SAQMMA15R0130-Amendment1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

DO

2. AMENDMENT/MODIFICATION NO.

A001

3. EFFECTIVE DATE

03/13/2015

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT

(A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Fabiola F. Bellevue

NAME

703-875-7201

TEL.

bellevuef@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

SAQMMA15R0130

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

03/12/2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.__1__X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to incorporate the revised RFP.

All proposal volumes for this solicitation are due no later than 3:00 PM (EST) April 14, 2015.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Fabiola F. Bellevue

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

03/13/2015

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SAQMMA15R0130

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs Section B SUPPLIES OR SERVICES AND PRICES/COSTS

C Descriptions/Specifications/Statement of Work Section C DESCRIPTIONS/SPECIFICATIONS/WORK STATEMENT

D Packaging and Marking 52.223-3 Hazardous Material Identification and Material Safety Data (Jan 1997) Section D Packaging and Marking

E Inspection and Acceptance 52.246-6 Inspection - Time-and-Material and Labor-Hour (May 2001) 52.246-16 Responsibility for Supplies (Apr 1984) 52.246-2 Inspection of Supplies - Fixed-Price (Aug 1996) Section E Acceptable Levels Of Performance

F Deliveries or Performance 52.211-8 Time of Delivery (June 1997) 52.242-15 Stop-Work Order (Aug 1989) Section F Deliveries or Performance

G Contract Administration Data Section G Contract Administration Data

H Special Contract Requirements Section H Special Contract Requirements

I Contract Clauses 52.202-1 Definitions (Nov 2013) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti-Kickback Procedures (May 2014) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 52.203-13 Contractor Code of Business Ethics and Conduct (Apr 2010) 52.203-16 Preventing Personal Conflicts of Interest (Dec 2011) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014) 52.204-2 Security Requirements (Aug 1996) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) 52.204-13 System for Award Management Maintenance (JUL 2013) 52.209-6 Protecting The Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.215-19 Notification of Ownership Changes (Oct 1997) 52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data - Modifications (Oct 2010) 52.219-8 Utilization of Small Business Concerns (Oct 2014) 52.219-16 Liquidated Damages - Subcontracting Plan (Jan 1999) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.222-3 Convict Labor (June 2003) 52.222-17 Nondisplacement of Qualified Workers (May 2014) 52.222-19 Child Labor - Cooperation with Authorities and Remedies (Jan 2014) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-35 Equal Opportunity for Veterans (Jul 2014) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) 52.222-37 Employment Reports on Veterans (Jul 2014) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-41 Service Contract Labor Standards (May 2014)

52.222-50 Combating Trafficking in Persons (Feb 2009) 52.222-54 Employment Eligibility Verification (Aug 2013) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-6 Drug Free Workplace (May 2001) 52.223-10 Waste Reduction Program (June 2011) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.225-5 Trade Agreements (Nov 2013) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.227-1 Authorization and Consent (Dec 2007) 52.227-14 Rights in Data - General (May 2014) 52.227-19 Commercial Computer Software License (Dec 2007) 52.227-23 Rights to Proposal Data (Technical) (June 1987) 52.228-5 Insurance - Work on a Government Installation (Jan 1997) 52.229-3 Federal, State and Local Taxes (Feb 2013) 52.232-1 Payments (Apr 1984) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Aug 2012) 52.232-8 Discounts For Prompt Payment (Feb 2002) 52.232-9 Limitation on Withholding of Payments (Apr 1984) 52.232-11 Extras (Apr 1984) 52.232-17 Interest (May 2014) 52.232-18 Availability Of Funds (Apr 1984) 52.232-22 Limitation Of Funds (Apr 1984) 52.232-23 Assignment of Claims (May 2014) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013) 52.233-1 Disputes (May 2014) 52.233-3 Protest after Award (Aug 1996) 52.237-3 Continuity Of Services (Jan 1991) 52.239-1 Privacy or Security Safeguards (Aug 1996) 52.242-13 Bankruptcy (July 1995) 52.243-1 Changes - Fixed-Price (Aug 1987) 52.243-3 Changes - Time-and-Material or Labor-Hours (Sept 2000) 52.244-2 Subcontracts (Oct 2010) 52.244-5 Competition In Subcontracting (Dec 1996) 52.244-6 Subcontracts for Commercial Items (Oct 2014) 52.245-1 Government Property (Apr 2012) 52.245-2 Government Property Installation Operation Services (Apr 2012) 52.246-20 Warranty of Services (May 2001) 52.246-23 Limitation of Liability (Feb 1997) 52.246-25 Limitation of Liability - Services (Feb 1997) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.249-14 Excusable Delays (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991)

