Industry_Day_Presentation_for_Release_to_Public.pdf

Baghdad Life Support Services

1000-1015 Welcome Remarks John Stever

1015-1030 Acquisition structure Paul Desilets

1030-1045 Security Mr. George Ranly

Bureau of Diplomatic Security

1045-1100 Small Business Judy Thomas, Office of Small and Disadvantaged Business

Utilization

1100-1145 Technical Requirements Randy LeCompte/ Meg Macy

1145-1200 Questions AQM – Program Office

1200 Departure/Close up Schlienz/Dougherty

Acquisition

The purpose of this Industry Day is to provide attendees an opportunity to hear in a little more detail the Department’s

Acquisition Strategy to provide support for the Department’s mission in Iraq once the contract generally known as LOGCAP has expired.

Anything said here today is informational and subject to change and does not change or supersede any language or conditions contained in the Request for Proposals or subsequent amendments to the Request for Proposal.

Questions will be answered at the end of the presentation. Write your question(s) on a 3x5 card. After reading your question, please hand in to the moderator so that questions may be retained and responded to on FedBizOps.

Department of State

Office of Acquisition Management (AQM) Team

John Stever Director, IT Division A/LM/AQM/IT

Bob Wissman Branch Chief A/LM/AQM/IT

Paul Desilets Contracting Officer - A/LM/AQM/IT-NEA

Team Leader

Don Schlienz Contracting Officer A/LM/AQM/IT-NEA (Iraq)

Ken Dougherty - Program Analyst A/LM/AQM/IT-NEA

(Contractor)

Iraq—Things to Know

1. BLISS is not LOGCAP V!

– Will be limited to DOS sites only.

– Will NOT include O&M

– Will encompass LOGCAP and DLA Requirements

– Food procurement and delivery

– Fuel procurement and delivery

– DOD DFACs are NOT the solution.

2.Contractors will reside outside of DOS Embassy Compounds

Some exceptions for critical positions.

1. BLISS is not LOGCAP V!

– Will be limited to DOS sites only.

– Will NOT include O&M

– Will encompass LOGCAP and DLA Requirements

– Food procurement and delivery

– Fuel procurement and delivery

– DOD DFACs are NOT the solution.

2.Contractors will reside outside of DOS Embassy Compounds

– Some exceptions for critical positions.

4. Move towards NORMALIZATION

– Goal is to be more in line with how other embassies operate around the globe.

5. OSC-I NORMALIZATION

– Goal is to operate as other FMS Programs

6.The importance of our mission in Iraq This contract is Critical to our success.

Key Dates*

Release of RFP December 3, 2012

Pre-Proposal Conference December 9 - 15, 2012

Site Visit expected to last approximately five days – Length is subject to change; Sites to be determined.

Attendance is strictly limited to three representatives per

Prime Contractor. This restriction also applies to contractors currently performing in Iraq

Contractors are responsible for all travel and lodging arrangements. The Department does not intend to provide lodging facilities.

Final Receipt of Questions January 2, 2013

Receipt of Proposals February 18, 2013

Target Date for Award April 19, 2013

*All dates are subject to change.

DEFENSE BASE ACT INSURANCE

Effective July 22, 2012, the Department of State does not have a

Department-wide contract for DBA insurance. Contractors may continue using DBA policies until they expire. Contractors requiring new DBA insurance may purchase new insurance policies directly from any DOL approved insurance provider. Approved providers can be found at the

Department of Labor website http://www.dol.gov/owcp/dlhwc/lscarrier.htm;.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

FACILITY CLEARANCE

The Prime Contractor will be required to have an Active Secret Facility

Clearance at the time proposals are submitted.

By virtue of this requirement only American Owned Companies are eligible for award of the contract.

This requirement does not preclude the prime contractor from sub-contracting with foreign owned firms.

Specific details regarding employees not requiring a secret clearance and security requirements for sub-contractors will be covered later during this presentation by Mr. Ranly, Bureau of

Diplomatic Security.

Contract Type

The Department intends to award an Indefinite Delivery Indefinite

Quantity Type Contract.

Contract will cover the entire country of Iraq.

Department’s intent is to award individual Task Orders on a site by site basis.

