S05. RFI Form - VA Responses.pdf

REQUEST FOR INFORMATION (RFI)

TO: Contracting Specialist, Stanley Burdine

RFI NO.: DATE: REFERENCE:

REPLY NEEDED BY:

INFORMATION NEEDED:

1. What are the work hours / restrictions for work on the 4th floor?

The 4th Floor above the 3rd Floor project area is the Dental Clinic which is open from 8am-4:30pm M-F.

Per phasing drawings, work to occur on weekend hours.

2. Are there any restrictions for work on the 2nd floor?

The 2nd Floor below the 3rd Floor project area is a Specialty Care clinic that is open from 7:30am-5pm M-F.

Per phasing drawings, work to occur on weekend hours.

3. Please clarify the POP duration. Page 6 of Solicitation says 252 days while the drawings state 455 days. We would advise the later of those two dates.

The correct Period of Performance (POP) is 455 days.

4. Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please change the contract type to a Fixed-Price with Economics Price Adjustments pursuant to FAR

16.203.

This project will be awarded as a Stand Alone Firm Fixed Price contract.

5. Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please reduce the price-hold period to 30 days.

This project will be awarded as a Stand Alone Firm Fixed Price contract.

6. Can a single individual serve more than one of the following roles simultaneously: CQC Manager, SSHO, and Superintendent? If so, can a single individuals perform all three? If only two, which roles may be combined?

A single individual cannot serve more than one role simultaneously.

A single individual cannot serve all three roles of CQC Manager, the SSHO, and Superintendent.

References:

The SSHO cannot be the same person as the Superintendent or the CQC Manager per Spec Section 01 35 26, Section 1.7C.

“…However, the SSHO has to be a separate qualified individual from the Prime Contractor’s Superintendent and/ or Quality

Control Manager with duties only as the SSHO.”

Per Spec Section 01 45 00, Section 3.4B, “…The CQC System Manager shall be a separate individual from the overall construction superintendent and Safety and Health Manager.”

If only two, which roles may be combined?

Two roles may not be combined – see response above.

7. Will this project be tax exempt?

See reference clause FAR 52.229-3

8. Can bids be submitted electronically?

Bidding documents for the subject project will be accepted by mail or in person at 2780 Airport Drive, Suite 340, Columbus, OH

43219 until (NLT) 12:00 PM EST on 01-31-2025.

9. If not submitted electronically, where do they need to be delivered?

Bidding documents for the subject project will be accepted by mail or in person at 2780 Airport Drive, Suite 340, Columbus, OH 43219 until (NLT) 12:00 PM EST on 01-31-2025.

10. What are the required wage rates on this project?

See attachment S02. Wage Determination #OH20240074

PROJECT NUMBER: 541-23-101 Please ensure that before submitting questions or requests for clarification that you thoroughly read the solicitation, specifications, drawings and other pertinent documents. When submitting questions on this project the

Government requires contractors to specifically identify the specification and/or solicitation section(s) or drawing number(s) in reference to the question or request for clarification submitted. No question or request for clarification will be answered by the Government unless the above requirements are met. Failure to comply may prevent the Government from responding in a timely manner.

PROJECT TITLE: Renovate 3rd Floor Amb Care

PROJECT LOCATION: Department of Veterans Affairs

Louis Stokes Cleveland VA Medical

Center

SUBMITTED BY: City/State: Cleveland, OH

PHONE NO.:

11. Point support signage with 3D lettering, are we providing the lettering?

Signage is part of the contract and is required as part of the project.

If so, what gauge?

Per Sheet IG010, Signage Graphic Legend, Type F, 3D Lettering is solid aluminum.

Also, are we including the point support?

Letter point support is part of the contract.

12. DIVIDERS AT CHECK-IN/CHECK OUT STATIONS: Are we also including this? The channels are smaller than our top support hardware. Hardware by others? What are the dimensions of this piece?

Hardware to be by manufacturer of the panels; Therefore, it should be 3Form Fully Framed Top-Support Partition (basis of design) or approved equal. Refer to sheets AE030, AE040, AE110, AE150, and AE210 for sizing of frames/panels.

13. What Brand and Color of the Faceplates? (Sheet T600)

Hubbell #IFP (Cat6A) Series or approved equal/white faceplate to match facility standards.

14. What Brand of Cat 6A Cable? (Sheet T500)

Hubbell NextSpeed, Series or approved equal.

15. What Color of jacks for the Data Locations/Camera Locations/Wireless Access Points? (Sheet T-500)

Blue Cat6A data jacks with blue Cat6A cables for data outlets. Orange jacks and cables for wireless.

16. Is conduit required for the low voltage Nurse Call wiring, or will J-hooks be permitted given that this is a renovation project?

Complete conduit system is not required for nursecall system. Backbox and conduit stubs in wall with J-hooks above ceiling for routing low voltage nursecall cables.

17. Ref: 014500 Quality Control Spec, Section 3.4B

a. Question: The reference spec calls for a CQC Manager to be a graduate engineer, graduate architect, or a graduate of construction management with 5 years of construction experience on construction similar to the scope of this contract.

Will an onsite CQC manager with 20 plus years supervision experience be acceptable in lieu of a graduate engineer, graduate architect, or graduate of construction management QC Manager?

An onsite CQC with 20 plus years of construction experience is acceptable.

Also, please confirm that the CQC Manager should be a separate individual from the prime superintendent and SSHO.

See response to item 6.