652.216-70 ORDERING INDEFINITE-DELIVERY CONTRACTS (APR 2004)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

652.243-70 NOTICES (AUG 1999)

652.232-70 Payment Schedule and Invoice Submission (Fixed-Price)(Aug 1999) 52.216-19 Order Limitations (Oct 1995) 52.216-18 Ordering (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

52.219-9 (DEVIATION) SMALL BUSINESS SUBCONTRACTING PLAN (SEPT 2006)

(DEVIATION)

52.223-11 Ozone-Depleting Substances (May 2001) 52.225-6 Trade Agreements Certificate (May 2014)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD ISSUANCE

PROCEDURES (MAY 2011)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR

2004) J List of Attachments K Representations, Certifications, and Other Statements of Offerors or Respondents

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (Sept 2007) 52.204-5 Women-Owned Business (Other Than Small Business) (Oct 2014) 52.222-38 Compliance with Veterans' Employment Reporting Requirements (Sep 2010) 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan - Certification (Aug 2009) 52.225-25 Prohibition on Contracting With Entities Engaging in Sanctioned Activities Relating to Iran - Representation and Certification (Dec 2012) 52.237-8 Restriction on Severance Payments to Foreign Nationals (Aug 2003) Section K REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

OR RESPONDENTS

52.203-2 Certificate Of Independent Price Determination (Apr 1985) 52.204-8 Annual Representations and Certifications (Nov 2014) 52.209-5 Certification Regarding Responsibility Matters (Apr 2010) 52.209-7 Information Regarding Responsibility Matters (Jul 2013) 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) 52.227-15 Representation of Limited Rights Data and Restricted Computer Software (Dec 2007) 52.230-1 Cost Accounting Standards Notices And Certification (May 2012) 52.230-7 Proposal Disclosure Cost Accounting Practice Changes (Apr 2005) 52.234-3 Notice of Earned Value Management System - Post Award IBR (July 2006)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

652.228-70 DEFENSE BASE ACT - COVERED CONTRACTOR EMPLOYEES (JUN 2006)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.215-1 Instructions to Offerors - Competitive Acquisition (Jan 2004) 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (Feb 1999) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) Section L INFORMATION TO OFFERORS AND INSTRUCTIONS FOR PROPOSAL

PREPARATION

52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006) 52.252-5 Authorized Deviations in Provisions (Apr 1984)

652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 99)(DEVIATION)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) Section M EVALUATION FACTORS FOR AWARD

001 Pricing Structure in is Attachment A 0.00 0.00

0.00 LT

Doc Ref No:

Delivery Date FOB:

Section B SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION B-SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BRIEF DESCRIPTION OF SERVICES

The purpose of this contract is to provide for the acquisition of supplies and equipment to be provided to foreign governments for use in enforcing strategic trade and border controls, and related installation, maintenance, repair, training and support services.

B.2 TYPE OF CONTRACT

This is a multiple award indefinite delivery/indefinite quantity (IDIQ) contract, with at least one Small Business. As defined in FAR Part 16, Type of Contract. Fixed Price with Cost Reimbursable Clins for travel and Material.

B.3 MINIMUM AND MAXIMUM QUANTITIES

During the contract period of performance (including any options exercised), DoS shall place orders with each IDIQ contractor total-ing a minimum of $100K over the life of the contract.

The maximum IDIQ amount (i.e., the maximum ceiling across all IDIQ holders) shall not exceed $60 million (inclusive of all costs and fee) over the life of the contract.

B.4 SUPPLIES/SERVICES AND PRICE/COSTS

See Attachment A, for the “Schedule of Supplies/Services and Price/” listings.

In addition to those items specified in Attachment A, the Government may order of equipment under this contract in support of the Export Control and Related Border Security (EXBS) program, including but not limited to Attachment A.

B.5 The prices in this contract, but will be set forth, when applicable, in each task order.

B.6 FIXED FEE (COST REIMBURSEMENT TASK ORDERS)

The fixed fee will be negotiated on a task order by task order basis as appropriate.

