Safe_Futures_RFP_Proposal_Requirements.pdf

Proposal Requirements – Peer Support RFP

Instructions: Responses must be submitted in one continuous PDF labeled “Proposal Requirements.”

A. Transmittal Letter

Offeror must submit a transmittal letter (maximum two pages) on the firm’s letterhead. It must be signed by a representative of the offeror who is authorized to sign such material and to commit the offeror to the obligations contained in the offer. The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, and must specify who would be the firm’s signatory to any contract documents executed with the City. The transmittal letter may include other information deemed relevant by the offeror.

B. Experience of firm to demonstrate proven peer-to-peer support and advocacy service delivery. (29%)

The proposal must describe the Offeror’s performance history and experience delivering peer support, advocacy, or survivor-centered services aligned with the scope of this RFP.

At a minimum, respondents should:

• Describe organizational experience providing peer-led support, advocacy, trauma-informed services, or violence survivor services within community-based settings

• Demonstrate experience working with individuals, families, or communities impacted by violence, trauma, or victimization

• Highlight experience engaging survivors or individuals with lived experience as program staff, volunteers, or leaders

• Describe experience partnering with community-based organizations, healthcare providers, or local government agencies to deliver non-enforcement, community-based services

C. Qualification and technical competence of the agency and staff to execute the program (29%)

Project Team

Offerors must describe the composition, organization, and management of the proposed project team, including:

• Identification of all key staff and any subcontractors or partner organizations

• Roles and responsibilities of each team member

• Demonstrated ability to work collaboratively with community partners and service providers

Organization Chart

Provide an organization chart illustrating:

• Reporting relationships and responsibilities of the Offeror and any partner organizations

• Reporting relationships and responsibilities of all key personnel

Other Firms or Partners

Identify any subcontractors, consultants, or partner organizations involved in service delivery and describe:

• Scope of services for each entity

• Approach to coordination, supervision, and accountability

Key Personnel

Provide resumes (maximum two pages per individual) for all key personnel. Resumes should include:

• Relevant education, training, and lived or professional experience

• Experience related to peer support, advocacy, trauma-informed care, or survivor services

• Role and responsibilities within the proposed program

Experience listed on resumes must be limited to work completed within the past ten (10) years.

D. Capacity to accomplish the work and show good outcomes including program description and design (19%)

Offerors must describe their proposed approach to delivering peer support and advocacy services under this RFP.

This section should include:

• A clear description of proposed peer support and advocacy activities

• Target population and geographic service area

• Trauma-informed, survivor-centered, and culturally responsive service approach

• Peer training, supervision, and support model

• Description of how services will remain community-based, independent, and non-duplicative of St. Petersburg Police Department services

The project plan should outline key activities, timelines, milestones, and deliverables in a logical and easy-to-follow format.

E. Past performance on similar contracts (9%)

Offerors should identify experience on contracts or projects similar in scope to this RFP.

Experience must be limited to projects completed within the past three (3) years.

For each project, include:

• Client name and brief description of services provided

• Project scope and objectives

• Outcomes achieved and whether project objectives were met

• Staff assigned to the project who will also be assigned to this RFP, if applicable

• Client project manager name, email address, and phone number

Previous and Current Work for the City of St. Petersburg

List all previous and current projects performed for the City of St. Petersburg, including project names, dates of service, and contract amounts. Do not use attachments or external references for this subsection.

F. Detailed Budget (8%)

Offerors must submit a detailed line-item budget and budget narrative describing the costs associated with delivering the proposed services.

Budgets should:

• Align with the proposed scope of work and 9-month contract period

• Clearly describe staffing, stipends, training, supplies, transportation assistance, and administrative costs

• Demonstrate cost-effectiveness and reasonable use of public funds

Allowable expenses include staff salaries or stipends, benefits, training and certification costs, program supplies, transportation assistance for participants, and limited administrative and reporting costs.