Pre-Prop Conf Powerpoint 611.ppt
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- Solicitation number
- S09F6LA009
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Power Point for Pre-Proposal conference of June 11
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Text version
Carville Job Corps Academy
Pre-Proposal Conference June 11, 2008
Dallas Region
Solicitation No.
S09F6LA009
Agenda
| Introduction of Presenters |
| Contracting Officer: Linda Bynum, OASAM |
| Project Manager/COTR: Patricia Rivers |
Recording of Pre-proposal conference is not permitted
| Required Information |
| Participant Registration |
| Written RFP Questions (Collected at the end of the conference) |
Review of the RFP
Agenda Evaluation Factors for Award
Site Walk-Through
Question & Answer Period
(Note that all questions should be held for this point in the agenda).
Caveat NOTHING SAID IN THIS PRE-PROPOSAL CONFERENCE REPLACES OR CHANGES WHAT IS WRITTEN IN THE RFP.
IF ANY RFP CHANGES ARE NEEDED, THEY WILL BE PUBLISHED AS AMENDMENTS TO THE RFP AND POSTED ON THE FEDERAL BUSINESS OPPORTUNITIES ACQUISITION WEBSITE:
http://www.fbo.gov or http://www.fedbizopps.gov
Section B. Supplies or Services and Prices/Cost Page 3: Center Capacity 200:
| 100 Residential Males |
| 100 Residential Females |
| 0 Non-Residential Males |
| 0 Non-Residential Females |
Page 3: Annual arrival quota for this contract is 312; 149 residential male students and 217 residential females students.
Section B. Supplies or Services and Prices/Cost Page 3: Annual Career Transition Services shall be provided to 188 graduates, and 94 Former Enrollees.
Page 3: Two-Year Base Contract:
| February 1, 2009 – January 31, 2011 |
| With Three 1-Year Options |
Section C. Statement of Work Page 7-8: Direct Outreach & Admissions is applicable to this contract.
Page 8: Youth screened for this contract shall come from – Louisiana, primarily the central and south central areas.
Page 11: English Learning Language (ELL) is applicable to this contract.
| Page 12: Career Technical Offerings |
| American Petroleum Institute Field Operator Assistant |
| Health Occupations |
| Business Office Technology |
| Auto Mechanic |
| Facility maintenance* |
*Indicates National Training Contractors
Pages 13-14: Career Transition Service is applicable to this contract for 188 Graduates and 94 Former Enrollees returning to the State of Louisiana, primarily the central and south central areas.
Page 16: Staff Housing is not applicable to this contract.
Page 17: On-Center Child Care Program and Administration of Residential Parent/Child Program is not applicable to this contract.
Section D. Packaging and Marking Page 18:
| All submissions should be clearly labeled on the outside of the box or envelop as responding to Solicitation Number S09F6LA009. |
| Number the upper right corner of the outside cover of each section with your corporate acronym, section title and copy number. |
Section E. Inspection and Acceptance
| Page 19: Authority of the Contracting Officer’s Technical Representative (COTR) |
| Monitor and inspect performance to ensure compliance. |
| Make determination relative to satisfactory or unsatisfactory performance. |
| Review and approve invoices. |
| Review and approve contractor’s project staff. |
| Recommend program changes to the Contracting Officer as a result of monitoring or as may be requested by the contractor. |
| Review, coordinate changes or corrections, if any, and accept all reports (including any final reports required under the contract. |
| Review and approve required plans, i.e., CDSS Plan, Career Technical Training Plan, etc. |
Section F. Deliveries or Performance Page 21: This is a Cost Reimbursable - Cost Plus Incentive Fee Contract.
| Page 21: The terms of the contract: |
| 2-year base period with three 1-year options. |
| Transition period will begin January 1, 2009. |
| Successful offeror will assume operation February 1, 2009. |
Section F. Deliveries or Performance
| Annual Arrival by Month – Carville Job Corps Academy | |||
| Month | Male | Female | Total |
| June 2008 | 15 | 21 | 36 |
| July | 15 | 21 | 36 |
| August | 15 | 21 | 36 |
| September | 15 | 21 | 36 |
| October | 15 | 21 | 36 |
| November | 5 | 10 | 15 |
| December | 10 | 10 | 20 |
| January 2009 | 15 | 21 | 36 |
| February | 15 | 21 | 36 |
| March | 15 | 20 | 35 |
| April | 5 | 10 | 15 |
| May | 9 | 20 | 29 |
| Total: | 149 | 207 | 366 |
Section J. List of Attachments Page 51: Listed as available at Pre-Proposal Conference are located http://www.fbo.gov or http://www.fedbizopps.gov.