B.7 TRAVEL

(a) All travel shall be conducted in accordance with the Federal Travel Regulation (available: www.gsa.gov). All travel shall be per-formed on a cost-reimbursable basis.

(b) The Contractor shall obtain the express approval of the Contracting Officer’s Representative (COR) prior to incurring any travel-related costs.

(c) The Contractor shall be reimbursed for its reasonable actual travel expenses, excluding profit or fee, in accordance with its usual accounting practices consistent with FAR Subpart 31. All travel shall be directly related to and required for performance under this contract.

SAQMMA15R0130

Line Item Summary

Solicitation Number:

SAQMMA15R0130

Contract Number: Title: ISN/ECC Equipment Date of Solicitation:

03/13/2015

Line Item No. Description Quantity Unit Unit Price Total Cost

(d) The Contractor shall include a breakdown of all authorized travel expenses as an attachment to each invoice. In no event shall travel expenses be burdened with profit or fee. The COR may require submission of additional supporting documentation (such as ticket stubs or receipts) before authorizing payment for invoiced travel costs.

(e) Regular commuting expenses of Contractor personnel shall not be reimbursable.

(f) Notwithstanding business class travel authorizations permitted by the Federal Travel Regulation, the Government will only reim-burse the Contractor for economy (coach) class airfare for all travel conducted under this contract. Any airfare costs beyond economy class will be at the Contractor’s own expense, and shall not be directly reimbursable under this contract.

(g) The Contractor shall be responsible for timely and complete submittal of the necessary information and forms directly to the ap-propriate entity for all required passports, visas, licenses, and permits.

A separate CLIN similar to this CLIN will be issued for each country:

001 Item from Equipment list (labor, shipping, Fixed Price) 002 DBA & Travel (Cost Reimbursable) (Travel will be reimbursed at the per diem rate)

Section C- Descriptions/Specifications/Statement of Work

Section C DESCRIPTIONS/SPECIFICATIONS/WORK STATEMENT

SECTION C – DESCRIPTION, SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

The role of the Bureau of International Security and Nonproliferation, Office of Export Control Cooperation (ISN/ECC) is to formulate, coordinate, and provide U.S. nonproliferation strategic trade and border control as-sistance, including promotion of bilateral and multilateral coordination of assistance.

ISN/ECC coordinates all U.S. Government nonproliferation export and border control assistance programs and establishes priorities for such assistance in conformance with U.S. nonproliferation policy goals in order to combat the proliferation of weapons of mass destruction (WMD), associated delivery systems, conventional weapons, and related goods and technologies.

The ISN/ECC Office is responsible for:

• Chairing the Export Control Assistance Interagency Working Group;

• Managing and implementing certain individual programs and activities apart from those implemented by other U.S. Government agencies.

• Assessing the effectiveness of program countries’ national strategic trade control systems;

• Developing, implementing, and managing the Export Control and Related Border Security (EXBS) program in order to help partner governments establish, strengthen, and enforce strategic trade/border control sys-tems and responsible strategic trade control policies consistent with international norms;

• Reviewing, evaluating, and recommending to the ISN Assistant Secretary and Deputy Assistant Secretary for Nonproliferation Programs, projects that other U.S. Government agencies are prepared to undertake to assist foreign governments in improving national export control systems; and

ISN/ECC is the U.S. Government’s Executive Agent for the Export Control and Related Border Security (EXBS) program. The EXBS program is part of the U.S. Government’s response to U.N. Security Council Res-olution 1540 and supports its intent to help countries around the world prevent the proliferation of weapons of mass destruction, their delivery systems, conventional weapons, and related items, by assisting other govern-ments to establish and implement effective strategic trade and border control systems that meet international standards.

C.2 PURPOSE/OBJECTIVE

The contractor shall provide qualified personnel to provide supplies and equipment to foreign governments for use in enforcing strategic trade and border controls, and related installation, maintenance, repair, training and support services in support of the ISN/ECC responsibilities described above. The nature of the work has a strong international emphasis with performance often occurring in remote locations that are not readily access-ible. The contractor shall be able to work in countries where English is not spoken. In addition, the need to co-ordinate work performance among a variety of parties outside of DoS introduces a variety of uncertainties into the work environment. Delays and interruptions due to actions by partner government agencies are common.

