity

Other files attached to ISN/ECC EQUIPMENT, newest first.
File	Type	Posted
AttachmentsQuestions_SAQMMA15R0130_Set2_(2).docx	DOCX document	Apr 8, 2015
SAQMMA15R0130-Amendement2.pdf	PDF	Mar 24, 2015
Attachment_A-1_Equipment_for_maintenance_repair.docx	DOCX document	Mar 13, 2015
DraftDD254.pdf	PDF	Mar 13, 2015
Attachment_A-3__Equipment_Requiring_User_Translations.docx	DOCX document	Mar 13, 2015
Attachment_A--Schedule_of_SuppliesServices_and_PriceCost1_Revised_March_10_2015.docx	DOCX document	Mar 13, 2015
SAQMMA15R0130-Amendment1.pdf	PDF	Mar 13, 2015
Attachment_A-2_Equipment_Operator_Maintenance_Training.docx	DOCX document	Mar 13, 2015
Attachment_C_Past_Performance.docx	DOCX document	Feb 12, 2015
RFP-SAQMMA15R0130.pdf	PDF	Feb 12, 2015
Attachment_DandF_Sample_of_TO.docx	DOCX document	Feb 12, 2015
Attachment_B--QASPISN.docx	DOCX document	Feb 12, 2015
Attachment_A--Schedule_of_SuppliesServices_and_PriceCost.docx	DOCX document	Feb 12, 2015

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QUES- TION NO.

QUESTION

SPECIFIC RFP TEXT FOR REFERENCE

RFP SECTION

RFP SUB SECTION NO.

RFP PAGE NO.

SUGGESTED EDITS AND/OR RESOLUTION

Will the government provide a sample “designated equipment” list as an attachment for Activity 2 – Equipment Maintenance and Repair?

Activity 2: Maintenance and Repair For Designated Equipment

C.3 and

Attachment E Sample Task 2

2.1 – 2.3

6, GFI

The government will provide a sample “designated equipment” list as an Attachment for Sample TO/Activity 2.

Answer 1. Attachment A-1 has been incorporated into the RFP; it identifies which equipment should be used for Activity 2. The RFP has been updated to reflect the change.

What are the four parts of Volume I?

The Technical Proposal shall consist of four parts and the four parts must be separated by a divider…each of the four divider tabs shall be marked to identify what part is contained in that particular section.

L.3

General Instructions

Answer 2. There are three (3) parts to Volume I: TC1, TC2, and TC3. The RFP has been updated to reflect the change.

Is the technical proposal limited to 30 or 35 pages?

The entire technical proposal shall not exceed thirty (35)

L.3

General Instructions

Answer 3. The technical proposal is limited to thirty Five pages (35). The RFP has been updated to reflect the change.

Are sample TO responses included in the Volume I page limit (30 or 35 pages – TBD)?

Offerors proposals must include, at a minimum,… Technical proposals in response to Sample Task Order Requests for Proposals (see Attachments D and E).

L.4

TECHNICAL PROPOSAL (Volume I Pass/Fail:

Answer 4. Sample Task Orders are provided for information purpose only. The sentence has been deleted. The RFP has been updated to reflect the changes.

Does the government intend to award a maximum of six or (3) contracts from the most highly rated proposals?

The government shall award a maximum of six (3) contracts from the most highly rated proposals.

M.2

BASIS FOR AWARD

Answer 5. The Government intends to award a maximum of three (3) contracts. The RFP has been updated to reflect the change.

Are Price proposals expected for each sample task? If so, are they included in the page count of the Price Volume?

Not addressed.

L.6

Answer 6. Price proposal are not expected for the task orders, the TOs are provide for information purpose only; they are not included in the page count of the Price Volume.

The pricing table has multiple columns for pricing with a requirement for a Total Equipment Cost. How is the total equipment cost to be calculated with the potential for multiple costs on each item?

Attachment A

CLIN 001 – Total Equipment Costs

Provide guidance on how you want prices totaled for the various items in the equipment list.

Answer 7. Offerors shall provide pricing for each item in attachment A. They shall also propose the appropriate labor categories and rates.

