Attachment_F_-_Contract_Specification_Requirements.pdf

SAQMMA13R0003

ATTACHMENT F

HAGERSTOWN WAREHOUSE

CONTRACT

SPECIFICATION

REQUIREMENTS

ATTACHMENT F

Contract Specification Requirements

HOUSEHOLD EFFECTS STORAGE

The storing process shall include, but will not be limited to, the following: The contractor shall receive either loose-packed household effects (HHE) from domestic van line firms or export-packed HHE in wooden lift vans/crates. The contractor shall refer to 14 FAM 510 regarding authorized and unauthorized storage.

Crated Household Effects For HHE arriving in wooden lift vans/crates, the contractor shall remove from the delivery trucks. The Contractor will then inspect and weigh the lift van/crates, and determine by the external condition of the lift van/crates whether the HHE should be stored in these or if it should be opened and contents inspected, inventoried, and placed into storage crates. All wood used for crating must meet ISPM 15 (USDA/APHIS) requirements. Contractor must notify Government Representative and COR when non-compliant wooden crates are received.

Loose Packed Household Effects For HHE arriving as loose-packed, the arriving van line company employee(s) will remove the items from the truck. The Contractor shall then inspect each item as it is being removed from the truck to determine any exceptions. (see below regarding inventory). The contractor shall refer to 14 FAM 510 regarding authorized and unauthorized storage. Unauthorized items may be rejected for storage, at the direction of the on-site government representative.

Quality Packing Verification The Contractor shall check that the proper type and degree of packing has been performed (unwrapping and wrapping shall be required of loose packed items, only, unless damage is suspected of other packed items).

Preparation Inventory/Bingo Cards The Contractor shall prepare a legible inventory, (if required), load HHE into one or more storage crates and prepare a ‘bingo card’ for each item and/or box, indicating on the storage inventory the number and identification of what items(s) are placed in the storage crate.

Storage Upholstered/Overstuffed Furniture and Rugs The Contractor shall assign a storage lot number which must be placed on each storage crate.

Placement of Storage Crates The Contractor shall place the storage crates(s) into the warehouse and note the location of each storage crate on electronic and written records.

Locator System An accurate record and locator system shall be developed and maintained by the contractor, to enable prompt identification and removal of effects from storage. Sealed HHE wooden lift vans shall not be opened and inventoried unless they appear to have been damaged or tampered with.

Upholstered and Overstuffed Furniture Storage Requirements Upholstered and overstuffed furniture shall be stored in special enclosed furniture storage crates, separate from other HHE.

Locator System for Upholstered/Overstuffed Furniture The Contractor shall note the location of each upholstered/overstuffed article and record it for easy location.

Rug Storage Rugs shall be stored in fully enclosed rug tubes or rug cartons in rug racks. No more than two

(2) rugs are to be stored in each tube or carton.

WAREHOUSE RECEIPT

A warehouse Receipt (also known as Location Sheet) shall be established and submitted to the COR for approval five (5) days after contract award.

Warehouse Receipt Terms/Conditions The Warehouse Receipt (or Location Sheet) shall indicate the Department of State or other appropriate Government Agency, as the depositor. An industry standard Warehouse receipt can be used, if the Warehouse Receipt submitted contains provisions which take exception to items in this contract, or include items which are not contained in this contract, such provisions in the Warehouse Receipt shall not obligate the United States Government unless the United States Government specifically, in writing, approves each such provision.

Approval/Completion of Warehouse Receipt The Warehouse Receipt (or Location Sheet) terms are subject to the approval of the Department of State. Upon receipt of HHE effects, the Contractor shall complete the approved warehouse receipt.

Warehouse Receipt Requirements Warehouse Receipt (or Location Sheet) shall indicate the name of the owner of the storage lot, the lot number, the number of storage crates, the gross and net weights of each storage crate, as well as the total gross and net weights of the storage lot. The warehouse receipt or location sheet shall be accompanied by the inventory and rider to inventory, indicating number of items deposited, the kind of items, the condition in which they are received and shipments weight.