Task Orders will be firm fixed price to the extent possible

IDIQ Contract has notional labor categories that will be used as the basis of establishing labor prices for the orders

Contractors are invited to submit additional labor categories they would like the Department to consider for inclusion in the resultant contract.

Contract CLIN Pricing will be used as the basis for Task Order

Pricing

Sample Task Order Development

Waste Removal

IDIQ Contract:

Dispatcher 100 Hrs $5.00 per Hour $ 500

Driver 4,000 Hrs $5.00 per Hour $20,000

Other Direct Costs $10,000

Total Annual Cost $30,500

Task Order

CLIN 001 Waste Removal

12 Mo @$2,541.67 Per Month = $30,500.04 Per Year

Period of Performance

Contract will be for a base period of one year with four one year options. The contract will also contain a provision for an additional period of up to six months, if necessary, for transition.

Contract Administration

It is the Department’s intention to utilize technical contract monitors in addition to the traditional COR.

Medical Services

The contractor is responsible for providing medical evacuation and healthcare insurance for all employees. The Department will provide primary and emergency medical care for employees on site.

Recruitment of Third Country Nationals

Please see Section H.70 on the details regarding requirements for housing third country nationals.

Extension of Due Date for Proposals

Because of the extremely tight time lines under which the

Department is operating we will be unable to extend the date for receipt of proposals.

Questions / Requests for Clarifications

All questions and requests for clarifications MUST be submitted in writing. Responses to All questions and requests for clarifications will be published in FEDBIZOPPS.

Questions / Requests for Clarifications should be submitted to:

SchlienzDF@State.gov and DoughertyKG@State.gov

Again please do not call with “just a quick question” mailto:SchlienzDF@State.gov mailto:DoughertyKG@State.gov

Bureau of Diplomatic Security

Department of State

(DOS)Mission in Iraq

Department of State, Bureau of

Diplomatic Security

Facility and Personnel Security

Requirements

George Ranly

Industrial Security Division

(DS/IS/IND)

PRIME CONTRACTOR FACILITY

SECURITY CLEARANCE

REQUIREMENTS

A facility security clearance (FCL) at the

SECRET level is required for contract performance.

SUBCONTRACTOR REQUIREMENTS

Subcontractors performing on this contract are subject to the same FCL and personnel security requirements as the prime contractor.

The prime contractor must ensure that all subcontractors adhere to the personnel security requirements noted in the contract.

Only those subcontractors required to provide cleared personnel will be required to have an FCL.

PERSONNEL SECURITY REQUIREMENTS

All contractor and subcontractor personnel performing on this contract must possess either a:

Favorable Moderate Risk Public Trust (MRPT) determination issued by the Bureau of

Diplomatic Security (TCNs and uncleared U.S.

citizens), A personnel security clearance at the SECRET level (U.S. citizens required to be cleared) , Or be vetted by the Regional Security Officer

(RSO), prior to contract performance (LNs).

(Continued)

Contractor and subcontractor personnel shall not perform on the contract until a personnel security clearance, MRPT certification or favorable RSO vetting determination has been issued.

NOTE: Only US citizens are eligible for personnel security clearances.

The Contractor shall expeditiously process its prime and subcontractor personnel for the required MRPT, clearance or vetting.

(Continued)

The RFP will outline, by CLIN, the personnel security requirements for all personnel. This will include US citizens, third country nationals (TCNs) and local nationals (LNs).

Office of Small & Disadvantaged Business Utilization

Office of Small and

Disadvantaged Business

Utilization

Subcontracting Plan and Small Business Concerns

Large businesses must submit subcontracting plan as part of their proposal.

Subcontracting Goals: SB – 55%; SDB –

5%, WOSB – 5%; HUB Zone – 3%; SDVOSB

– 3%.

Subcontracting dollars and percentages are based on total subcontracted dollars not amount of contract.

Good faith effort to subcontract to U.S. SBs.

Overview of

U.S. MISSION IRAQ BAGHDAD

LIFE SUPPORT SERVICES (BLISS)

October 16, 2012

U.S. Embassy Baghdad Iraq

United States Department of State

By Randy C. LeCompte

Current Situation

All current Mission Iraq basic life support services are currently provided by the DoD LOGCAP, Defense Logistic Agency (DLA) and

General Services Office (GSO) local contracts

An OMSS contract for Operations & Maintenance (O&M) has been awarded and will likely transition all Mission Iraq sites prior to the

BLISS site transitions

Most of the equipment used by the LOGCAP contractor is U.S.