Which equipment is designated for maintenance and repair service?

Attachment A

CLIN 002 – Provide Maintenance and Repairs Services for Designated Equipment

Select one or two items and have us provide a quote for maintenance and repairs. This pricing requirement is included in your sample task.

Answer 8. Attachment A-1 is incorporated into the RFP; it identifies which equipment is designated for maintenance and repair service. The RFP has been updated to reflect the changes.

Which equipment requires operator and maintenance training to be provided?

Attachment A

CLIN 003 – Provide Operator and Maintenance Training

Select one or two items and have us provide a quote for operator and maintenance training. This pricing requirement is included in your sample task.

Answer 9. Attachment A-2 is incorporated into the RFP; it identifies which equipment requires operator and maintenance training to be provided. The RFP has updated to reflect the changes.

Which equipment requires user manual translation?

Attachment A

CLIN 004 – Translation of User Manuals

The sample task asks for pricing of translation and quantifies what we are to quote.

Answer 10: Attachment A-3 is incorporated into the RFP; it identify which equipment requires user manual translation. The RFP has been updated to reflect the change.

What is the basis for determining ODCs for this portion of the pricing? There is no basis provided.

Attachment A

CLIN 005 – Other Direct Costs

The sample task asks for pricing of ODC items and quantifies what we are to quote.

Answer 11. Offerors shall not provide pricing of CLIN 0005 (Base & options Years) ODC will be reimbursed at cost at the task order level. Attachment A has been updated to reflect the change.

The sample task lists an Attachment 1 as reference. There is no Attachment 1 included.

Attachment E

Sample Task Order 2

6. Government Furnished Property of Information

Provide Attachment 1.

Answer 12. The task orders are samples provided for information only; offers shall not provide proposals for the task orders, they are not part of the solicitation. The Government wanted potential offerors to have a general idea of what typical TOs (that will be issued on the IDIQ) look like.

Is there supposed to be a DD Form 254 included in the RFP?

A SECRET facility security clearance issued in accordance with the National Industrial Security Program

and Defense Security Service approved safeguarding at the SECRET level, is required for performance under this IDIQ in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, attached hereto.

11. Security Requirements

Provide DD Form 254 if required.

Answer 13 The draft DD 254 is attached to the solicitation. The RFP has been updated to reflect the change

Please clarify the four parts required as part of Volume I.

The technical proposal (Volume I) shall consist of four (4) parts….

3. General Instructions

Clarify

Answer 14. There are three (3) parts to Volume I which are TC1, TC2, TC3. The RFP has been updated to reflect the change.

Please clarify the page limit for Volume I, Technical Proposal.

The entire technical proposal shall not exceed thirty (35).

3. General Instructions

Clarify

Answer 15. The technical proposal is limited to thirty Five pages (35). The RFP has been updated to reflect the change.

Please clarify page limit for Volume II, Past Performance—does specified limit pertain to each citation, the entire volume, etc.?

The Past Performance (Volume II)

shall not exceed 15 pages per citations

3. General Instructions

Clarify

Answer 16. Each past performance citations shall not exceed 15 pages (Volume II shall not exceed 75 pages).

Please clarify page limit for Volume III, Price Proposal. While Section L , General Instructions, states there is no page limit for Volume III, Section L.6 states that the Volume (here labeled as Volume II) shall not exceed 25 pages.

There are no pages restrictions

for Volume III; however, page submission shall be reasonable.

Volume II shall consist of /Pricing information and a completed Section K – Representations and Certifications, this volume shall not exceed twenty-five (25) single-side pages.

3. General Instructions

6. Pricing Proposal and Section K

Clarify. Also, correct to reflect Pricing Volume as Volume II

Answer 17. There is no page limitation for Volume III. The RFP has been updated to reflect the change.

Please clarify the minimum number of Past Performance citations (2 or 5) required in the Past Performance Questionnaire.

Using the Past Performance Questionnaire, the Offeror shall provide detailed information on a minimum of two (5) prime contracts or subcontracts….