Determination of Weight – Storage Lots For storage lots arriving at the warehouse in lift vans from overseas, the net weight shall be equal to 66% (2/3rds) of the gross weight if a net weight is not indicated on any shipping documents.

Removal of Effects from Storage The Depositor, or anyone authorized by the Depositor in writing, shall have authority to remove effects. If access and segregation and/or partial removal is performed, a new nonnegotiable Warehouse Receipt or Location Sheet and updated inventory shall be prepared.

INVENTORY

Loose Packed Household Effects HHE arriving as loose-packed should be accompanied by a written inventory prepared by the delivering van line carrier. All inventories should have detailed descriptions of each line item;

absolutely no PBO’s (Packed By Owner) should be accepted or annotated on the inventory, the Packer will be held responsible for all repack charges. The Contractor will ensure that all Tender of Service (TOS) requirements are complied with.

Inventory Accuracy The contractor shall ensure the accuracy of the carrier’s inventory, to preclude the use of generic terms such as “household effects” or other general and/or non-descriptive terms. The contractor will make necessary corrections as necessary on the “rider to inventory.”

Inventory Exceptions/Discrepancy The contractor shall prepare a rider to inventory, noting any exceptions and/or discrepancies in the carrier’s inventory, such as “no numbers” and/or non-receipt of HHE items.

Reporting Requirements for Damaged Household effects The contractor shall also note on the rider to inventory, any damages to any arriving HHE items, which are not indicated on the carrier’s inventory.

Rider Inventory A copy of this rider to inventory shall be provided to the van line carrier driver prior to his/her departure from the warehouse.

Inventory Requirements Storage/Exceptions All exceptions as to the condition of goods listed on the inventory must be brought to the attention of the on-site government representative before HHE are placed into storage. The on-site government representative may direct the contract to take digital pictures of the damaged goods.

Condition of Goods Verification The Government’s on site government representative will oversee all packing or unpacking. The owner or his agent, the onsite government representative, shall be the agent when the employee or designated agent is not available, and the contractor’s representative shall sign the inventory certifying to the correctness of the inventory.

Inventory Form Requirements Inventory forms shall specify name of the owner of the goods, the date of receipt of the shipment, lot number, name of the Contractor(s), and container description on the form as well as an explanation of the condition symbols used (conditions symbols are listed on the bottom of the inventory form). The original of the inventory form and the rider to inventory form will be retained by the contractor and one legible copy will be given to the owner or his agent. The inventory shall be complete and accurate; the completed inventory form shall assist in the protection of the owner’s property and also the Contractor in the event of loss and/or damage.

Identification of Storage Lots Each item of the storage lot must be identified on the outside with an inventory number, lot number and full name of the Government employee. A bingo card shall be prepared at the time of loading each HHE item into the storage crate, listing the contents of each storage crate by inventory number.

Receipt of Loose Packed Household Effects without Inventory For loose-packed HHE which arrive the warehouse without a written inventory, the contractor will first make every attempt to gain a written inventory from the van line carrier’s dispatch office prior to unloading the truck.

Preparation of Inventory for Loose Packed Household Effects by Contractor If no inventory can be obtained from the carrier, the on-site government representative may direct the contractor to prepare an inventory. If so, the contractor shall prepare a legible and detailed inventory list of all articles received.

Contractor requirements – Preparation of Inventory The Contractor will record in the inventory (not applicable to the contents of containers or any type boxes unless damaged or tampering is suspected) any defects of the goods received. The inventory shall list the articles of furniture.

Preparation of Inventory – Descriptions of Articles General/non-descriptive terms such as “household effects” shall not be used. The inventory shall reflect the true contents of the shipments. General terms such as ‘marred’, ‘scratched’, ‘soiled’, ‘worn’, ‘gouged’, and the like, shall be avoided unless they are supplemented with a statement describing the degree and location of the exception.

Crated Household Effects (Inventory) HHE which arrives at the warehouse in lift vans/crates should also have a written inventory.