Government furnished and will be available to the winning BLISS contractor

All DoD basic life support contracted services end December 2013

OSC-I sites will not be supported directly by the BLISS contract

Mission Iraq Goals

Promote Iraqi economy through local procurement sourcing and increased hiring of local Iraqis

Normalize U.S. Embassy Operations in Iraq by:

– Reducing Mission Iraq footprint

– Reducing or eliminating support to contractors

– Increasing reliance on the Government of Iraq for security/protection

Ahvaz

Dezful

IRAN

H3

Baghdad

KUWAIT

JORDAN

H4

Tallil

An Najaf

Kirkuk

Al Kut

Al Amarah

Ar Ramadi

Ar’ar

As Samawah

An Nasiriyah

Baqubah

Ar Rutbah

Dayr az Zawr

Rafha

Karbala

Al Qaim

Bashur

Al Hillah

Balad

Fallujah

Al Kufa

Dahuk

Az Zubayr

Safwan

Ad Diwaniyah

Karbala

Al Basrah

Dhi Qar Maysan

Wasit Babil

Al Qadisiyah

Al Anbar

Diyala

Salah ad Din

Ninawa

At Tamim As Sulaymaniyah

Arbil

Dahuk

An Najaf

SYRIA

SAUDI

ARABIA

MosulTal Afar

Tikrit

Taquadum Taji

Al Asad

Future Mission Iraq

Chief of Mission (COM) Locations

USEMB-B

CON GEN

Basrah

EDSC

Erbil Air Ops

OSC-I

Taji Natl Log Depot

OSC-I

Umm Qasr Naval Base

OSC-I

Besmaya Combined Trng Ctr

Procurement Sensitive – Do Not Distribute to Unauthorized Recipients

AIR OPS

BDSC

EMASAAOLYMPIA

PROSPERITY

EMBASSY HELIPORT

Procurement Source Sensitive

BLISS Services Critical Services for Limited On-site Housing & Office Space

– Food Services (procurement, delivery, preparation, ice production, catering)

– Fire Protection Services (crash, fire and rescue, structural (optional))

– Airfield Services (weather forecasting, airport expediter, runway sweeping, manifesting and cargo loading/unloading)

– Security Related Services (TBD) (Security equipment O&M, badging augmentation, Airport luggage screening, Vehicle placard services)

Non-Critical Services – No housing except for exceptions indicated in red

– Bulk Fuel Services (fuel analyst, procurement and delivery)

– Postal Services (DPO mail operations, DPO postal officer)

– Waste Management Services (incineration and septic disposal only)

– Recreation Services (gym staffing, event support & scheduling)

– Transportation Services (shuttle bus, vehicle recovery)

– Warehouse Operations/Expendable Supplies (MHE, cargo & container management, material inventory & management)

– Laundry services (optional)

27 Procurement Source Sensitive

LAUNDRY

SERVICES 9%

RECREATION

SERVICES

3%

FOOD SERVICES 52%

TRANSPORTATION

SERVICES 11%

FIRE PROTECTION

SERVICES 10%

FUEL SERVICES 2% WAREHOUSE

OPERATIONS 9%

POSTAL SERVICES 2%

WASTE MANAGEMENT

1% AIRFIELD SERVICES

1%

BLISS Laundry Services

BLISS Recreation Services

BLISS Food Services

BLISS Transportation Services

BLISS Fire Protection Services

BLISS Fuel Services (Bulk)

BLISS Warehouse Operations

BLISS Postal Services

BLISS Waste Management

BLISS Airfield Services

Contract Labor

Breakdown for

Operations Today As of September 23, 2012

Note: This includes forecasted contract scope reductions and additions under the BLISS contract.

This also excludes security services currently being performed.

Procurement Source Sensitive 28

Food Service Approach Food Procurement (Currently provided by DLA)

– Food is currently imported to meet established DoD standards

– Under BLISS DoD standards are replaced with World Health

Organization (WHO) /Codex Alimentarius food standards

– Mission Iraq DOS sites spent $45M for imported food last year

– Increased local food sourcing desired for the future

Food Delivery (Replacing DLA contracted services)

– Once every 5 days FOB destination deliveries will be continued to be desired to Mission sites

Food Preparation Services (Replacing LOGCAP contracted services)

– Point of sale food service operation

– Cafeteria style layout

– Individual accountability or direct payment for food consumption

Subsidized meal approach – meal rate established for authorized individuals

Phased point of sale approach – all personnel

– Portion control system

– Catering services & Sandwich/Snack Bar operations

Bulk Fuel Service Approach Fuel Analyst (Replacing current LOGCAP contracted service)

– Monitors Mission Iraq fuel levels and recommends fuel replenishment orders based on fuel consumption of

MOGAS, Diesel and JP8

Fuel Procurement (Currently provided by DLA)

– Fuel is currently imported from Turkey to meet quality standards and quantities required

– Mission Iraq DOS sites spent $45M for imported fuel last year

– Increased local Iraqi sourcing desired for the future

Fuel Delivery (Replacing DLA contracted services)

– 1-2 FOB destination deliveries desired per week to Mission sites

– Fuel services requirement is complete once fuel trucks offload their trucks and USG accepts fuel shipment based on fuel quality inspections and quantity received is identified

Special Fuel Testing Requirements (Replaces current commercial contract)

– Use of USG provide labs and equipment to test all fuels

Food & Fuel Challenges Embassy Baghdad is a demanding customer with high expectations

Contractor must be licensed to operate by GOI

Multiple suppliers: Local, regional and international suppliers

Vehicles transporting food & fuel must be registered with GOI

State expects the contractor to obtain the necessary clearances to traverse GOI checkpoints

– Coordination with Prime Minister National Operations Center

– Coordination with Basrah Operations Center

Customs, tariffs, paperwork must be completed to facilitate delivery

Requirement fluctuations must be planned for well in advance

Food only

– Nutritional value

– Level 1 Security Office vetting required for food laborers

– Transport of pork products in a Muslim country

– Initial and annual medical clearances essential

– Mandatory health training requirements

USG Support to Contractors

Support Provided Current LOGCAP Contract Future BLISS Contract

AMCITs TCNs LNs AMCITs TCNs LNs

USG Provided Postal Services X

USG Provided Housing X X Limited

Number

Limited

Number

CAAF (Movement Security & MEDEVAC Spt) X X

USG provided Food X X

Cafeteria Pay for Service X X X

Banking Services X X ATMs ATMs

Exchange (AAFES) or Employee Assoc Services X X Limited

Number

Limited

Number

Recreation Services X X Limited

Number

Limited

Number

Medical Services: Resuscitative Care X X X X X X

Medical Services: Health Unit Services Limited

Number

Limited

Number

USG Provided Transportation X X

Shuttle Bus Services X X X

Ice X X X X X X

Bottled Water X X X X X X

Expendable Supplies Limited

Number

Limited

Number

CHS Support to US Mission Iraq r

EDSC

BDSC

Basrah

Air Hubs

Support Zone

Health Unit (HU)

DSH

Iran

Kuwait Saudi Arabia

Mortuary Services. Primary responsibility with employee’s contractor. CHS provides support with the necessary personnel, equipment and supplies to provide services to a standard and quality that ensures the professional handling, processing, and preparation for transportation of remains.

Chancery

Food and Water. CHS will perform all required food service safety and water inspections to meet the intent of the established requirements as outlined by Codex Alimentarius, the Food and

Drug Administration (FDA), U.S.

Department of Agriculture (USDA) and

ServSafe.

Condor

EMS. CHS provides timely and appropriate Emergency Medical

Response within all compounds operated by US Mission Iraq.

Medical Services. CHS provides on-site primary, urgent and initial emergency care for general medical, surgical, orthopedic, gynecologic

(GYN) and mental health conditions;

triages, stabilize and holds a patient for up to 72 hours medically evacuated.

Medical Rules of Eligibility (MEDROE)

• CHS will treat anyone “who lives and works on one of our sites” – and is contracted to the US Government or directly hired by the USG – in a CHS facility. (Care can range from a minor problem, follow-up of an ongoing problem (e.g. blood pressure check) or critical care, when required).

• CHS will provide care for critically ill or injured patients who are on our compound, even if not entitled as defined above if the need arises and until we can get them taken to a local hospital. (Example, a delivery person working on a site)

• If the employee works for a company that still maintains a clinic on the compound, they should be referred to their own clinic until such time that the other clinics are de-scoped from those contracts.

CHS Food and Water Inspections CHSi will perform all required food and water inspection services to meet the intent of the established requirements as outlined by the

Codex Alimentarius, US DA/FDA and the US DOS Water Safety

Program.

CHS will utilize a Public Health Technician who will be assigned at various locations and will provide public health area coverage throughout Mission.

The CHS Public Health Officer/Techs will work with the BLISS CORs and recommend that food be rejected as required based on assessment.

Specific duties of the Public Health Technicians are:

– Food receipt inspections

– Cafeteria inspections

– Bottled water inspections

– Operational ration, Meals Ready to Eat (MREs) inspections

– Army and Air Force Exchange Service (AAFES) and Employee

Association local facility and vendor inspections

Unique Site Characteristics

• DOS managed sites with future OSC-I personnel on the Embassy Compound •Freedom of movement within the IZ •Most established site in Iraq •Site Closures:

•EMASAA is scheduled to close during the BLISS transition period •Prosperity will close after the transition is complete

•Embassy Baghdad consists of two compounds:

•Embassy/Chancery Compound •Camp Condor

•Likely contractor leadership location

INTERNATIONAL ZONE SITES

(EMBASSY, EMBASSY HELIPORT,

OLYMPIA)

Facilities Available

• 2 Gyms •2 Dining Facilities

• 1 Laundry drop off point facility

• 1 large mailroom operation

• 1 Exchange Service Facility

• 2 fire stations (EHP and NEC)

• Limited contractor housing

Fully Supported Headcount (est) 3,600

BAGHDAD

DIPLOMATIC

SUPPORT CENTER

(BDSC)

Facilities Available •Laundry Facility with standard and industrial washers & dryers •Above ground fuel storage tanks •Large Dining Facility that includes:

•Ample seating and cooking capacity for support population •1 Fire Station with vehicles •Medical Waste Incinerator •Limited Contractor housing •Disposition Services (DLA ) Facility

• DOS managed site •Location of a Diplomatic Support Hospital (DSH) •Large Airfield Operation •Mission Iraq mail distribution center/Mailroom operation •Transportation challenges associated with Iraqi Military checkpoints

Fully Supported Headcount (est) 1250

BASRAH(CG)

• DOS managed site •2 sites at one location: Basrah Air Ops and Basrah Consulate General (CG)

•Airfield services •Sandwich/Snack Bar •Shuttle Bus Service •Firefighting Services

• Location of a Diplomatic Support Hospital (DSH) •Ongoing construction at both site locations

Fully Supported Headcount (est)

1,000

Facilities Available

• Modern Recreation Facility with Gym, WiFI and Pastry Shop •Laundry Facility with standard and industrial washers & dryers •Above ground fuel storage tanks •Large Dining Facility that includes:

•Ice Production Machines •Dishwashing Machine •Ample seating and cooking capacity for support population

•Two Fire Stations with vehicles •Warehouse and open storage areas •Medical Waste Incinerator •Ample Contractor housing for transition

ERBIL DIPLOMATIC

SUPPORT CENTER

(EDSC)

Unique Site Characteristics

• DOS managed site •3 sites but only 2 under BLISS: Erbil Air Ops and EDSC

•Airfield services •Sandwich/Snack Bar •Shuttle Bus Service •Firefighting Services

•Ongoing construction at EDSC •Secure environment •Local commerce available and accessible

Facilities Available

•Laundry Facility with standard and industrial washers & dryers •Above ground fuel storage tanks •Older dining facility •1 Fire Station at EDSC •Warehouse and open storage areas •Ample Contractor housing for transition

Supported H/C

Future (est)

Transition Approach & Challenges

Approach

All Mission Iraq sites to be transitioned over a 90-day period

Four sites broken down into three regions suggests that two transition teams should be established to transition 1-2 sites every 30 days

Challenges

Ramadan occurs during the month of July and August

(middle of expected transition period)

Site closures within the IZ will restrict housing availability

New approach to food services requires new facility design that is best done by the winning BLISS contractor

Inventory, transfer and acceptance of GFE represents the most time consuming transition requirement

Baghdad Life Support Services

QUESTIONS?