Attch 01 - WPS Task Order 01 RFP - LPMO - 04.20.2010.docx

ATTACHMENT 1

To: Worldwide Protective Services (WPS) Contract

Subject: Task Order Request – WPS Solicitation

Reference: Task Order Request Number 2010-0001 Protective Services, Local Program Management Office (LPMO)

The Department of State requests you submit a cost proposal and Task Order Management Plan (TOMP) in response to the Statement of Work provided as Attachment 2.

Anticipated Task Order Period of Performance:

This Task Order shall include a base period of one (1) year and four one-year option periods. For pricing purposes, use a start date of September 15, 2010.

Contract Type The Government contemplates for this task order a firm-fixed-price contract type, as defined in FAR 16.202-1, cumulatively for all cost elements other than Non-local Travel. The Government contemplates for this task order a cost contract type, as defined in FAR 16.302, for Non-local Travel.

Proposal Validity Period Proposals shall be valid for a period of 120 days.

Task Order Funding Task Order will be incrementally funded.

Pricing Information and Instructions

1) Offerors shall propose their costs and prices by completing the attached Table 10 (LPMO Task Order) summary spreadsheet, a detail spreadsheet with cost/price breakdowns, and a price proposal narrative.

2) CLINs for the labor categories shall match the respective CLINs in Table 3 (NTE Rates--Mgt,PS).

3) The proposed Day Rate shall match or be less than the respective proposed NTE Rate in Table 3 (NTE Rates—Mgt,PS).

4) The Offeror’s normal workweek shall consist of 40 hours (8 hours per day x 5 days per week) but shall be available 24 hours per day, 7 days per week. To account for the Offeror’s availability on day 6 and 7, the proposed fixed fully-loaded daily labor rate is based on a 44-hour total workweek. The Government shall not pay beyond five days per week per required position per CLIN.

5) Under Labor, the Government shall not pay for more than one day’s performance per employee on any given day.

6) Under Labor, offerors shall not submit the build-up of each proposed fixed fully-loaded daily labor rate.

7) Under Local Travel, the Government provided an RFP-specified cost of $2,750 per year. This cost is based on one car traveling to the Department of State on average 1.5 times per week, 50 weeks per year, 60 miles round-trip per visit at $.50 per mile, and $10 for parking per visit. The Contractor may be required to travel to the Department of State fewer than or greater than 1.5 times per week, but the Government shall not pay less than or more than the RFP-specified cost of $2,750 per year.

8) Offerors may be required to travel outside the Washington, DC, metropolitan area (Non-local Travel). Non-local Travel must be authorized in advance in writing by the Contracting Officer’s Representative (COR).

9) Under ODCs, offerors shall provide a breakdown of each proposed Subtotal price (for non-Travel elements only). Offerors shall submit a price breakdown as follows: each cost element, unit cost, applicable indirect cost rate element(s), applicable indirect cost rate(s), applicable indirect costs, profit percentage, profit amount, quantities (if applicable), and Subtotal price.

10) Offerors, in accordance with FAR 15.404-3(b) (“Subcontract Pricing Considerations”), shall conduct appropriate cost or price analyses to establish the reasonableness of proposed subcontract prices, and include, in their price proposal narrative, the results of these analyses. Results shall be in the form of subcontractor offerors’ proposed/negotiated non-labor/other direct cost (ODC) prices, and accompanying basis for the (prime) offeror’s determination of fair and reasonable subcontractor offerors’ proposed/negotiated non-labor/ODC prices.

11) A (prime) offeror shall show on its detail spreadsheet(s) the proposed unit price, quantities, and total price of proposed subcontract non-labor/ODC prices, and the (prime) offeror shall show on its build-up schedule any applicable indirect costs and profit it applied to the subcontractor offerors’ proposed/negotiated non-labor/ODC prices to comprise the (prime) offeror’s proposed non-labor/ODC prices/costs; however, the (prime) offeror shall not apply profit/fee under Travel.

12) Pricing of logistics requirements shall include office space rental, office supplies, office equipment, office furnishings, vehicle lease, and communications. Offerors shall describe, in their price proposal narrative, their pricing assumptions for the proposed logistics support for each category.

13) Offerors shall identify, in their price proposal narrative, the basis of estimate for their proposed other direct costs (ODCs).

14) The Contractor shall bill the negotiated firm-fixed-price portion of this task order on a monthly basis by dividing the negotiated firm-fixed-price by the number of months in the period of performance.

15) All proposed rates, costs, and prices shall be in United States currency.

16) The Government provided formulas to calculate automatically the proposed Subtotal, Total, and Grand Total prices. However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

17) The proposed Subtotal, Total, and Grand Total prices shall be in whole numbers; they shall not contain decimals.

Task Order Management Plan

• The offeror shall prepare a Task Order Management Plan in accordance with Exhibit A, Task Order Management Plan Requirements. Special attention for this Task Order Management Plan should be placed on transition, management and logistics.

• The offeror shall, as a part of their management plan, identify any additional needs, to include equipment, support personnel, not identified in the statement of work, along with specific quantities, costs and justification for the additional needs. (Mandatory minimum requirement).

• The contractor shall demonstrate in the task order management plan an understanding of the operational requirements specific to the Task Order. Contractor shall identify any types of events that may impair performance and identify Contractor’s strategy to mitigate these performance risks. Contractor should not simply restate statement of work from the task order or the base contract.

• Contractor shall include resumes for individuals considered as key personnel under this Task Order. NOTE: Resumes submitted must meet all position requirements specified for the labor category in Exhibit E (ex. years of experience in protective services, years of experience in management etc.) or the proposal will be considered technically unacceptable.

• Failure to address all requirements as described in Exhibit A, Task Order Management Plan, of the base contract will render Contractor’s Task Order Management Plan as non-responsive and may not be considered for evaluation.

• Proposals shall be submitted in 12 font, on 8 ½ and 11 paper, in 3 ring binders, single sided.

Deployment Schedule Contractor’s proposed transition plan, training and deployment schedule once accepted by COR will be incorporated into the Task Order.

Past Performance Contractor shall list three past performance references that are recent (within six months) and are present customers of Contractors who can provide information on Contractor’s experience/ability in the handling of project transition, logistics and management under contracts/task order of similar size and scope of the work required under this task order. Contractor shall provide the names and contact information to include telephone number and email address of contracting officer and technical monitor/COR for each reference. Past performance information solicited may include quality of services provided by Contractor, ability of Contractor to handle and resolve transition issues, logistical problems and effectiveness of management.

Evaluation Criteria

The relative importance of the non-cost evaluation factors, in descending order of importance, is: technical factor, past performance. The evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The technical proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. Subjective judgment on the part of the Government is implicit in the technical evaluation process. The Contracting Officer shall determine what trade-off between non-cost factors and cost or price promises the greatest value to the Government. Therefore, the Government reserves the right to award to other than the lowest offered price. As non-cost factors, when combined, of the offerors’ proposals become more equal, the evaluated cost or price may become more important as a determining factor.

Elements of the technical proposal will be reviewed to the extent that they adequately address the elements of the SOW and the criteria found in Section C.4.3.8.4 (further described in Exhibit A).

Contractors shall address each area in as much detail as deemed appropriate in responding to the Request for Proposal (RFP). Each item listed must be addressed in the same order as provided in the enclosure as a part of their management plan.

Each Address the concepts of who, what, where, when and particularly how the subject matter of the topic is to be approached by the offeror to fulfill the requirements of the Task Order.

Questions and proposals should be submitted to Thomas Lemole via email at LemoleTC@State.Gov

Enclosures:

(1) Statement of Work image1.png