There is no need to verify the accuracy of the inventory unless the lift vans/crates need to be opened. The Contractor will make every effort to obtain an inventory from the origination Post.

PREPARATION AND PACKAGING OF UNACCOMPANIED AIR BAGGAGE (UAB)

SHIPMENTS

Unaccompanied Air Baggage Packing Requirements All articles shall be packed into a shipping container of suitable capacity so all useable space is occupied which will insure a shipment of the least tare weight and smallest cubic measurement compatible with safe transportation to destination without damage to container or contents.

The minimum standards for the packing and protection of Unaccopanied (UAB) Air Baggage shall be those outlined in the current Military Standard for the Preparation of UAB for Shipment and Storage and Related Services (MIL-STD-212).

UAB Packing Container Requirement All articles shall be packed into a shipping container of suitable capacity so that all usable space is utilized that will ensure a shipment of the least tare weight and smallest cubic measurement that is compatible with safe transportation to destination without damage to container or contents.

UAB Shipping Materials All cartons, boxes, wrapping and cushioning materials and shipping containers used by the contractor in the performance of services under this contract shall be new, clean, dry, and free from any substance injurious to the article to be packed.

UAB Shipping Container Requirements All shipping containers provided by the contractor(s) for the protection of baggage shall be tri-wall fiberboard boxes with minimum 900-pound test burst strength. When clothing, fabrics or similar items subject to damage by creasing or wrinkling are packed by the contractor; a flat wardrobe carton shall be utilized. All UAB shipping containers shall be triple-wall fiberboard boxes and may not exceed 15 cubes.

UAB – Bulky Items Articles too bulky or of irregular shapes which cannot readily fit into the specified shipping container must be wrapped in a cushioning material, then in corrugated fiberboard and over-wrapped with waterproof barrier material and banded.

UAB Weight Requirements The maximum weight of any packed UAB container shall not exceed 68.0 Kilograms gross weight (150 pounds) without prior approval of the authorizing Government Agency.

UAB Contractor Safety Requirement The Contractor will ensure, to the best of its ability, that there are no combustible, corrosive and/or other potentially hazardous items packed in UAB shipments. Documentation certifying such will be provided to the freight forwarder, as instructed by the on-site Government Representative.

REQUIREMENT FOR PACKING OF HOUSEHOLE AND PERSONAL EFFECTS

Contractor Requirements The contractor(s) agrees to provide all packing, both for export shipments and storage, and all related services in accordance with the requirements cited herein.

Stowing of Export Packed Effects into a Container Effects export packed shall be stowed into a container of suitable capacity so that all usable space is utilized that will ensure a shipment of the least tare weight and smallest cubic measurement that is compatible to safe transportation to destination without damage to container or contents.

Overflow of Household Effects Any overflow must be stored into a container of proper size – constructing one if necessary – conforming to the Department’s container specifications.

Requirements to Protect Household Effects The minimum standards for the packing and protection of household effects shall be those outlined in the current Military Standard for the Preparation of Household Goods for Shipment and Storage and Related Services (MIL-STD-212).

Special Household Effects Handling Requirements All pieces or articles of marble (OVER 25.4CM X 25.4CM X 50.8CM), glass tables, table tops, and grandfather/grandmother clocks must be properly padded and packed separately in wooden crates. Approval for crating of any other item(s) must be approved by the COR or the on-site government representative. All wood used for special crating must meet ISPM 15 (USDA/APHIS) requirements.

Household effect -- Prohibited use of UVI clear plastic type wrap The use of ‘stretch wrap’ (UVI clear plastic type wrap) is prohibited as a cushioning wrap or covering for items to be exported or stored. Also, cloth pads which bleed into fabric or furniture finish shall not be used.

Household Effects Handling Requirements / Use of specified cartons All mirrors, paintings, flat glass, framed pictures, and similar articles exceeding 35.56 centimeters (14 inches) by 45.72 centimeters (18 inches) must be wrapped in protective paper pads, sealed with pressure sensitive tape, and properly padded. The article must be placed in a mirror type carton that has inserts to support the article. Only one article shall be placed in each mirror type carton. All flat-panel televisions must be packed and stored in flat-panel television cartons.