| RFP and Power Point Presentation |
| J-8 – Utilities and Fuel Usage for Last Contract Year |
| J-12 – Square Foot Facility Utilization Table |
| J-13 – Computerized Property Management Listing |
| J-14 – Site Map |
| J-15 – Davis-Bacon Wage Determination, State of Oklahoma |
| J-16 – Service Contract Act Wage Determination, State of Louisiana |
| J-17 – National Staff Compensation Report Data |
| J-19 – Facility Survey – Not Available |
| J-20 – Performance Reports |
| J-22 – Regional Career Development Services System (CDSS) Plan |
| J-23 – Inventory Estimate |
Section L. Instructions, Conditions and Notices to Offerors Page 1, Block 9: Proposals must be delivered to the to the depository prior to 12:00 p.m. on July 14, 2008. Hand-deliveries – by appointment with Contract officer only.
Page 109, L.6 B: One copy of each proposal and related supporting materials received shall be retained as part of the official procurement file plus one copy of the successful offeror’s set shall be maintained by the COTR. After award, extra copies of proposals and related materials shall be destroyed.
Page 110: Proposals submitted in response to this RFP shall include a transmittal letter that shall identify the solicitation number, the name of the firm, proposal sections and any other materials attached.
| Page 110: Proposal Submission Limitations |
| Technical Proposal – Maximum 140 pages (3 copies) |
| Staff Resources Proposal & Staffing Charts – Maximum of 10 pages (3 copies) |
| Past Performance & Experience: Maximum of 5 pages |
| (3 copies) |
| Subcontracting Plan - No Page Limit (2 copies), |
| Cost Justification/BMP - No Page limit (3 copies), |
| Transition/Phase Out - No Page limit, (2 copies), and |
| Offerors must not exceed the page limits cited above. Proposals submitted in excess of the prescribed page limits shall be considered non-responsive, and shall be removed from consideration. Unnecessarily elaborate proposals are not desired and may be construed as lack of cost consciousness. |
| Pages 112 - 113: The Technical Proposal shall consist of responses to specific questions only: |
| Outreach – five (5) questions |
| Admissions - twelve (12) questions |
| Career Preparation Period – six (6) questions |
| Career Development Period – eleven (11) questions |
| Administrative & Management Support Services – three (3) questions |
| Career Transition Period – nine (9) questions |
Page 112: The questions and responses shall be presented in the order shown in the RFP.
| Page 117: Past Performance and Experience; The following definitions apply: |
| New Firms – an organization that has not operated a Job Corps center as the prime operator within the past three (3) years. New firms include, but are not limited to, OA & CTS contractors, firms that have never had a contract with Job Corps, subcontractors on any Job Corps contract, organizations whose principals individually possess Job Corps experience, and/or an organization which has held a contract to provide other related services. |
| Experienced Job Corps Center Contractor – an organization that currently holds one or more prime contracts for Job Corps center operations or has held such a contract within the past three (3) years. |
Page 117: For the purpose of this solicitation:
All offerors (new and experienced) must provide a list of contracts, including contract numbers, and programs they currently operate or have operated within the past three years.
Experienced contractors must submit information (up to five pages) for consideration by the Contracting Officer, which describes problems encountered and corrective actions taken on contracts within the past three years.
| Page 117: New Firms (including Job Corps Outreach, Admission and/or CTS contractors) for the purpose of this solicitation should submit the following: |
| Shall send a copy of the Past Experience/Effectiveness Confirmation Questionnaire (see section J) to each organization, including State and local governments, and commercial customers, with which the offeror has had a contract within the last three years. Offerors need not request Past Experience/Effectiveness information for any current contract performed for less than 6 months prior to the proposal submission. |
| Shall instruct the respondent of the questionnaire to forward the completed questionnaire to the address identified on the face sheet of the Past Experience/Effectiveness Confirmation Questionnaire. |
| The offeror will prepare and submit a Relevant/Transferable Skills Matrix (see section J) prepared in such a manner as to allow for the matching and evaluation of the relevant and transferable skills identified on the offeror’s list of contracts. |
| Page 119: |
| Subcontracting Plan – Offers that do not meet DOL’s subcontracting goals will not be approved by OSBP and therefore will not receive maximum points. |
| Cost Justification – Business Management Proposal (BMP) |
| Costs shall be mentioned only in the BMP and Transition/Phase-out proposals and nowhere else. |
| Cost justification shall consist of the items mentioned in the RFP in the order stated. |
Page 120 - In addition to the written cost justification, offerors must submit the following CD-ROM, or flash drive using Microsoft Office 2003: the entire Section G.
| Pages 119 – Business Management Data: |
| Completed Standard Form 33, Solicitation, offer and Award |
| Applicable Representations and Certifications and Cost Accounting Standards Notices and Certification (section K) |
| Certificate of Current Cost and Pricing Data (section J) |
| Statement of Financial Capability (section J) |
| The offeror’s Indirect Cost Negotiation Agreement from the cognizant federal agency |
| Page 119 - Business Management Data (continued): |
| An Accounting System Certification, which is a statement certifying the offeror has an established accounting system with internal controls. This shall be executed by an independent accountant and is either certified public accountant, licensed public accountant, or a bona-fide accounting or audit organization such as Defense Contract Audit Agency or an entity of equivalent status acceptable to the Government. |
| Explanation of corporate services to support General & Administrative expense. (Describe the experience and qualifications of corporate staff who will provide oversight). |
| Page 125 Oral Presentation |
| Only those offerors determined to be within the competitive range will make an oral presentation. |
| The anticipated date to begin oral presentations and discussions is the week of September 8, 2008. |
| Offerors within the competitive range will be notified no later than 2 weeks prior to the dates scheduled for oral presentations. |
| Oral presentation shall consist of responses to questions in the RFP only. |
Section M. Evaluation Factors The Government may award a contract on the basis of initial proposals received, without discussions.
Pages 129 – 138: Evaluation Categories & Points
(Initial Written Submission) Page 129-138: Evaluation Criteria
| Possible Points | |||
| Technical Proposal (Page 131) 42 | |||
| Clear, Concrete, Consistent w/ Mission and Policies (11) | |||
| Tailored to Local Conditions | (12) | ||
| Effective to Meet Performance Outcomes | |||
| and Quality Indicators | (19) |
| Staff Resources Proposal (Page 133) | 20 | ||
| Level and Adequacy of Staffing | (4) | ||
| Staff Qualifications | (4) | ||
| Center Director’s Credentials | (4) | ||
| Center Director’s Commitment | (4) | ||
| Staff Development, Retention and Incentives | (4) |
(Initial Written Submission)
| Possible Points | ||
| Past Performance and Experience | 25 |
| New Firms – Relevant Past Experience | (20) | ||
| – Past Effectiveness | (5) | ||
| – Without Relevant Past Experience shall | |||
| receive a neutral rating. |
| Experienced Operators – Relevant Past Experience (5) | ||
| – Past Effectiveness | (20) |
Cost Justification 8
Transition/Phase-Out Proposal 0 MAXIMUM TOTAL POINTS (Written Only): 100
(Oral Presentation and Total)
| Possible Points | |||
| Oral Presentation: Management Approach | 20 | ||
| Clear, Concrete, Consistent w/ Mission and Policies | (5) | ||
| Tailored to Local Conditions | (5) | ||
| Effective to Meet Performance Outcomes | |||
| and Quality Indicators | (10) |
Initial Written Submission (see previous slides) 100 MAXIMUM TOTAL POINTS (Written + Oral) 120
| Pages 138: Notice on Key Personnel |
| Proposed key personnel for other projects |
| Change in availability of proposed key personnel |
Page 138: Establishing Competitive Range
| Page 139: Discussions, Presentations, FPR |
| In some instances, award may be made on the basis of initial proposals received. |
| Discussions will be held with offerors within the competitive range. |
| Technical revisions will be in writing in response to the Government’s written concerns. |
| Final Proposal Revision (FPR) should substantiate costs. |
Page 139: Selection for Award
Award shall be made to the offeror who has submitted the proposal that offers the best value to the Government.
Government shall weigh technical factors more heavily than total cost.
Site Walk-Through Please stay with the guided tour.
Questions & Answers
| Response to Submitted Questions |
| Communication with the Contracting Officer Only |
| Amendment 1 has been posted. |
| All Questions & Answers will be provided in Amendment 1 of the solicitation, located on the Federal Business Opportunities Website: |
http://www.fbo.gov or http://www.fedbizopps.gov
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