The contractor shall have significant knowledge of foreign customs duties and value added tax (VAT) regula-tions. The contractor is expected to anticipate these possibilities and have established processes and contingency plans in place to mitigate the impact of delays.

C.3 WORK ACTIVITIES

This is an IDIQ contract that provides for the issuance of individual task orders. The task orders will define spe-cific equipment-related work activities and tasks to be performed. Task orders for services issued under this IDIQ will be performance-based to the maximum extent possible. Activity areas covered by this contract and representative work tasks are as follows:

Activity 1: Supplies/Equipment

The contractor shall:

1.1 Procure and deliver required supplies/equipment, required electrical power devices, and user manuals translated into recipient country language.

1.2 Make all logistical arrangements, including securing necessary export and import licenses, are made in a timely, cost effective manner with minimal Government involvement

1.3 Cordinate Delivey in advance with the GTM(s), and U.S. Embassies/EXBS Offices are provided ad-vance notice of equipment shipments with required documentation (e.g., bills of lading, commercial invoices, air waybills) needed to clear equipment through local Customs and take delivery of it.

1.4 Ensure all equipment is tested and in proper working order before the contractor technician departs the site.

1.5 Deliver equipment to the correct locations within the period(s) of performance specified in the task or-der, undamaged and in good working order.

1.6 Properly install and calibrate designated equipment according to equipment manufacturerers’ guidelines.

1.7 All applicable warranty, technical documentation, user manual, and maintenance and support packages are included with equipment delivery.

1.8 High-quality translations of all documentation are furnished in the predominate host country language.

1.9 Warranty coverage starts upon equipment delivery to US Embassies or vendor installation, whichever is later.

1.10 Complete equipment grant procedures and prepare and deliver “signature ready” correspondence and documentation for the legal transfer of the equipment to the host country.

1.11 Correspondence and documentation for the legal transfer of the equipment is accurate, complete and on time.

1.12 Contractor regularly updates GTM(s) on task order progress and notifies the COR of potential issues/ problems as soon as practicable.

1.13 Contractor responds to all COR/GTM inquiries in a timely, courteous manner, providing all information requested.

1.14 Contractor effectively oversees all performance by subcontractors with minimal Government involve-ment.

1.15 Contractor resolves all subcontractor performance issues in a timely and cost-effective manner with minimal disruption to task order execution.

1.16 Task order is completed for the cost/price specified in the Contractor’s cost proposal.

1.17 Innovations and efficiencies are implemented resulting in cost savings to the Government wherever pos-sible.

1.18 VAT and customs duties are successfully avoided where possible with minimal Government involve-ment. Work with the EXBS advisor or Embassy representative to obtain a VAT waiver.

Performance Standards related to Delivery of Supplies/Equipment

Performance Objective PWS Para Performance Standard/ Threshold

Frequency of Surveillance

Supplies/Equipment deliv-ery and delivery report

1.1 1.2 1.3 1.4

Delivery location accuracy and timeliness 90% of the time.

Monthly

Periodic reports from vendor as well as reports from EXBS field staff

Install and calibrate desig-nated equipment (where in-stallation/calibration is re-quired)

1.5 1.6

Accuracy of installation and Calibration 90% of the time

Monthly

Warranty, technical, main-tenance, operational, and support documentation/pack-ages

1.7 1.8 1.9

Accuracy of warranty, technical, maintenance, op-erational, and support doc-umentation/packages are accurate 99% of the time.

Monthly

Correspondence and docu-mentation

1.10 1.11 1.12 1.13

Equipment grant proced-ures are adhered to 100% of the time.

Monthly

Subcontractor Management 1.14 1.15

Contractor ensrues subcon-tractors contribute to any and all efforts ensuring the best value and level of per-formance for the DOS ISN/ ECC contracts 99% of the time.

Resolution of subcontractor issues 99% of the time.

Monthly

Cost Control 1.16 1.17.

Costs remain within origin-al award amount 99% of the time.

Monthly

VAT/Customs Duties Mit-igation

1.18 VAT charges are avoided

70% of the time.

Monthly

Activity 2: Maintenance and Repair Services for Designated Equipment

The Contractor shall:

2.1 Develop and execute a plan, for each task order, thirty days after award, to perform preventive mainten-ance using the following designations:

• Class I equipment is new equipment in excellent/good condition. The Contractor shall ensure that all Class I equipment is covered in its maintenance plan.