Rug Storage Requirement All rugs and carpets shall be rolled and wrapped in kraft paper, without folding. Rugs which are

2.75 meters by 3.65 meters (9’X12’) or larger must be identified on the inventory by color and size.

Marking of Household Effects Shipment Containers All shipping containers must be identified on the outside with lettering at least 5.08 centimeters (2 inches) high. All shipping marks must be stenciled of a size to meet carrier’s requirements.

Under no circumstances shall the shipping container be marked with the employee social security number.

Household Effects Related Services All necessary servicing of appliances and other household effects must be performed before the goods are export packed or stored. Appliances serviced must have a tag affixed indicating the necessary servicing that will be required before placing the appliance in operation.

Household Effects Protective Padding When protective pads are used for the protection of effects, they must meet at least the following minimum specifications:

Two plies of 21-pound MSF non-nesting indented bogus or chipboard between two plies of 21-pound MSF bogus or chipboard encased in a 30-pound basic weight MG Kraft sleeve;

-or- Three plies of 25 to 30-pound non-nesting indented, unbleached Kraft paper between four plies of 14-pound non-nesting, indented, kraft tissue encased in a 35-pound basic weight MG Kraft sleeve.

Household Effects Protective Cushioning Material When cellulose cushioning material is used for the protection of the effects, such cushioning must meet the standards shown in Federal Specifications, PPP-C-843, as amended, for Type 2, Class B, and have a minimum thickness of .635 centimeters (1/4 inches) with a backing of 50 pound MF Kraft paper.

Household Effects Polyethylene Foam Material Polyethylene foam packaging cushioning material conforming to the Federal Specifications contained in PPP-C-1752A with a minimum thickness of .158 centimeters (1/16 inch) will be accepted as an alternative protective wrapping for china, glassware etc. and similar articles when used in the “master wrap” method described in MIL-STD-212 prior to placement into cartons.

This material of a minimum thickness of .3175 centimeters (1/8 inch) per sheet is an acceptable alternate cushioning for mirrors and pictures in lieu of cellulose cushioning prior to placement into crates or mirror cartons.

Household Effects Cartons/Cushioning All cartons, wrapping and cushioning material must be clean and new, and must conform to the minimum specifications contained herein.

Household Effects Carton Sealing Requirements The flaps of both ends of each carton will be properly sealed with at least three (3) pieces of pressure sensitive tape at least 5.08 centimeters (2 inches) wide so that all edges and the portions of the flap which meet are completely sealed.

Household Effects Packing List/Bingo Card Preparation Upon completion of the stowing of the effects into shipping containers, the contractor shall prepare a packing list (bingo cards) itemizing the contents of each shipping container. Four (4) copies of this packing list shall be sent by the contractor to the U.S. Despatch Agent when requesting shipping instructions (See Section F, Notification of Completion of Services).

TYPE AND CONSTRUCTION OF SURFACE SHIPPING CONTAINERS

Shipping Container Specifications The containers used for the surface shipment of household effects must be soundly constructed of wood or plywood and be approved by the Department of State before use.

Shipping Container Dimension Specifications The outside dimensions of any container shall not exceed 220 centimeters (87 inches) in height, 243 centimeters (96 inches) in length and 220 centimeters (87 inches) in width unless prior written authorization is given by the Department.

Purchase of Containers Constructed of Wood/Plywood Containers constructed of wood or plywood shall be purchased from a commercial vendor in order to conform to the specifications of containers in Surface Deployment and Distribution Command (SDDC) Pamphlet 55-12. The Contractor will ensure an ample supply of shipping and storage containers, as well as associated material and supplies in order to meet workload requirements, especially during the peak summer months. The contractor shall coordinate the purchase of wood with the on site Government Representative and is required to notify the COR at least 2-3 weeks (via email or letter) prior to purchase of lumber to include proposed quantity and purchase costs.

