Attch 02 - WPS Task Order 01 SOW - LPMO - 03.30.2010.docx

ATTACHMENT 2

WPS TASK ORDER PROPOSAL REQUEST

SOLICITATION #

1. TASK ORDER REQUEST NUMBER: 001

2. TASK TITLE: Local Program Management Office (LPMO)

3. PROJECT OFFICE

1801 North Lynn Street Rosslyn, VA 22209

4. CONTRACTING OFFICER’S REPRESENTATIVE

Jan Abbot, Division Chief Overseas Protection Operations, Bureau of Diplomatic Security, DS/IP/OPO/HTP

5. PERIOD OF PERFORMANCE

The period of performance for this Task Order (TO) is one (1) Base Year with four (4) One-Year Options. The period of performance for the LPMO will normally coincide with the length of the contract and/or performance on any operational Task Order(s) issued to the contractor.

6. WORK TO BE PERFORMED

The mission or role of the LPMO is to provide direct coordination and support to the Contracting Officer (CO), Contracting Officer’s Representative (COR), and High Threat Protection Division (HTP) Program Office on all TO related matters to ensure success of the ongoing efforts in a timely manner. Areas of advice/coordination/support shall encompass, but are not limited to the following: Protective operations, protective service (PRS) training, logistics, communications, supplies, contract administration, manning levels, reporting, and administrative matters such as assisting in clearance, approval, records processing for overseas-bound contractor personnel to included obtaining Diplomatic and/or Official passports for contractor personnel.

Additionally, the contractor may be tasked to estimate staffing requirements, prepare cost estimates, research matters pertaining to operational TO performance requirements, and provide written reports on topics which the CO, COR, and /or DSPO has requested the contractor to research and provide specific comments.

Due to operational issues and changing requirements, situations routinely develop that necessitate the need to meet face to face to discuss sensitive matters. Therefore, time is of the essence and most issues must be addressed in a relatively short time period. Failure to provide timely and efficient solutions to changing situations could possibly place personnel and property at a significant risk.

This TO requires the contractor (or contractors if multiple contracts are awarded) to set up as part of its management infrastructure a local office in the Washington, D.C. area, thus, enabling the contractor to coordinate/assist in effecting the required daily interface with DS as new and revised tasks surface.

As a minimum, the LPMO shall maintain the same office hours as its counterpart DS program office normally 0800 – 1700 hours, Monday through Friday. Due to the operational nature of the work performed under the TOs, the LPMO will be manned during the normal lunch period. In view of ongoing overseas operations and time differences, the Program Manager (PM) shall make provisions for after hours contact in the event of an emergency. The PM or his/her designated representative shall be available at all times to receive and implement special instructions from the CO or COR.

Personnel working in the LPMO TO shall work a minimum of 40 hours per week, unless the LPMO is closed due to a national holiday or if an individual is on leave. Should a key person be absent for more than ten (10) consecutive workdays, the contractor must temporarily fill the position with another qualified replacement. The contractor shall coordinate this action with both the CO and the COR.

The LPM or his/her representative shall attend all regularly scheduled meetings of the HTP Program Office dealing the TO matters, as well as special and unscheduled meetings required be the COR or CO. To the maximum extend possible, HTP or the CO will provide the LPMO four (4) hours notice for these unscheduled meetings.

Notes:

In view of the extremely high treat conditions that exist in several areas of the world, the Department of State (DoS), Bureau of Diplomatic Security (DS), has been tasked and continue to maintain several protective details, which consist of experienced/highly trained contractors in several “trouble spots” in the world today.

Under the umbrella of the WPS contract, these protective security personnel provide the personal protection and safety of U.S Ambassadors, U.S. high-level officials, and designated foreign dignitaries while conducting official business in an extremely dangerous and unsettled environment.

Performance Objective No. 1

As directed, the contractor shall:

a. Provide qualified personnel to staff the LPMO.

b. Provide one (1) Program Manager, one (1) Assistant Facility Security Officer (AFSO), and one (1) Administrative and Logistics Security Specialist (ALSS).

7. SPECIAL QUALIFICATIONS OF PERSONNEL:

Performance Objective No.2

The contractor shall:

Provide personnel to fill the following positions - Ensure that personnel meet the following qualifications:

7.1 LOCAL PROGRAM MANAGER (LPM)

a. Responsibilities: See Exhibit E.

b. Qualifications: See Exhibit E.

Necessary Condition (NC):

NC No. 6.1 The LPM must have authority to commit company resources for all actions necessary to perform work under all issued TOs. Contract modifications, hiring actions, and other matters not directly TO-related, may be initiated at local level, but must be approved and executed at corporate level in accordance with Representations, Certifications, and other Statements of Offers that will be submitted with the offer.

7.2 ASSISTANT FACILITY SECURITY OFFICER (AFSO)

a. Responsibilities: See Exhibit E.

b. Qualifications: See Exhibit E.