• Class II equipment is older equipment in fair/poor condition. In developing a maintenance plan, the Con-tractor shall evaluate Class II equipment on piece-by-piece basis. If performance of annual maintenance and calibration for a given piece of equipment is determined to be cost effective, then the Contractor shall in-clude that piece of equipment in its proposed maintenance plan. If the Contractor determines that annual maintenance and calibration would not be cost effective for a given piece of equipment, then the Contractor shall provide its rationale for such determination in its technical proposal, and shall omit such equipment from its proposed maintenance plan.

2.2 Maintain the equipment in accordance with the approved maintenance plan that is incorporated into each individual task order.

2.3 Maintain the capability to conduct repairs on all equipment maintained by the Contractor as well as equip-ment that is not included as part of the Contractor’s Maintenance Plan. Such periodic equipment repair will be handled on an as-required basis, in accordance with the task order.

Performance Standards related to Maintenance and Repair

Performance Objective PWS Para Performance Standard/ Threshold

Frequency of Surveillance

Maintain equipment 2.1 2.2

Equipment is maintained 95% of the time in accordance with the terms of the task order and/or the approved maintenance plan.

There are no instances of equip-ment failure due to the contract-or’s non-compliance with re-quired maintenance schedules.

Monthly

• Periodic reports from vendor as well as reports from EXBS field staff

Repair equipment 2.3 Repair services are performed 95% of the time in accordance with the schedules established in the task order or individual work request.

Monthly

Periodic reports from vendor as well as reports from EXBS field staff

Activity 3: Operator and Maintenance Training

The Contract shall:

3.1 Provide a training support package for operator and maintenance training

3.2 All logistical arrangements are made in a timely, cost effective manner with minimal Government involve-ment.

3.3 Training is conducted in the predominate host country language with high-quality simultaneous interpreta-tion services (if required).

3.4 Provide Operator course curriculum—The operator training shall be provided to foreign partner officers and comprised of those functions that the equipment user is required to perform in order to operate and maintain the equipment. The training instructions shall include operation, skill development and practical applications re-quired to set up, check out, and employ the equipment in an operational environment.

3.5 High-quality translations of reference materials and course documentation are provided in the predominate host country language.

3.6 Provide maintenance training that include maintenance concepts, troubleshooting techniques, and prevent-ive maintenance. The training curriculum shall be developed and delivered to enable the foreign partner equip-ment maintainer to become proficient in servicing, maintaining, and repairing equipment. Instruction provides ample opportunity for training participants to practice operating and/or maintaining the equipment

3.7 Majority of the training participants found the instruction to be very good or excellent and the remaining found it satisfactory.

Performance Standards to Operator and Maintenance Training

Performance Objective PWS Para Performance Standard/ Threshold

Frequency of Surveillance

High quality operator and maintenance training 3.1

3.2 3.3 3.4 3.5 3.6 3.7

Training is conducted at the correct locations 100% of the time within the period(s) of performance specified

Logistical arrangements are made in a timely, cost effect-ive manner 95% of the time, with minimal Government in-volvement.

The training curriculum shall be developed and delivered to enable the foreign partner equipment maintainer to be-come proficient in servicing, maintaining, and repairing equipment, 90% of the time.

70% of the training parti-cipants found the instruction to be very good or excellent and the remaining 30% found it satisfactory.

Monthly

Periodic reports from vendor as well as reports from EXBS field staff

C.4 DELIVERABLES

RFP REFERENCE REPORT

Procedure Manuals and Process Workflows Reviewed and updated within 3 months after contract award and reviewed and updated annually thereafter if required Monthly Status Report Management Briefings Internal Control Policy and Reporting

Section D- Packaging and Marking

Clause Title

52.223-3 Hazardous Material Identification and Material Safety Data (Jan 1997)

Section D Packaging and Marking

D.1. DATA PACKAGING REQUIREMENTS.

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices.

(b) Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

D.2. MARKING OF REPORTS (05/95).

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and Business address of the Contractor;

(b) Contract number and task order number, if applicable;

(c) Date of report; and

(d) Program office(s).

D-3 PACKING AND MARKING OF SUPPLIES AND EQUIPMENT FOR SHIPMENT

All packages shall be marked in accordance with ISN/ECC standards as set forth in each individual task order. Supplies and equip-ment shall be packed for shipment in a manner that will ensure compliance with international standards, acceptance by common carri-ers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission Regulations, Uniform Freight Classification Rules, and regulations of other carriers as applicable to the mode of transportation.

D-4 PACKING LIST(S) (05/95)

A packing list or other suitable shipping document shall accompany each shipment and shall include the following information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and task order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package number, if any.

Section E- Inspection and Acceptance

52.246-6 Inspection - Time-and-Material and Labor-Hour (May 2001)

52.246-16 Responsibility for Supplies (Apr 1984)

52.246-2 Inspection of Supplies - Fixed-Price (Aug 1996)

Section E Acceptable Levels Of Performance

(a) The Government Surveillance Plan will be based upon the Contractor’s Performance Plan and will be used to evaluate the Con-tractor’s efforts. More specifically, it will document the Government's process for ensuring that the Contractor's activities (i.e., tech-nical and quality control) delineated within the Contractor's Performance Plan are performed in accordance with Contractor's Perform-ance Plan. In addition to assessing the Contractor’s performance under the current task order(s), the Government will use the results of its surveillance of current task order(s) in the issuance of future task order(s).

(b) The Government Surveillance Plan will be unilaterally produced and maintained by the Government and incorporated into the res-ulting contract within thirty (30) calendar days of contract award. It will become effective upon receipt.

Section F- Deliveries or Performance

52.211-8 Time of Delivery (June 1997)

52.242-15 Stop-Work Order (Aug 1989)

Section F Deliveries or Performance

F.1. DELIVERY INFORMATION

Specific delivery terms, to include date of delivery and point of delivery will be set forth in each Task Order issued under the contract.

F.2. PERIOD OF PERFORMANCE

This contract is comprised of one (1) base period and four (4) option periods. It shall be effective on the date of the cognizant Con-tracting Officer’s signature, unless otherwise so noted. More specifically, the Contract’s Period-of-Performance shall subscribe to the following schedule:

Period/Option Period Period-of-Performance

Base Period 1 June 2015 to 31 May 2016 Option Year 1 1 June 2016 to 31 May 2017 Option Year 2 1 June 2017 to 31 May 2018 Option Year 3 1 June 2018 to 31 May 2019 Option Year 4 1 June 2019 to 31 May 2020

F.3. PLACE OF PERFORMANCE

The place of performance will be specified in each Task Order issued under the contract

F.4. DELIVERABLES/REPORTS

The Government will provide comments to the contractor within ten (10) business days, upon receipt of the draft deliverable docu-ments. The contractor shall provide a final document within five (5) business days after receipt of Government comments.

Section G- Contract Administration Data

Section G Contract Administration Data

G.1. DESIGNATION OF ADMINISTRATIVE CONTRACTING OFFICE.

This contract will be administered as follows:

Contracting Officer (CO):

Fabiola A. Bellevue Department of State Office of Acquisition Management

A/LM/AQM/IP/IAB

P.O. Box 9115, Rosslyn Station Arlington, VA 22219

Contract Specialist/Administrator:

Stephen Ching Department of State Office of Acquisition Management

A/LM/AQM/IP/IAB

P.O. Box 9115, Rosslyn Station Arlington, VA 22219

G.2. CONTRACTING OFFICER (CO)

The CO has sole authority to modify the terms of this contract. The Contractor is responsible for ensuring that all modifications to or deviations from contract requirements are approved by the CO in advance. The CO will appoint the usual and customary contracting representatives, such as a Contracting Officer’s Representative (COR) and Government Technical Monitors (GTMs), to help carry out the CO’s responsibilities under this con-tract.

G.3. DOSAR 652.242-70 CONTRACTING OFFICER’S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract (and individual task orders) will be appointed in writing by the Contracting Of-ficer after award. The Contracting Officer may appoint other designees as representatives (e.g. Government Technical Monitors) at a later date.

G.4. ORDERING PROCEDURES

(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and activities are authorized to issue delivery orders or task orders hereunder:

Department of State Contracting Officer

(b) The task order(s) will be the vehicle through which contract performance will occur. Orders placed under this contract shall contain the following information:

1) Date of order;

2) Contract number and order number;

3) Item number and description, quantity, and unit price;

4) Delivery or performance date;

5) Place of delivery or performance (including consignee);

6) Packaging, packing, and shipping instructions, if any;

7) Accounting and appropriation data;

8) Security clearance level(s), applicable to the order, if any; and

9) Any other pertinent information.