All wood used for crating must meet ISPM 15 (USDA/APHIS) requirements.

Shipping Container Requirements Only those NEW containers authorized by the Department of State shall be used. Any special requests for unusual size lift vans shall be specifically stated in the written authorizations. The Transportation Division, COR and/or on-site government representative will provide the contractor a list of all approved containers. All wood used for crating must meet ISPM 15 (USDA/APHIS) requirements.

Construction of Surface Shipping Containers – USDA Requirements All plywood containers shall be new and a caulking compound shall be used when panels are assembled to insure a watertight joint. Wood/plywood container(s) must conform to United States Department of Agriculture, Animal and Plant Health Inspection Service (http://www.aphis.usda.gov/ppq/wpm/) specifications for the destination on the Packer’s Authorization. All Wood/plywood container(s) must be heat-treated or fumigated and bear the IPPC stamp. All wood used for crating must meet ISPM 15 (USDA/APHIS) requirements.

Contractor must notify Government Representative and COR when non-compliant wooden crates are evident.

LINING AND BANDING OF ALL SHIPPING CONTAINERS

Construction of Shipping Container The interior of all shipping containers or lift vans shall be lined with a polyethylene with minimum thickness of .004 inch. Lining must be applied in such a manner that it is free from holes or tears and laps occur only where the ceiling liner meets the side and end liners. The floor of the container must be lined with similar waterproof material. Any other type of waterproof material barrier must have prior approval of the Department of State before use.

Shipping Container Banding Requirements Steel tension banding shall be applied tightly and securely to all wooden and plywood shipping containers after loading and sealing.

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Shipping Container Banding Size Requirements For containers 1.36 cubic meters (48 cubic feet) or less, steel tension banding of a minimum size of 1.905 centimeters (3/4 inch) in width by .0889 centimeters thick (.035 inch) may be used.

Containers of this size shall be banded by a minimum of two steel bands perpendicular to the base positioned about one-fourth (1/4) the distance from each end of the container.

Shipping Container Additional Banding For containers over forty-eight (48) cubic feet steel tension strapping of a minimum size of 3.149 centimeters (1 1/4 inch) in width by .0889 centimeters thick (0.35 inch) shall be used.

Containers of this size shall have two bands of steel tension strapping secured perpendicular to the base, positioned so they pass through the openings in the base left for the entry of handling equipment. Two additional tension bands shall be applied girth wise, parallel to the base, around the four sides of the container, one band positioned approximately one-forth (1/4) the distance from the top. Wood cleats, tie blocks, or braces are to be used under tension banding when necessary to ensure stability or to bridge unsupported spans.

TITLE TO VANS AND MATERIALS

Export Shipments For outbound shipments, title to all lift vans/crates provided in the performance of services under any resultant contracts shall rest in the Government. In the event the contractor wishes to use a privately owned container to which it desires to retain title, prior authorization must be obtained from the Contracting Officer. A determination must also be made by the Department of State as to the acceptability of any privately owned container prior to its use. The responsibility for the repair, control, storage and return shipment, after delivery and unpacking of such privately owned container belonging to the contractor or his agent, shall rest entirely with the contractor.

Import Shipments For inbound shipments, title to liftvans shall rest with the contractor unless specific exception is made in writing by the Transportation Division for any container or containers to which it wishes to retain ownership. Otherwise, disposition of inbound liftvans is at the discretion and expense of the contractor.

BASIS OF WEIGHT

General Unless otherwise provided in the contract, the basis of weight for the assessment of charges for services performed hereunder shall be net weight. Net weight consists of the weight of actual effects plus the cartons, boxes, crates, fiber drums, and other lightweight packing materials normally supplied in advance to facilitate preliminary packing at residence. It shall not include the weight of outside shipping containers, padding and bracing materials, or any other materials necessary to stow preliminarily packed effects into lift vans or other shipping containers.