18. Ref: 013529 Safety Spec, Section 1.7SSHO

a. Question: Can the prime superintendent fulfil the SSHO duties for this contract if qualified to do so or does the SSHO role need to be filled by a separate individual?

No, per Section 1.7 item C. “…However, the SSHO has to be a separate qualified individual from the Prime Contractor’s

Superintendent and/ or Quality Control Manager with duties only as the SSHO.”

19. Ref: Drawing Sheet IN110, WP-1

a. Question: WP-1 is noted on drawing sheet IN110 but there is no designation for what WP-1 is. Please clarify the intent of

WP-1.

See revised drawing sheet IN110, designation WP-1 has been updated as indicated and clouded.

20. Ref: Drawing Sheet AE111, Keynote196

a. Question: The referenced keynote calls for roof patch and maintaining roof warranty. Please provide information of the existing warranty holder.

Roof warranty has expired.

Revise drawing note 196 on sheet AE111 as follows: “Patch roof as required to match existing at location of roof mechanical work. Patch/seal per mfgr. requirements.”

21. Provide alternative part numbers for the obsolete HILL-ROM Nurse Call system components.

Qty Manufacturer Part # Description

1 P2594VNC7C11 GRS7 W/ CODE

1 P2594VNC7C00 GRS7 W/O CODE

1 P2506NNC8A00 ICON BASED-LIGHT LED DOME/ZONE LIGHT

1 P2549A03 ENCLOSURE, ROOM BOX, FOR USE WITH RCB

1 P2599NNC3C00 RCB3 WO ENCL-ENHCED, UPOE CMPT

1 P2500NNC1B00 GRAPHICAL STAFF CONSOLE (DESK MT.)

1 P2500NNC0A00 GROUNDING KIT STAFF CONSOLE (DESK)

1 P2520NNC3B01 PULL SWITCH, BATH W/CANCEL

1 P2594VNC1D01 SRS W/O CODE,3 BUTTON

See revised drawing sheet T600.

22. If direct replacements are unavailable, suggest compatible alternatives from other manufacturers.

No acceptable alternative.

23. Provide any technical data sheets or installation guides for the recommended replacements.

HillRom has no technical data sheets available at this time.

24. Fire Extinguisher Size:

-Specify the required size and type of fire extinguisher.

VA is to provide fire extinguishers. Type ABC. 5lb size.

-Provide any dimensional requirements or installation guidelines.

Refer to specification Section 10 44 13 – Fire Extinguisher Cabinets.

25. What is the height of finish floor to underside of structure on the 3rd floor?

Per the 2008 drawings, all heights are to be field verified. Floor to floor heights provided below:

– 1st to 2nd floor to floor is 12’-5 3/8”

– 2nd to 3rd floor to floor is 11’-9 3/8”

– 3rd to 4th floor to floor is 11’-9 3/8”

– 4th to roof floor to floor is 13’-9 1/4”

26. What is the current ACT height in the lobby area? I will need to know that for my T1 and T2 walls?

Outside the elevators are +/-8’-0” and within the gypsum lobby soffits is +/-8’-1” with the bottom of the gypsum soffit at +/-7’-11”.

All heights are to be field verified. (See marked-up sheet AD210)

27. Regarding T1 and T2, you mention 5/8" white vinyl wrapped gyp board with white trim strips. I went through the spec and I'm not sure what this product is? Can we get some clarification on what product you want us to use?

A prefinished vinyl wrapped gypsum panel is to be used at temporary partitions, National Gypsum Gold Bond Durasan (basis of design) or approved equal.

28. The door schedule only shows two doors getting automatic operators, but the hardware sets list several other door numbers. Can you please clarify which ones get the automatic operators?

The door schedule indicates the correct doors with door operators: 320 and 333 (2 total). The only door in door hardware group

HW-SH-3 that is to receive an automatic door operator is 333 and a closer should not be included on that door. See attached revised

Section 08 71 00-22 – Door Hardware.

29. What are the deck heights for the 2nd, 3rd and 4th floors?

Per the 2008 drawings, all heights are to be field verified. Floor to floor heights provided below:

– 1st to 2nd floor to floor is 12’-5 3/8”

– 2nd to 3rd floor to floor is 11’-9 3/8”

– 3rd to 4th floor to floor is 11’-9 3/8”

– 4th to roof floor to floor is 13’-9 1/4”

30. Please clarify the construction completion from NTP.

The correct Period of Performance (POP) is 455 days.

31. Ref: SOL Bid Schedule and GI120 General Notes, Phasing Duration

a. Question: The bid schedule in the solicitation indicates a 252-day duration for the contract. However, the

Phasing Duration notes on sheet GI120 indicate a 455-day duration for construction (90 days for submittals, 365 days for phase 1 construction). Please verify the contract duration.

The correct Period of Performance (POP) is 455 days.

32. There are several Trash hole cutouts, are these Drop In? Polished? Or Built Up?

Trash hole openings shall be the same material as the countertop: S-1 - Corian.

33. The section details are showing cove splash, however its not specified on the drawings as cove or in the specs.

Is coved required?

Coved backsplashes are not required. Use a standard rectangular profile backsplash for all locations.

If yes, Back Only? Or Back & End Splashes?

See response above

34. P416 & P419 Plumbing Sinks are just called out as Lav Sinks. Are these drop in, Undermount or integral? If integral please provide bowl model.

Sinks are to be integral to match the countertop material: S-1 – Corian.

REPLY:

REPLY FROM: Cleveland VAMC

DATE: 1/22/2025

ATTACHMENTS:

COPY TO: