Q A 5 10142010.docx

Questions & Answers #5 US Mission to Thailand Local Guard Services Solicitation

S-AQMMA-10-R0191

October 14, 2010

1. Q: Standard Form 33, Block 9 reads, “...in the depository located in 1901 N. Lynn St, Arlington, VA; however, Section L, Paragraph L.5 Time, Place, and Submission of Offer reflects the delivery address as “1801 N. Lynn St Arlington, VA 22209”. Please clarify.

A: L.5 is correct. The delivery address is 1801 N. Lynn St., Arlington, VA 22209.

2. Section B, Paragraph B.7.4.3 – Other Direct Costs states the Contractor shall replace 20% of the inventory at the beginning of each option period. The cost should not exceed $3,000, or the equivalent Baht based upon the exchange rate established upon the due date of the solicitation. Please clarify.

A: The contractor will be required to replace 20% of the inventory of cellular phones and digital cameras at the beginning of each option year, if exercised by Government. The Contractor will be reimbursed for a value up to US$3,000 for these specified items.

3. Section B – Supplies or Services and Prices: In Paragraphs B.7.3.6 Defense Base Act Insurance – Reimbursable, B.7.3.7 Value Added Tax (VAT), B.7.4.1 Standard Services, B.7.4.2 Additional or Emergency Services, B.7.4.3.1 Reimbursable Equipment – Surveillance Detection, and B.7.4.3.2 Vehicles – Surveillance Detection, CLIN numbers listed do not match those listed in Paragraph B.8 Price Schedule. Please clarify.

A: Section B.8 Price Schedule CLINs are correct. The CLINs in Section B.7 Base Year, Option Year and Optional Services Pricing should follow in sequence for the respective labor categories and Other Direct Costs as shown in price tables of B.8.

4. Section B, Paragraph B.8 Price Schedule, CLINs x011 Reimbursable Materials reflects $1,225.00; however, Paragraph B.7.3.3 Reimbursable Materials states, “Reimbursable materials and equipment shall not exceed US $1,000...” Please clarify.

A: Section B, Paragraph B.8 Price Schedule, CLINs x011 Reimbursable Materials is correct. The values shown in all references to “Reimbursable Materials” are incorrect. The value shall not to exceed (NTE) US$1,225.00 or the equivalent value in Baht on the day of award.

5. Section B, Paragraph B.8 Price Schedule, reflect CLINs x016 SD Supervisor and x017 SD Specialist; however, Section J, Exhibit A – Guard Posts and Schedule of Guard Coverage, page 7, table shows under “Optional Services” that Labor Categories for CLIN x015 is “SD Supv”, and CLIN x016 is “SD Spec”. Please clarify.

A: Section B.8 Price Schedule CLINs are correct. The CLINs in Section B.7 Base Year, Option Year and Optional Services Pricing should follow in sequence for the respective labor categories and Other Direct Costs as shown in price tables of Section B.8.

6. Section C, Paragraph C.5.12 Radio Network third paragraph, first sentence states, “The Contractor shall be responsible for obtaining the necessary VHF radio frequency for operation of its radio equipment.” The next paragraph, first sentence states: “The radio equipment shall operate on the one, Embassy provided, VHF radio frequency.” Please clarify if the Contractor should obtain/provide the frequency or the U.S. Embassy?

A: The fourth paragraph is correct. The third paragraph of Section C, Paragraph C.5.12 Radio Network will be removed in its entirety. The Contractor shall not be responsible to obtain the necessary VHF radio frequency. The embassy will coordinate obtaining the VHF radio frequency.

7. Section C.6, Paragraph C.6.2 Details, 4th bullet references “H.5.6”. Please clarify if this should read “H.5.7”.

A: Correct. The SD Supervisor is H.5.6 and the SD Specialist is H.5.7.

8. Section H, Paragraph H.4 Language Proficiency, first sentence states, “Contractor employees assigned to certain guard posts must be able to converse in English and Slovene with employees and visitors.” Should “Slovene” be replaced with “Thai”?

A: Correct. The proper reference is “Thai’

9. Section H, Paragraphs H.5.2 Guard Force Commander and H.5.3 Supervisor: Duties for each seem to be transposed. Please clarify.

A: Correct. The description for “Supervisor” has erroneously fallen under H.5.2 Guard Force Commander and the description for “Guard Force Commander” has erroneously fallen under H.5.3 Supervisor.

10. Section H, Paragraph H.12.1 Insurance, Comprehensive General Liability: Please clarify if Bail Bond Insurance is a requirement.

A: Bail Bond Insurance is additional coverage over vehicle law requirements. The purpose of this coverage is in case a driver is arrested for a road traffic incident by hurting the third party for bodily injury or death (as a criminal case), the vehicle insurance company will take responsibility for bail bond insurance to provide the bond to guarantee the driver with a policeman. The Department of State US Embassy Bangkok carries this insurance on the USG vehicle fleet.

If an Offeror opts out of this policy, it does so at its own risk.

11. Section J, Exhibit D Contractor-Furnished Property, 1. Uniforms, Item No 7 Dual Season Duty Jacket...and Item No 8 Gloves, Patrol Guard Synthetic Leather (COR approved color): Since Thailand is a subtropical country which does not experience cold weather, can the jacket requirement be changed to a light weight jacket and the gloves requirement be deleted?

A: Lightweight jackets will be acceptable. The gloves will remain a requirement. Lightweight gloves will be sufficient. They are for the guards in the event of inclement weather or to be available if they need to handle unsanitary items.

12. Section J, Exhibit D Contractor-Furnished Property, 1. Uniforms, Item No 16 Mask, CPR: Can you explain what a CPR mask is and clarify if it is necessary for each guard to have one?

A: A CPR mask allows someone to administer CPR without physical contact with the victim. This is a reasonable requirement to have available at each Exhibit A position.

13. Section J, Exhibit D Contractor-Furnished Property, 2. Equipment per Each Post listed in Exhibit A, Item No 3 Flashlight...: Please clarify whether each guard on duty needs to have a flashlight, and whether each guard needs to be issued a flashlight or only each guard post.

A: Per Exhibit D – one flashlight per each post – NOT per each guard – the “per employee” list is given under Item No 1.

14. Section J, Exhibit D Contractor-Furnished Property, 2. Equipment per Each Post listed in Exhibit A, Item No 6 cites a Digital Camera; but, Exhibit E (Amendment 1) cites that cameras are provided by the Government. Please clarify whether or not the Contractor needs to furnish any cameras.

A: Remove the camera under Exhibit D – CFP. Government will provide this equipment under Exhibit E – GFP.

15. Section J, Exhibit D Contractor-Furnished Property, Optional Surveillance Detection Equipment, 1. Standard Issue, Item No 11 specifies a “Command Post Facility (see specification below)” be provided by the contractor as a standard issue item. However, there are no “specifications below” listed in Exhibit D. Please clarify. Additionally, does this mean the contractor has to rent and equip a facility as a command post?

A: The requirements of the SD Command Post are shown below.

1. Located 15-20 minutes by foot or car from the primary facility designated by the RSO/COR

1. 500 square feet or less

1. $1,000 or less per month

1. No observation posts for protected facilities

1. No houses, office suites, or ornate apartments

1. Includes parking for SD vehicles (if applicable and practical in the environment)

1. Includes security systems (grates, grilles, alarms) that won’t be installed, maintained, or monitored by Embassy residential or mobile security programs

1. Personal hygiene facilities (but not necessarily kitchens)

16. Section K – Representation and Certifications and Other Statements of Offerors, DOSAR 652.228-70 Defense Base Act Covered Contractor Employees (Jun 2006): Please note that the statement in (b) reflects “Trinidad” in lieu of “Thailand.”

A: The correct reference should be “Thailand”

17. Section L, Paragraph L.11.1.3 Section B, Other Direct Costs states the following:

a. “CLIN x013 Reimbursable Materials is not to exceed US$1,000 per year and therefore the maximum amount has been inserted.” However, Section B, Paragraph B.8 Price Schedule lists CLIN x013 as Value Added Tax. Please clarify.

b. “CLIN x014 Dosimeter is not to exceed €4,100 per year and therefore the maximum amount has been inserted.” However, Section B, Paragraph B.8 Price Schedule lists CLIN x014 as SD Supervisor (Optional Services). Please clarify.

c. “CLIN x 015 DBA Insurance, if applicable and CLIN x016 Value Added Tax (VAT) are to be completed.” However, Section B, Paragraph B.8 Price Schedule lists CLIN x015 as SD Specialist [Optional Services]. Please clarify.

A: The CLINs are incorrectly referenced. The correct references are shown in Section B.8.

18. Section L, Paragraph L.11.2.1.6 Property Management System, Status of Property Management System (b) (1) mentions “a federal property manager.” Who is the federal property manager?

19. Section L, Paragraph L.11.2.1.6 Property Management System, Status of Property Management System (b) (2) (ii) reads “The cognizant government property manager.” Who is the cognizant government property manager?

A: The cognizant government property manager may be different for each respective contractor. Per FAR Part 2: Cognizant Federal agency means the Federal agency that, on behalf of all Federal agencies, is responsible for establishing final indirect cost rates and forward pricing rates, if applicable, and administering cost accounting standards for all contracts in a business unit.

20. Amendment 1 (Standard Form 30) dated 09/16/2010, Block 14 Description of Amendment/Modification, Number 2 directs that the current Exhibit E be replaced in its entirety by the new Exhibit E. The new Exhibit E does address the General Property in Section 1 of the old Exhibit E, but it does not address the other sections of the old Exhibit E: Section 2, Consumable Supplies; Section 3, Guard Offices; Section 4, Optional SD Offices; Property Condition Codes; and Government Provided Initial Training. Should the amended Exhibit E only replace Section 1 of the current Exhibit E?

A: Correct. Replace only Section 1 and not Exhibit E in its entirety as requested in A001.