Determination of Weight The net weight of household and personal effects to be prepared for shipment or storage shall be determined by scale weights, ascertained by one of the following methods:

Weighing Loose Effects Loose effects may be weighed on a government inspected and approved scale. The term “government inspected scale” means any scale which is inspected and approved periodically for accuracy by appropriate local, state, or Federal Government authority.

Weighing of Empty and Packed Containers Containers should be weighed when empty to establish the tare weight of each container. Upon completion of packing of effects into the containers the loaded containers shall be weighed, individually, on a government inspected scale, to determine the gross weight of each. This weight shall be stenciled on the outside of each container immediately after weighing. The difference between the tare weight and the gross weight of each container shall be the net weight. Copies of the scale weight tickets obtained for each individual container shall be properly certified by the person ascertaining such weights and shall be identified by the container number, date, and name of the owner of the effects.

RESPONSIBILITIES FOR EXPORT SHIPMENTS TO OVERSEAS

DESTINATIONAS/POSTS

General The Transportation Division will issue a Transportation Authorization to the Contractor, authorizing the effects to be export packed.

Completion of Packing and Crating of Export Shipment The government may direct the export shipment to be moved via an International Through Government Bill of Lading (ITGBL), in which case a designated carrier will perform all packing and crating services inside the Hagerstown warehouse. The government may direct the contractor to perform all packing and crating services for non-ITGBL shipments. In such case, the contractor shall take all necessary actions to prepare the shipment for export, to include, but not limited to packing, crating, banding and marking. The contractor shall notify the government (DOS) if any shipment cannot be delivered or made available to the Despatch Agency by the availability date specified and the reason(s) causing delay(s).

Drayage of Shipping Containers The Despatch Agency will make arrangements for transportation of the shipment from the contractor’s warehouse to the port of embarkation/pier for non-ITGBL shipments. The designated carrier is responsible for arranging all transportation requirements for ITGBL shipments.

Shipment Release Documents issued by Government Office The Despatch Agency will provide a shipment release document and/or Bill of Lading (BOL) to the contractor for non-ITGBL shipments, specifying the shipment details to include the name of the shipping line and it’s trucking company.

Issuance of BOL – Marks All obligating documentation, including bills of lading and packer authorizations, are transmitted via the Integrated Logistics Management System (ILMS). Specific marks to be placed on the lift van are provided on the packer authorization through ILMS.

Assigned Carrier Responsibility The carrier must pick up the export shipment within two (2) working days of the reported availability of the shipment. If the carrier cannot, will not, or does not pick-up the export shipment within two (2) working days of the date of notification of completion of services, the Contractor must immediately notify the on-site government representative, to be followed in writing of the facts and all information know to him as to why the export shipment was not picked up.

Documentation – Contractor Responsibility The Contractor shall ensure the accuracy and completeness of any BOLs that are tendered to a subsequent handler.

NOTE: In no instance is the Contractor to allow any subsequent handler to provide the pieces, weight, cube, or dimensions or alter the dimensions already typed on the BOL.

Any request for changes to GBL information must be approved by the Department.

HOSEHOLD EFFECTS AUTHORIZED FOR STORAGE THAT ARRIVE FROM

UNITED STATES AND CANADA LOCATIONS

General - Documentation The Transportation Division will issue a Packers Authorization and BOL to the out-of-town packer and/or van line carrier, to pack and transport the storage portion of the effects. The packer will be authorized to have the storage portion line-hauled directly to the Hagerstown facility.

Contractor’s Responsibility The Hagerstown facility will receive, inventory, weigh, and place the effects into storage crates, sofa boxes, rug boxes, or other containers as required. Motorcycles, lawn tractors, outsized items, etc. will be placed into a segregated storage area within the warehouse.

HOUSEHOLD EFFECT AUTHORIZED FOR STORAGE THAT ARRIVE FROM

OVERSEAS AND MEXICO

General – Clearance/Transportation The Despatch Agency will clear the household effects through U.S. Customs and have the HHE motor freighted directly to the Hagerstown facility.