(c) Issuance of orders by facsimile or via e-mail is authorized in accordance with FAR 52.216-18 "ORDER-

ING."

G.5. INVOICE INSTRUCTIONS

G.5.1. General Invoice Instructions.

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

1) Name and Address of the Contractor.

2) Dun and Bradstreet Universal Number System (DUNS).

3) Date of invoice.

4) Unique Vendor Invoice Number Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

5) Remittance Contact Information.

6) Shipping Terms, Ship to Address.

7) Payment Terms.

8) Total Quantity of Items.

9) Total Invoice Amount.

10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

11) Order line item number and information (see below instructions).

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must contain the follow-ing information [see also Section G.8.2 (Expanded Invoice Instructions) below]:

1) Description of the services rendered for each line item.

2) Line Item Quantity.

3) Line Item Unit Price.

4) Total Line Item Invoicing Amount.

5) Delivery Date.

6) Contract Line Item Number (CLIN).

7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agree-ment (BPA).

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Contract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are registered in the System for Award Management (SAM) should verify and re-confirm their financial information in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance ad-dress in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service E-mail: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Section H- Special Contract Requirements

Section H Special Contract Requirements

H.1. SAFEGUARDING OF INFORMATION.

(a) The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, record-ing, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed un-der this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall not refer to this award in any public or private advertising without the prior written approval of the Contracting Officer. Media communication releases pertaining to any aspect of the award or performance there under shall not be made without the prior written approval of the Contracting Officer.

(b) Requests for authorization shall be in writing and shall identify the specific information to be released, the medium to be used, the proposed recipients, and the purpose for the release. The contractor shall submit its re-quest to the Contracting Officer and to the COR at least 45 calendar days before the proposed date for release.

All subcontractor requests shall be routed to the Contracting Officer and COR through the prime contractor.

(c) The contractor agrees to immediately notify the Contracting Officer in writing in the event that the con-tractor determines or has reason to suspect breach of this requirement.

(d) The Contractor shall include the substance of this clause in all contracts of employment and in all subcon-tracts hereunder.

H.2. IDENTIFICATION BADGES.

(a) Contractor employees will be issued identification badges by the Government in accordance with DOSAR Clause 652.204-70. These badges must be visibly displayed at all times during working hours at all fa-cilities in accordance with established policy.

(b) During performance of the contract, the contractor shall be responsible for obtaining required identifica-tion for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site. Upon completion or termination of the contract or expiration of the identification, the prime contractor shall ensure that all identification passes issued to employees and subcontractor employees are returned to the issuing office.

(c) Loss of identification badges will be reported immediately to the issuing office and security personnel.

H.3. CONTRACTOR COMMITMENTS, WARRANTIES, AND REPRESENTATIONS.

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contract-

or. Failure of the Contractor to fulfill any such commitment shall render the Contractor liable for liquidated or other damages due to the Government under the terms of this contract. For the purpose of this clause, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written modifications to the proposal. Written commitments by the Contractor are further defined as including (1) any warranty or representation made by the Contractor in a proposal as to hardware or software performance; total systems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date; (2) any warranty or representation made by the Contractor concerning the char-acteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a proposal; and (3) any modification of or affirmation or representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal amendment to the proposal.

H.4. SECTION 508 COMPLIANCE.

(a) All electronic and information technology (EIT) products or services furnished under this contract (and any resultant TO) shall comply with the Section 508 Accessibility Standards (36 CFR 1194). The contractor shall, at no cost to the Government, repair or replace any non-compliant products or services within the period of time specified by the Contracting Officer. Information about Section 508 is available at http://www.section508.gov/. The complete text of Section 508 Final Provisions can be accessed atht-tp://www.access-board.gov/sec508/standards.htm.

(b) All exceptions to paragraph (a) must be approved in writing by the Contracting Officer. When requesting an exception, the contractor shall provide written documentation to the Contracting Officer addressing the ex-ception standards in FAR 39.204.

H.5. KEY PERSONNEL.

(a) The Contractor shall assign to this contract the following key personnel:

Labor Category Name

[Additional Labor Category(s) and Name(s) may be inserted by Offeror at time of proposal submission.]

(b) The Contractor agrees that a partial basis for award of this contract is the list of key personnel proposed.

Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without pri-or notification to and concurrence of the Contracting Officer. During the first 180 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

(c) All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Con-tracting Officer shall be notified in writing of any proposed substitution at least forty-five days, or ninety days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

(1) an explanation of the circumstances necessitating the substitution;

(2) a complete resume of the proposed substitute;

(3) any other information requested by the Contracting Officer to enable him to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award; and

(4) potential impact to contract performance, and actions taken to mitigate any risks.

(d) In order to ensure a smooth and orderly startup of work, it is essential that the key personnel specified in the Contractor's proposal be available on the effective date of the contract. If these personnel are not made available at that time, the Contractor must notify the Contracting Officer and show cause. If the Contractor does not show cause, the Contractor may be subject to default action.

H.6. STANDARDS OF CONDUCT.

The Contractor shall ensure that personnel assigned to this contract observe the highest standards of personal and professional conduct, and that employees assigned to locations outside the United States observe the re-quirements of the local law and applicable US mission regulations, including but not limited to instructions or policies governing outside employment, commercial activities, currency exchange, travel restrictions, and non-fraternization with host country nationals.

The Contractor is responsible for recruiting and hiring only those personnel who can maintain the standards of conduct required under this contract. Additionally, the Contractor is responsible for maintaining satisfactory standards of employee conduct and integrity and shall be held fully accountable for the conduct of its employ-ees and its subcontractor's employees.

If the Contracting Officer determines that continued performance under this contract by any Contractor or sub-contractor personnel is contrary to the public interest, the Contractor shall remove the employee from all work under this contract. The costs incurred for removal of personnel for violation of standards of conduct, including but not limited to travel or defense of litigation, shall not be allowable under this contract unless the Contracting Officer determines that the Contractor fulfilled its responsibility in the recruitment, employment, and oversight of the individual(s) involved.

Non-Fraternization Policy -All Contractor personnel assigned overseas or on TDY are required to obey country-wide nonfraternization policies in effect. The COR may direct Contractor personnel to observe a non-fraternization policy, if a nonfraternization is only partially applied at particular posts.

H.7. TECHNICAL DIRECTION.

(a) Performance of the work hereunder shall be subject to technical instructions, whether oral or written, is-sued by the Contracting Officer's Representative specified in SECTION G of this contract. As used herein, tech-nical instructions are defined to include the following:

(1) Directions to the Contractor which suggest pursuit of certain lines of inquiry, change work emphasis, fill in details or otherwise serve to assist in the Contractor's accomplishment of the State-ment of Work.

(2) Guidance to the Contractor which assists in the interpretation of drawings, specifications or technical portions of work description.

(b) Technical instructions must be within the general scope of work stated in the contract. Technical instruc-tions may not be used to:

(1) assign additional work under the contract;

(2) direct a change as defined in the "Changes" clause of this contract;

(3) increase or decrease the contract price or estimated contract amount (including fee), as ap-plicable, the level of effort, or the time required for contract performance; or

(4) change any of the terms, conditions or specifications of the contract.

(c) If, in the opinion of the Contractor, any technical instruction calls for effort outside the scope of the con-tract or is inconsistent with this requirement, the Contractor shall notify the Contracting Officer in writing with-in three working days after the receipt of any such instruction.

H.8. REMOVAL FROM DUTY.

General -The CO may, by written notice to the Contractor, direct the removal and/or replacement of Contractor personnel assigned to this contract. A Contractor employee may be removed from duty for cause (misconduct, INL determination of unsuitability for sensitive duties and/or loss of personnel security clearance, or unsatis-factory performance) or for the convenience of the Government. Upon written notice to the CO, and the COR, the Contractor may move to replace personnel assigned to this contract for the convenience of the Contractor (to include resignation by employee). The Contractor shall make written notification with 24 hours from Contractor removal.

(a) Removal for Cause -The Government retains the right to direct the replacement or removal from post of any worker who fails to comply with all appropriate regulations or whose conduct is embarrassing or otherwise damaging to the United States' interests. The Contractor shall submit an adverse report to the CO and the COR when a worker is removed for cause. A determination to remove a Contractor employee due to misconduct or unsuitability may involve, but is not limited to, the following types of misconduct:

(1) Neglect of duty, unsatisfactory performance, unreasonable delays or failure to carry out as-signed tasks;

(2) Conducting personal affairs during official time;

(3) Refusing to render assistance…