7.3 ADMINISTRATIVE AND LOGISTICS SECURITY SPECIALIST (ALSS)

a. Responsibilities: See Exhibit E.

b. Qualifications: See Exhibit E.

7.4 OTHER SUPPORT PERSONNEL

The contractor may assign other support personnel to the LPMO. If the contractor is awarded a construction TO and/or an existing TO is revised to include construction, the contractor shall staff the LPMO with at lest one (1) staff member for the duration of the construction project. This individual must have supervised similar construction projects and/or serves a construction project manager.

personnel

Note: 100% is the target standard. As part of the contractor performance assessment, the COR will take into account any extenuating circumstance that might have precluded the contractor from meeting the target standard.

8. TRAINING

Performance Objective No. 3

The contractor shall:

· Ensure that the AFSO meets all training requirements as specified in Chapter 3 of the NISPOM.

by Chapter 3 of the NISPOM

9. SECURITY REQUIREMENTS

Performance Objective No. 4

The contractor shall:

a. Possess and maintain a Top Secret facility security clearance issued by the Defense Security Service (DSS) in accordance with the NISPOM.

b. Ensure that all personnel assigned to this TO are U.S. citizens.

c. Ensure that the LPM, AFSO, and ALSS possess Secret or Interim Secret security clearances issued by the Department of State, and that they maintain those clearances throughout their employment in support of the LPMO.

d. Must have security clearances issued prior to performance of TO.

maintain required security clearances

Notes:

a. The LPMO does not need to have its own facility clearance, as no access to classified information will be required at the LPMO. All access to classified information will occur at Department of State Locations

b. The LPMO will not be authorized to store or process any classified information at its location. However, the location to which a contract and subsequent TOs are issued, must maintain a Top Secret facility security clearance.

10. SCREENING OF PERSONNEL

Performance Objective No. 5

The contractor shall:

a. Process candidates in accordance with Exhibit A.

b. Submit resumes to the COR for initial screening.

c. Ensure that the clearance application packages consist of the forms identified in Exhibit A.

DS approved contractor screening plan

11. KEY PERSONNEL

All personnel assigned to this TO are considered key personnel.

Performance Objective No. 6

The contractor shall:

a. Comply with Section H.15 with respect to key personnel.

b. Submit resumes for all individuals nominated.

c. Ensure resumes include Social Security Numbers (SSN), place of birth (PoB), date of birth (DoB), and clearance status.

d. Provide names, position title, and clearance information of personnel to be assigned in the space below:

Name Position Title Clearance Information

Throughout the TO effort

Note: The COR will take into account any extenuating circumstances that might have precluded the contractor from meeting the standard

12. GOVERNMENT FURNISHED EQUIPMENT (GFE)

N/A

13. CONTRACTOR FURNISHED EQUIPMENT (CFE)

Performance Objective No. 7

The contractor shall:

a. Locate the LPMO within a 50-mile radius of Washington D.C., so that it is accessible to SA-20 (see paragraph 3 above for the address) in no more than one and one-half (1 ½) hour. This is necessary to facilitate face-to-face meetings and discussions of sensitive matters between the contractor and the Government.

b. Obtain a facility not to exceed 1,200 square feet, unless authorized by the CO.

c. Provide standard office furniture such as desks, chairs, and storage cabinets.

d. Provide minimum equipment requirements, i.e. telephone, fax, photocopier, personal computers, and file cabinets.

e. Ensure that LPMO personnel have the ability to travel by vehicle and/or public transportation to the Department of State facilities in the Washington D.C. area within a relatively short time.

f. Ensure the LPMO personnel have the ability to travel to training sites and other locations outside the Washington D.C. area as necessitated by daily operations.

14. TASK ORDER MANAGEMENT PLANS AND TECHNICAL PROPOSALS

Performance Objective No. 8

The contractor shall:

a. Submit a Task Order Management Plan (TOMP) addressing all requirements in Exhibit A, Article VII of the Statement of Work with the Contract Proposal.

b. Submit a Technical Proposal with the Contract Proposal.

15. TASK ORDER PRICE/COST PROPOSAL

Performance Objective No. 9

The contractor shall:

a. Price all labor categories and other direct cost items in ATTACHMENT 3.

b. Price all fixed price items as accurately as possible (i.e. equipment, office space rental, office communications, etc.).

The Contractor is reminded that this is a request for proposal (RFP) – This is not a Task Order nor does it authorize performance or expenditure of funds.

However, the Government reserves the right to award the Task Order based on the submitted Price/Cost Proposal.

15. SPECIAL NECESSARY CONDITIONS

N/A

16. DELIVERABLES

a. Clearance application packages as specified in paragraph 10 above.

b. Services as specified in the TO and in the SOW.

c. Weekly, monthly, quarterly, and other reports required in Section C.4.6.1, Table of Deliverables.

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