Contractor’s Responsibility The Hagerstown facility will receive the effects, inspect and weigh the lift vans, and determine by the external condition of the lift vans whether the HHE should be stored in its export pack lift vans or if it should be opened, contents inspected, inventoried, and placed in storage crates.

Contractor Review of Inventory The contractor manager or foreman signs the inventory verifying correctness.

Inventory Contract Compliance The government’s on-site representative performs spot checks to ensure accuracy and contract compliance.

HOUSEHOLD EFFECTS TO BE EXPORT PACKED OUT OF HAGERSTOWN FOR

AN OVERSEAS DESTINATION

Export Packed Household Effects – Overseas Except as noted, the contractor will export pack the effects according to contract specifications (See Attachments). When packing is completed, contractor shall immediately report the availability for onward movement via ILMS. All Wood/plywood container(s) must conform to United States Department of Agriculture, Animal and Plant Health Inspection Service (http://www.aphis.usda.gov/ppq/wpm/ ) ISPM 15 requirements. All wood/plywood container(s) must be heat treated or fumigated and bear IPPC stamp.

Export Packed Household Effects – Transportation The Transportation Division will issue a Bill of Lading (BOL) to move the freight om Hagerstown to port of loading for export for non-ITGBL shipments and to the designated ITGBL carrier for ITGBL shipments.

HOUSEHOLD EFFECTS TO BE DELIVERED OUT FROM HAGERSTOWN TO A

RESIDENCE IN THE UNITED STATES

Carrier Selection The Transportation Division establishes policy and procedures for the selection of van line and trucking carriers. The current process employs the use of an automated, rotational selection through ILMS. These procedures may be revised, at the government’s will, during the performance period. The Transportation Division will issue a Packer Authorization to the contractor, authorizing the removal and/or segregation of household effects. The contractor is authorized to issue BOLs on behalf of the on-site government representative.

Storage Lot Retrieval/Loading The contractor shall pull the appropriate storage lot and take appropriate measures to ensure all items contained within the lot are accounted for. The on-site government representative will be immediately notified of any discrepancies.

The contractor shall also verify that the van line driver correctly indicates any change in conditions to the effects, on an exception sheet or rider to the inventory.

EXPORT CONTAINER SPECIFICATIONS

Export Container Specifications - See Attachments The export container specifications incorporated in the contract at Section C as Attachment No.

C through J shall be used by the contractor for export shipments under the contract unless specific exception is given in writing by the Contracting Officer’s Representative to use another container type/size.

Construction of Surface Shipping Containers – USDA Requirements All wood used shall be “new”, new means new. All export boxes shall be prepared in a professional manner in accordance with provided specifications. All Wood/plywood container(s) must conform to United States Department of Agriculture, Animal and Plant Health Inspection Service (http://www.aphis.usda.gov/ppq/wpm/) ISPM 15 requirements.

All wood/plywood container(s) must be heat treated or fumigated and bear IPPC stamp.

WAREHOUSE AND OFFICE APPEARANCE

Warehouse Appearance The Contractor has the responsibility to maintain the warehouse area to provide a professional, clutter-free appearance. Warehouse floor surfaces shall be maintained to be clean and free of trash, debris or foreign matter on a daily basis. Oil leaks shall be immediately covered with absorbent material and cleaned up.

Office Appearance Office areas and restroom cleaning is the responsibility of the building lessor, however, the contractor has the responsibility to maintain and provide a professional appearance at all times.

The Government has the right to inspect and test the Contractor’s services, facilities, and equipment at all reasonable times. The Contractor shall furnish Government representatives with free access and reasonable facilities and assistance required to accomplish their inspection and tests.

OTHER MISSION REQUIREMENTS

The Hagerstown warehouse is a multi-functional facility, used for the warehousing of other government assets to include, but not limited to: official motor vehicles, fly-away kit security equipment, crystal stemware and other department supplies. The contractor will perform all warehouse and related services associated with these assets, as directed by the on-site government representative. This includes, but not limited to, asset safe-keeping, inventory management and control services, cargo preparation and ILMS updating.