5. Past Performance Information

Clarify

Answer 18. Offerors shall provide five (5) past performance citations. The RFP has been updated to reflect the change.

Please clarify time criterion for Recency Assessment. Section M.5.2(i) specifies 3 years, but Section L.5 requires past performance over the past 5 years. It is possible, though unlikely, that an offeror might submit past performance in full compliance with the Section L requirement but still not have any “recent” past performance that can be further assessed.

…the Offeror shall provide detailed information…over the past five years.

To be recent, the effort must be ongoing or must have been performed during the past 3 years….

5. Past Performance Information

5.2(i) Recency Assessment

Clarify

Answer 19. Offeror shall provide recency assessment for the last five years. The RFP has been updated to reflect the change

If there is a page limitation to Volume III, please clarify what pages are exceptions for this Volume (cover, table of contents, completed Attachment A, etc.).

Volume II(I) shall consist of /Pricing information and a completed Section K – Representations and Certifications,

this volume shall not exceed twenty-five (25) single-side pages.

6. Pricing Proposal and Section K

Clarify

Answer 20. There is no page limitation for Volume III. The RFP has been updated to reflect the change.

Please confirm 25-page limit for Volume III stated in Section L.6. Pricing Proposal and Section K excludes Attachment A (attachment alone is more than 25 pages).

L.6. Volume II shall consist of /Pricing information and a completed Section K – Representations and Certifications,

this volume shall not exceed twenty-five (25) single-side pages.

NOTE: Section L.3. General Instructions states there is no page restriction for this Volume.

6. Pricing Proposal and Section K

Confirm/clarify.

Answer 21. There is no page limitation to volume III. The RFP has been updated to reflect the change

Attachment A contains many duplicate items (multiple lines for such items as Mini rad-Ds, identiFINDER 2-NGH, contraband kits, etc. within same base or option year). Should Contractor provide price for each line?

N/A

Attachment A

Throughout

Provide pricing is required for each line or delete duplicate requirements.

Answer 22. Attachment A has been modified to reduce duplicate items. However, some remaining items appear to be duplicates, but instead reflect important subtle differences.

Pricing headings for CLIN 1001B are those used for labor rather than equipment. Please clarify or correct.

1001B/ IT Equipment/

Fully Loaded Hourly Rate/Estimated Hours/Total Costs

Attachment A

CLIN 1001B

Correct headings to reflect applicable Quantity Ranges and Unit Price

Answer 23. The heading has been corrected. Attachment A has been updated to reflect the change.

CLINs 1002-1005D appear to be missing from Attachment A.

N/A

Attachment A

CLINs 1002-1005D

Confirm omission was intentional or add missing CLINs to the document

Answer 24. CLINs 1002-1005D have been added. Attachment A has been updated to reflect the change.

Please confirm the Sample TOs, which have their own page restrictions, are excluded from the Volume I page restriction cited in the General Instructions even though they are considered part of the Technical Proposal.

Volume One – Technical Proposal (not to exceed 15 pages)

Attachment D

Attachment E

Proposal Submission Requirements

D4 (not numbered)

E4 (not numbered) Confirm, or clarify what Sample TO responses should look like if the directions in Attachments D&E are not to be followed.

Answer 25. The task orders are samples provided for information only; offers shall not provide proposals for the task orders, they are not part of the solicitation. The Government wanted potential offerors to have a general idea of what typical TOs (that will be issued on the IDIQ) look like.

Where is Attachment 1 to Sample TO 2?

To facilitate development and execution of a plan for life cycle maintenance and calibration of EXBS-provided X-ray auto vans to include the X-Ray units, generators and van air conditioning units. See Attachment 1 for a complete list of equipment.

Attachment E

1. Requirements

E-1 (not numbered)

Provide Attachment 1 if required.

Answer 26. The task orders are samples provided for information only; offers shall not provide proposals for the task orders, they are not part of the solicitation. The Government wanted potential offerors to have a general idea of what typical TOs (that will be issued on the IDIQ) look like.

File details come from the government source that posted it. Updated Nov 14, 2017.